Interim Policy for DoD

UNDER SECRETARY OF DEFENSE
5000 DEFENSE PENTAGON
WASHINGTON, D.C. 20301-5000

December 8, 2009
Incorporating Change 2, September 9, 2012

INTELLIGENCE

MEMORANDUM FOR SEE DISTRIBUTION
SUBJECT: Directive-Type Memorandum (DTM) 09-012, “Interim Policy Guidance for
DoD Physical Access Control”
References: See Attachment 1
Purpose. In accordance with (IAW) the authority in DoD Directive (DoDD)
5143.01 (Reference (a)), this DTM establishes DoD access control policy and the
minimum DoD security standards for controlling entry to DoD installations and standalone facilities (hereafter referred to as installations) to implement section 1069 of Public
Law 110-181 (Reference (b)).
• These standards and their implementation status shall be reported to
Congress as required and the standards shall be implemented in the continental United
States (CONUS) to include Alaska, Hawaii, its territories, and possessions no later than
October 1, 2010, as resources, law, and capabilities permit.
• This DTM is effective immediately, and shall be incorporated into DoD
5200.08-R (Reference (c)) and DoD Instruction (DoDI) 5200.08 (Reference (d)). This
DTM shall expire effective February 28, 2013.
Applicability. This DTM applies to OSD, the Secretaries of the Military
Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff,
the Combatant Commands, the Office of the Inspector General of the Department of
Defense, the Defense Agencies, the DoD Field Activities, and all other organizational
entities with the Department of Defense (hereafter referred to collectively as the “DoD
Components”).
Definitions. See Glossary.
Policy. It is DoD policy that:
• Procedures for installation access shall be implemented using the minimum
standards as outlined in this DTM.

DTM 09-012, December 8, 2009
• Access control standards shall include identity proofing, vetting to
determine the fitness of an individual requesting and/or requiring access to
installations, and issuance of local access credentials.
o Documents listed in Attachment 4 of this DTM from the Department
of Homeland Security Form I-9, “Employment Eligibility
Verification” (see
http://www.dhs.gov/xabout/gc_1186413412271.shtm), will be used
for identity proofing.
o Fitness of persons will be determined by U.S. Government (USG)
personnel analysis and assessment of information obtained through
USG authoritative data sources outlined in this DTM prior to being
authorized unescorted access to installations.
• Reciprocal physical access for DoD-issued card holders is authorized in this
DTM to non-controlled and/or non-restricted DoD installations unless
otherwise determined by the installation commander and/or director.
Installation commanders may limit reciprocal physical access based upon,
but not limited to, local security requirements, increased force protection
condition (FPCON) levels, emergencies, and contingencies.
• DoD-issued card holders as identified and authorized in this DTM should
not be required to re-register at each installation (appropriate to their
authorization for access) unless access is restricted and/or controlled based
upon, but not limited to, higher security levels, increased FPCONs, or in
compliance with local security requirements.
• The DoD minimum standard for controlling access at an entry point to an
installation shall be implemented as delineated in this DTM.
• All unescorted persons entering DoD installations must have a valid
purpose to enter, have their identity proofed and vetted, and be issued, or in
possession of, an authorized and valid access credential.
• Physical access control systems (PACSs) shall be reviewed for their
capability to support current legacy components, future architectural
requirements, and support interoperability across the Department of
Defense.
• Maximum use of approved commercial off-the-shelf technology solutions
is encouraged.

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DTM 09-012, December 8, 2009

• PACSs shall include capabilities to provide for a greater level of security in
depth, as defined in Reference (c), and be scalable.
• Additional security measures shall be applied based on type of installation,
security level, category of individuals, FPCONs, and level of access to be
granted.
• DoD Components should meet the physical access requirements established
in this DTM, to the maximum extent possible, for special events,
circumstances, and activities, and identify mitigation measures for those
instances when the minimum standards cannot be met.
• Personally identifiable information (PII) collected and utilized in the
execution of this DTM must be safeguarded to prevent any unauthorized
use, disclosure, and/or loss. DoD Components shall ensure that the
collection, use, and release of PII complies with the requirements of DoDD
5400.11, DoD 5400.11-R, and DoDI 5400.16 (References (e), (f), and (g)).
Responsibilities. See Attachment 2.
Procedures. See Attachments 3 and 4. Attachment 3 provides guidance for
installation physical access control. Attachment 4 provides guidance for authorized DoD
identification and identity proofing documents.
Releasabilty. UNLIMITED. This DTM is approved for public release and is
available on the Internet from the DoD Issuances Web Site at
http://www.dtic.mil/whs/directives.

Attachments:
As stated

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DTM 09-012, December 8, 2009

DISTRIBUTION:
SECRETARIES OF THE MILITARY DEPARTMENTS
CHAIRMAN OF THE JOINT CHIEFS OF STAFF
UNDER SECRETARIES OF DEFENSE
DEPUTY CHIEF MANAGEMENT OFFICER
COMMANDERS OF THE COMBATANT COMMANDS
ASSISTANT SECRETARIES OF DEFENSE
GENERAL COUNSEL OF THE DEPARTMENT OF DEFENSE
DIRECTOR, OPERATIONAL TEST AND EVALUATION
DIRECTOR, COST ASSESSMENT AND PROGRAM EVALUATION
INSPECTOR GENERAL OF THE DEPARTMENT OF DEFENSE
ASSISTANTS TO THE SECRETARY OF DEFENSE
DIRECTOR, ADMINISTRATION AND MANAGEMENT
DIRECTOR, NET ASSESSMENT
DIRECTORS OF THE DEFENSE AGENCIES
DIRECTORS OF THE DoD FIELD ACTIVITIES

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DTM 09-012, December 8, 2009
ATTACHMENT 1
REFERENCES

(a) DoD Directive 5143.01, “Under Secretary of Defense for Intelligence (USD(I)),”
November 23, 2005
(b) Section 1069 of Public Law 110-181, “National Defense Authorization Act for
Fiscal Year 2008,” January 28, 2008
(c) DoD 5200.08-R, “Physical Security Program,” April 9, 2007
(d) DoD Instruction 5200.08, “Security of DoD Installations and Resources,”
December 10, 2005
(e) DoD Directive 5400.11, “DoD Privacy Program, May 8, 2007
(f) DoD 5400.11-R, “Department of Defense Privacy Program,” May 14, 2007
(g) DoD Instruction 5400.16, “DoD Privacy Act Assessment (PIA) Guidance,”
February 12, 2009
(h) DoD Instruction 5200.01, “DoD Information Security Program and Protection of
Sensitive Compartmented Information,” October 9, 2008
(i) DoD Directive 5200.27, “Acquisition of Information Concerning Persons and
Organizations not Affiliated with the Department of Defense,” January 7, 1980
(j) DoD Directive 5015.2, “DoD Records Management Program,” March 6, 2000
(k) DoD Directive 5230.20, “Visits and Assignments of Foreign Nationals,” June 22,
2005
(l) DoD Instruction 3224.03, “Physical Security Equipment (PSE) Research,
Development, Test, and Evaluation (RTD&E),” October 1, 2007
(m) DoD Instruction 1000.13, “Identification (ID) Cards for Members of the Uniformed
Services, Their Dependents, and Other Eligible Individuals,” December 5, 1997
(n) Federal Information Processing Standards Publication 201-1, “Personal Identity
Verification for Federal Employees and Contractors,” March 2006
(o) DoD Instruction 8510.01, “DoD Information Assurance Certification and
Accreditation Process (DIACAP),” November 28, 2007

5
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Attachment 1

DTM 09-012, December 8, 2009
ATTACHMENT 2
RESPONSIBILITIES

1. UNDER SECRETARY OF DEFENSE FOR INTELLIGENCE (USD(I)). The
USD(I) shall:
a. Establish a working group under the DoD Physical Security Review Board that
is chaired by the Physical Security Division Chief to address privacy, security, and
physical access control issues for the protection of personnel, information, resources, and
installations. The working group will:
(1) Include, at a minimum, representation from the DoD Components,
Physical Security Equipment Action Group (PSEAG), the Joint Security Chief Council,
the Defense Privacy Office (DPO), and Service security expertise.
(2) Establish physical security access control standards and other physical
access control related guidance consistent with policy and approved published standards
to support interoperability.
(3) Recommend policy to manage physical access authorizations or denials
for personnel entering their facilities.
b. Establish policy regarding the collection, reporting, processing, storage,
retention, redress, and destruction of information concerning individuals or organizations
not affiliated with the Department of Defense or governed by DoDI 5200.01 (Reference
(h)) and DoDD 5200.27 (Reference (i)). Policy will also address requirements and
applicable laws under References (e) through (g) and DoDD 5015.2 (Reference (j)), as
appropriate.
c. Coordinate with the Under Secretary of Defense for Policy (USD(P)) and the
Under Secretary of Defense for Acquisition, Technology, and Logistics (USD(AT&L)) to
support the conduct of vulnerability and balanced survivability assessments of physical
access control programs, processes, and systems, as required.
d. Coordinate with the USD(AT&L) and the Under Secretary of Defense for
Personnel and Readiness (USD(P&R)):
(1) To provide oversight of the development of interfaces associated with
controlling physical access.

6
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Attachment 2

DTM 09-012, December 8, 2009
(2) To develop technical and interface requirements for card issuance,
revocation notification, and system interoperability with PACSs.
(3) On identification card topology and physical security features (e.g.,
holograms) to ensure compliance with resource, information security, and protection
requirements.

2. USD(P). The USD(P) shall:
a. Coordinate with the USD(I) to establish and provide an interface to the Foreign
Visitor System – Confirmation Module (FVS-CM) to provide information on and
confirm foreign visitor authorizations to visit DoD locations including research,
development, test, and evaluation (RDT&E) sites, all DoD Components, DoD contractor
sites, and other sensitive DoD facilities, pursuant to DoDD 5230.20 (Reference (k)).
b. Review physical security measures under FPCON levels to ensure compliance
with this DTM.

3. USD(AT&L). The USD(AT&L) shall:
a. Coordinate RDT&E with the USD(I) in accordance with DoDI 3224.03
(Reference (l)) for electronic physical access control and related systems.
b. Provide biometrics technology support for physical security applications as
required in accordance with References (c) and (l).
c. In coordination with the USD(I) and USD(P&R), develop middleware interface
capability to electronically verify enrollment of persons in authoritative databases.

4. USD(P&R). The USD(P&R) shall:
a. Coordinate with the USD(I) and USD(AT&L) to make available an interface to
authenticate the identities of DoD personnel with authoritative databases.
b. Coordinate with the USD(I) for changes to credentials that impact or require
changes to physical security programs.

5. ASSISTANT SECRETARY OF DEFENSE FOR NETWORKS AND
INFORMATION INTEGRATION/DoD CHIEF INFORMATION OFFICER
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DTM 09-012, December 8, 2009
(ASD(NII)/DoD CIO). The ASD(NII)/DoD CIO shall coordinate with USD(I),
USD(AT&L), and USD(P&R) to identify identity management requirements and IT
solutions that provide DoD Components automated capabilities to verify and authenticate
identities and identity credentials used in PACs.

6. HEADS OF THE DoD COMPONENTS. The Heads of the DoD Components shall:
a. Coordinate with the USD(I) on the security of DoD installations and resources
in accordance with Reference (a), (c), and (d).
b. Establish guidance and procedures to implement the guidelines and comply
with requirements contained in this DTM, as resources permit.
c. Ensure that privacy impact assessments are conducted in accordance with
Reference (g).

7. CHAIRMAN OF THE JOINT CHIEFS OF STAFF. The Chairman of the Joint
Chiefs of Staff shall coordinate Combatant Commander requirements regarding these
policy standards and provide recommendations to the USD(I) for policy and program
consideration.

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Attachment 2

DTM 09-012, December 8, 2009
ATTACHMENT 3
PHYSICAL SECURITY ACCESS CONTROL STANDARDS

1. ACCESS CONTROL. Access control is designed to restrict and/or control entrance to
property and/or installations to only those authorized persons and their conveyances.
Persons authorized access shall be either escorted or unescorted. Commanders or
directors will employ personnel access control measures at an installation perimeter to
enhance security and protection of personnel, resources, and installations.

2. PROOFING AND VETTING. The access control standards shall include identity
proofing; determining the fitness of an individual requesting and/or requiring access to
DoD facilities; and vetting.
a. Federal personal identity verification (PIV) and DoD-issued card holders
require identity proofing and vetting to determine fitness and eligibility for access.
(1) Persons possessing a DoD-issued Common Access Card (CAC) are
vetted to DoD Personnel Security standards in subparagraphs 2.a.(1)(a) and (b) of this
attachment and shall be considered identity proofed.
(a) DoD Civilian Personnel and/or Contractors. National Agency
Check with Inquiries (NACI) or Office of Personnel Management (OPM) Tier I
standards, when implemented.
(b) DoD Military Personnel. National Agency Check with Law and
Credit or OPM Tier II standards, when implemented.
(2) Persons possessing a DoD-issued card IAW DoDI 1000.13
(Reference (m)) are identity proofed at card issuance sites from federally authorized
identity documents and shall be considered identity proofed.
(3) Persons possessing Federal PIV credentials that conform to
Reference (h) are vetted and adjudicated by Government security specialists on NACI or
OPM Tier I standards, when implemented, and shall be considered identity proofed.
(4) The Transportation Worker Identification Credential (TWIC) holders
vetting, adjudication, and issuance process is comparable to the NACI and/or National
Agency Check with Law and Credit or, when implemented, OPM Tier I standard, and
shall be considered identity proofed.
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DTM 09-012, December 8, 2009
(5) Vetting and adjudication for persons receiving USG identification
credentials as listed in subparagraphs 2.a.(1), (3), and (4) of this attachment occurs prior
to permanent card issuance. Persons in possession of these identification cards and/or
credentials shall be considered vetted for unescorted access for the purposes of this DTM.
(6) Determination of fitness and vetting for DoD-issued identification and
privilege cards (subparagraph 2.a.(2) of this attachment) should not be required for
unescorted access, as the issuing office verifies the individual’s direct affiliation with the
Department of Defense, or a specific DoD sponsor, and eligibility for DoD benefits and
entitlements.
b. Non-Federal Government and non-DoD-issued card holders who are provided
unescorted access require identity proofing and vetting to determine fitness and eligibility
for access.
(1) Persons requesting access shall provide justification and/or purpose for
access to DoD facilities.
(2) Persons requesting access that are not in possession of an approved,
Government issued card shall provide a document listed in Attachment 4. The
documents presented shall be reviewed by an authorized Government representative for
the purposes of identity proofing.
(3) The local commander and/or director shall determine the recurring
requirement and frequency for additional checks of non-Federal Government and
non-DoD-issued card holders based upon local security requirements using Government
authoritative databases only as prescribed herein.
(4) Installation government representatives shall query the following
government authoritative data sources to vet the claimed identity and to determine
fitness, using biographical information including, but not limited to, the person’s name
date of birth, and social security number:
(a) The National Crime Information Center (NCIC) database.
(b) The Terrorist Screening Database.
(c) Other sources as determined by the DoD Component or the local
commander and/or director. These can include but are not limited to:
1. Department of Homeland Security (E-Verify).
2. Department of Homeland Security (U.S. VISIT).
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DTM 09-012, December 8, 2009

3. Department of State Consular Checks (non-U.S. citizen).
4. The FVS-CM.
(5) Only personnel delegated by the installation commander shall perform
access control duties that include:
(a) Identity proofing.
(b) Vetting and determination of fitness.
(c) Access authorizations and privileges.
(6) Installation personnel will issue the appropriate card and/or pass, as
authorized.
c. Commander(s) and/or directors(s) of installations are authorized to conduct
random proofing and vetting on persons requiring access to their assigned installations, as
necessary and appropriate.

3. MINIMUM STANDARDS FOR CONTROLLING PHYSICAL ACCESS TO
INSTALLATIONS
a. The DoD minimum standard for controlling physical access to an installation
shall be:
(1) Where electronic PACSs are not appropriate due to limited access
control or mission requirements, a physical and visual inspection of cards as authorized in
this DTM shall be conducted by security forces and/or guards at physical entry and/or
access control points. This inspection includes:
(a) Visual match of the photograph on the card to the person
presenting the identification.
(b) Comparison and visual review of the card for unique topology
and security design requirements. The visual check of the card will include verifying
authenticity by checking the anti-counterfeit and/or fraud protection measures embedded
in the credential.

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Attachment 3

DTM 09-012, December 8, 2009
(2) When funding becomes available, installations will procure an
electronic PACS that provides the capability to rapidly and electronically authenticate
credentials and individuals authorization to enter an installation. The PACS must support
a DoD-wide and federally interoperable access control capability that can authenticate
USG physical access credentials and support access enrollment, authorization processes,
and securely share information.
b. Types of access include:
(1) Unescorted individuals.
(2) Escorted individuals.
c. Other considerations for controlling access include, but are not limited to:
(1) Escort qualifications, responsibilities, and authorizations.
(2) Sponsorship qualifications, responsibilities, and authorizations.
(3) Access privileges at each security level and each FPCON.
(4) Mission-essential employee designation, if applicable.
(5) Emergency response designation, if applicable.
(6) Day and time designation for access.
(7) Locations authorized for access.
d. DoD Components should provide reciprocal physical access to installations for
DoD-issued card holders authorized by this DTM. Commanders may limit reciprocal
physical access based upon, but not limited to, local security requirements, increased
FPCON levels, and emergencies.
e. DoD Components may incorporate a DoD defined Trusted Traveler procedure
for use during FPCONs NORMAL, ALPHA, and BRAVO into their implementation
policy as local security conditions permit. The Trusted Traveler procedure is governed
and implemented locally and is not recognized from installation to installation.
(1) The Trusted Traveler procedure allows a uniformed service member or
Government employee with a valid CAC, a military retiree (with a valid DoD
identification credential), or an adult dependent (with a valid DoD identification
credential) to present their identification token for verification while simultaneously
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Attachment 3

DTM 09-012, December 8, 2009
vouching for any vehicle occupants. The number of personnel a Trusted Traveler is
allowed to vouch for and/or sponsor at any one time will be determined by the local
installation commander or their designated representative.
(2) Members identified as Trusted Travelers are responsible for the actions
of all occupants for whom they vouch and for meeting all security requirements for escort
as established by the Service or installation commander.

4. PACS AND COMPONENTS
a. In order to meet the DoD goal of enhancing security for DoD installations,
personnel, information, and resources, PACSs and their components shall:
(1) Query government authoritative data sources for the vetting of persons
requiring access.
(2) Support DoD-wide and Federal Government-wide interoperability for
Federal PIV IAW Reference (g).
(3) Validate and authenticate government issued identification.
(4) Integrate with other physical security systems and equipment.
b. In addition to the security systems goals outlined in subparagraphs 4.a.(1)
through (4) of this attachment, PACSs and associated components:
(1) Shall be reviewed for their capability to support legacy PACSs and
components.
(2) Shall provide for scalable capabilities.
(3) Shall provide a secure capability to query and receive information to
vet individuals seeking access to installations by checking an individual’s biographic
information against government authoritative data sources and watch lists to determine an
individual’s fitness and eligibility for access. Biometrics may be added to the biographic
information check when infrastructure, capability, and resources are available and
mission requirements dictate their use.
(4) Shall provide a capability to exchange controlled information across
the physical security enterprise with other USG security, law enforcement, and
intelligence sources.

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Attachment 3

DTM 09-012, December 8, 2009
(5) Shall provide the capability to report and to receive information for
revoked, lost, or stolen identification cards, debarments, restricted persons, and other
information pertaining to the security and protection of DoD installations, persons, and
resources.
(6) Shall provide capability to check Federal PIV and DoD-issued cards to
verify their authenticity and for electronic authentication against physical access control
lists in the PACS database.
(7) Shall provide capability to maintain local logging and reporting of
persons enrolled in PACS, entering the installation, and denied access.
(8) Shall provide capability to store an updated access control list every 12
hours (or dependent on local requirements), which can be accessed offline by authorized
security personnel during losses of communication to PACS databases.
(9) Shall read contact and contactless technology IAW the Federal
Information Processing Standards Publication 201-1 (Reference (n)). Contactless
technology will be the primary technology used, as it provides for more rapid throughput
and supports less wear and tear on the reader and the card.
(10) Shall provide capability to take, store, and forward to guard stations a
facial image and/or digital photograph obtained during registration to perform visual
match of the person presenting the credential, card, or pass.
(11) Shall comply with the requirements of DoDI 8510.01 (Reference (o))
regarding certification and accreditation.
(12) Shall include an emergency power source.
(13) May provide capability to interface with Service vehicle registration
systems, as appropriate.
(14) May provide capability to match the biometric presented (i.e., facial
image, and fingerprint) to the individual and to the vetted claimed identity in the PACS.
(15) May provide keypad for personal identification number (PIN) usage
or for additional levels of security.
(16) May provide capability to incorporate radio frequency identification
tags technology.

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Attachment 3

DTM 09-012, December 8, 2009
(17) Should provide a capability to support two-factor authentication
(visual, mechanical, and/or electronic) to provide higher levels of assurance, as dictated
by risk, cost, or when otherwise required.

5. ADDITIONAL SECURITY REQUIREMENTS. DoD Components may authorize
additional security requirements based upon the type of installation, security level,
category of individuals requiring access, FPCONs, and level of access to be granted, as
necessary. Installation commanders and/or directors will determine local requirements
for personnel under the age of 18 who require non-recurring access and are not in
possession of an authorized identification or identity source documents listed in this
DTM.

6. SPECIAL EVENTS, CIRCUMSTANCES, OR ACTIVITIES. Requirements for
physical access for special events, circumstances, or activities shall be determined in the
implementation policy of the DoD Components and will include compensatory measures
when the requirements of the DTM cannot be met.

7. LOCAL EMERGENCY RESPONSE/ASSISTANCE. Procedures for local
emergency first responders’ physical access requirements shall be developed and
implemented by installation commanders.

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Attachment 3

DTM 09-012, December 8, 2009
ATTACHMENT 4
IDENTITY PROOFING DOCUMENTS AND AUTHORIZED IDENTIFICATION

1. ACCEPTABLE IDENTIFICATION DOCUMENTS. Applicants will provide a valid
and original form of identification from those listed in section 2 of this attachment for the
purpose of proofing identity for enrollment into a PACS or issuance of a visitor pass.
Prior to acceptance, personnel processing an applicant will screen documents for
evidence of tampering, counterfeiting, or other alteration. Documents that appear
questionable (e.g., having damaged laminates) or otherwise altered will not be accepted.
Altered documents will be held until appropriate authorities are notified, and disposition
procedures are authorized.

2. ACCEPTABLE IDENTITY SOURCE DOCUMENTS. All documents must be
current.
a. U.S. passport or U.S. passport card.
b. Permanent resident card or Alien Registration Receipt Card (INS Form I-551).
c. Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed
notation on a machine readable immigrant visa.
d. Foreign passport with a current arrival-departure record (INS Form I-94)
bearing the same names as the passport and containing an endorsement of the alien’s
nonimmigrant status, if that status authorizes the alien to work for the employer.
e. Employment authorization document that contains a photograph (INS Form
I-766).
f. In the case of a nonimmigrant alien authorized to work for a specific employer
incident to status, a foreign passport with INS Form I-94 or INS Form I-94A bearing the
same name as the passport and containing an endorsement of the alien’s nonimmigrant
status, as long as the endorsement has not yet expired and the proposed employment is
not in conflict with any restrictions or limitations identified on the form.
g. Driver’s license or identification card issued by a State or outlying possession
of the United States, provided it contains a photograph and biographic information such
as name, date of birth, gender, height, eye color, and address.

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DTM 09-012, December 8, 2009
h. Identification card issued by Federal, State, or local government agencies,
provided it contains a photograph and biographic information such as name, date of birth,
gender, height, eye color, and address.
i. School identification card with a photograph.
j. U.S. Military or draft record.
k. U.S. Coast Guard Merchant Mariner Card or TWIC.
l. Native American tribal document.
m. For persons under the age of 18 who are unable to present a document listed in
paragraphs 2.a. through m. of this attachment:
(1) School record or report card.
(2) Day care or nursery school record.
(3) Birth certificate.

3. AUTHORIZED IDENTIFICATION TO FACILITATE PHYSICAL ACCESS

a. Identification documents authorized to facilitate physical access to installations
include:
(1) The DoD CAC.
(2) DoD Uniformed Services Identification and Privileges Cards issued in
accordance with Reference (m).
(3) USG-issued, authenticated Federal PIV credentials.
(4) TWIC.
b. For other persons requiring unescorted access, installation commanders shall
use locally produced, temporary issue, visitor identification. Commanders must ensure
that an expiration date and time group is assigned to these temporary credentials.

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Attachment 4

DTM 09-012, December 8, 2009
GLOSSARY

PART I. ABBREVIATIONS AND ACRONYMS

ASD(NII)/
DoD CIO

Assistant Secretary of Defense for Networks and Information
Integration/DoD Chief Information Officer

CAC
CONUS

Common Access Card
continental United States

DoDD
DoDI
DPO
DTM

Department of Defense Directive
Department of Defense Instruction
Defense Privacy Office
Directive-Type Memorandum

FPCON
FVS-CM

force protection condition
Foreign Visitor System – Confirmation Module

IAW

in accordance with

NACI
NCIC

National Agency Check with Inquiries
National Crime Information Center

OPM

Office of Personnel Management

PACS
PII
PIN
PIV
PSEAG

Physical Access Control System
personally identifiable information
personal identification number
personal identity verification
Physical Security Equipment Action Group

RDT&E

research, development, test, and evaluation

TWIC

Transportation Workers Identification Credential

USD(AT&L)

Under Secretary of Defense for Acquisition, Technology, and
Logistics
Under Secretary of Defense for Intelligence
Under Secretary of Defense for Policy
Under Secretary of Defense for Personnel and Readiness
United States Government

USD(I)
USD(P)
USD(P&R)
USG
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Glossary

DTM 09-012, December 8, 2009
PART II. DEFINITIONS

These terms and their definitions are for the purpose of this DTM.
access control. See “physical access control.”
access control list. A list containing (at a minimum) the names of individuals authorized
access and their subsequent authorities of sponsorship (e.g., privileges, times and/or dates
for access, unescorted or escorted designation). In an electronic PACS, these items are
logically stored in the PACS database.
access credential. A physical artifact issued by the Federal, State, or local government
that attests to one’s right to credit or authority. The access credential contains and/or
depicts characteristics, authorizations, and privileges for physical access and internal
security controls.
applicant. An individual requesting physical access to a facility and/or installation.
application. A hardware and/or software system implemented to satisfy a particular set of
requirements.
architecture. A highly structured specification of an acceptable approach within a
framework for solving a specific problem. An architecture contains descriptions of all
the components of a selected, acceptable solution while allowing certain details of
specific components to be variable to satisfy related constraints (e.g., costs, local
environment, user acceptability, and Federal, State, or local laws).
authentication. A process that matches presented information to the established origin of
that information.
biographic information. Facts of, or relating to, a person that asserts and/or supports the
establishment of their identity. The identity of U.S. citizens is asserted by their social
security number and given name. Other biographic information may include, but is not
limited to, identifying marks such as tattoos, birthmarks, etc.
biometrics. A general term used to alternatively describe a characteristic or process.
Stored electronic information pertaining to a biometric can be in terms of raw or
compressed pixels, or in terms of some characteristic (e.g., patterns).
controlled area. A controlled space extending upward and outward from a specified
point. Installations are generally considered controlled areas for the purposes of national
defense. Commanders and/or directors may further designate controlled areas within an
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installation based upon geographic attributes and unit dispersal. Controlled areas
generally designate areas wherein sensitive operations occur or controlled unclassified
and sensitive information is stored and access is limited to specific persons.
DoD issued card. Cards (other than the DoD CAC) authorized by Reference (m) of this
DTM.
escorted individuals. Persons who require access, without determination of fitness, who
must be accompanied by a sponsor with authorization to escort the individual. The escort
requirement is mandated for the duration of the individual’s visitation period.
Federal PIV. A physical artifact issued by the Federal Government to an individual that
contains a photograph, cryptographic keys, and a digitized fingerprint representation so
that the claimed identity of the card holder can be verified by another person (human
readable and verifiable) or a computer system readable and verifiable. This card is
conformant with the standards prescribed in Reference (n).
fitness. Level of character and conduct determined necessary for the basis of access
control decisions.
identity proofing. The process of providing or reviewing federally authorized acceptable
documentation (INS Form I-9) for authenticity.
physical access control. The process of physically controlling personnel and vehicular
entry to installations, facilities, and resources. Access will be either unescorted or
escorted.
physical electronic security system interoperability. The ability of two or more systems
or components to exchange information or electronic data and to use the information that
has been exchanged.
physical security. That part of security concerned with active and passive measures
designed to prevent unauthorized access to personnel, equipment, installations, and
information, and to safeguard them against espionage, sabotage, terrorism, damage, and
criminal activity. Designed for prevention and provides the means to counter threats
when preventive measures are ignored or bypassed.
Physical Security Access Control Identity and Information Management System. A
system comprised of one or more systems or applications that controls the ability of
people or vehicles to enter a protected area by means of visual, manual, or electronic (or a
combination of the three) authentication and authorization at entry points, and manages
identity information for controlling physical access to eligible, authorized persons.

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PII. Information that can be used to distinguish or trace an individual’s identity, such as
their name, social security number, date and place of birth, mother’s maiden name, and
biometric records, including any other personal information which is linked or linkable to
a specific individual.
reciprocal physical access. Mutual recognition of physical access privileges granted by
an installation commander.
restricted access area. An area (land, sea, or air) in which there are special restrictive
measures employed to prevent or minimize incursions and/or interference, where special
security measures are employed to prevent unauthorized entry and/or movement.
Restricted areas are designated and authorized by the installation and/or activity
commander and/or director, properly posted, and employ multiple physical security
measures.
screening. The physical process of reviewing a person’s presented biographic and other
identifiable information, as appropriate, to determine their authenticity, authorization, and
credential verification against a government data source through authorized and secure
channels at anytime during the person’s period of physical access eligibility. This
assessment identifies derogatory actions that can be determined as disqualifying issues
for current or continuing physical access eligibility standards and requirements for the
resource, asset, or installation.
security in depth. A combination of layered and complementary security controls
sufficient to deter, detect, and document unauthorized entry and movement within the
installation and/or facility and the ability to delay and respond with force. Examples
include the use of perimeter fences, employee and visitor entry and/or exit controls,
sensors and intrusion detection systems, closed circuit video monitoring, security patrols
during working and non-working hours, or other safeguards that mitigate vulnerabilities.
Trusted Traveler. A procedure that allows for uniformed service members and spouses,
DoD employees, and retired uniformed service members and spouses to vouch for
occupants in their immediate vehicle, provided the Trusted Traveler vehicle operator
possess a valid identification card and has a clear NCIC check. Trusted Travelers are
entirely responsible for the actions of all occupants in their vehicle and for meeting all
local security requirements for escort as established by requirements of the installation
commander. Additional implementation guidance will be incorporated into physical
security policy.
unescorted individuals. Personnel who have been identity proofed and favorably vetted
in accordance with this DTM are eligible for unescorted access within the installation;
but are, however, still subject to any controlled or restricted area limitations, as
appropriate.
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vetting. An evaluation of an applicant’s or a card holder’s character and conduct for
approval, acceptance or denial for the issuance of an access control credential or physical
access.

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