Form 1840-0005 Application for Grants under the Fulbright-Hays Doctoral

Fulbright-Hays

Doctoral Dissertation Research Abroad Program

CLOSING DATE: XX

Fiscal Year 2014 Application Materials

CFDA No. 84.022A

OMB No. 1840-0005

Expiration Date:

1.Doctoral Dissertation Research Abroad Program

Table of Contents

PROGRAM SPECIFIC INSTRUCTIONS AND FORMS

Dear Applicant Letter

Competition Highlights

Notice Inviting Applications for New Awards

Authorizing Legislation

Program Regulations

The Government Performance and Results Act

Evaluation Guidance

Guidelines for Applicant Institutions

Frequently Asked Questions for Project Directors

Institutional DDRA Project Directors

DDRA Technical Review Form

Guidelines for Student Applicants

Frequently Asked Questions for Student Applicants

Doctoral Dissertation Research Abroad Program Application Form

Fulbright-Hays Foreign Language Reference Form

Fulbright-Hays Graduate Student Reference Form

Monthly Stipends and Dependent’s Allowances

Application Check List

STANDARD INSTRUCTIONS AND FORMS

Submittal Instructions for Institution’s Contact Person

Application for Federal Assistance (SF 424)

Instructions for the SF 424

ED Supplement for the SF 424

Instructions for the ED Supplement for SF 424

The General Education Provisions Act (GEPA)

Assurances -- Non-Construction Programs

Disclosure of Lobbying Activities

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number.  Public reporting burden for this collection of information is estimated to average 25 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.  The obligation to respond to this collection is required to obtain or retain benefit (22 U.S.C. 2452(b)(6)). Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to regulations.gov during the public comment period for this collection of information.  If you have specific questions about the form, instrument or survey, please contact DDRA Program IFLE/OPE. Department of Education, 400 Maryland Avenue, SW (1990 K St, NW, 6^th Floor), Washington, DC 20202-6078.

UNITED STATES DEPARTMENT OF EDUCATION

OFFICE OF POSTSECONDARY EDUCATION

Dear Applicant:

Thank you for your interest in applying for a grant under the Fulbright-Hays Doctoral Dissertation Research Abroad (DDRA) program. Included in this application booklet are the program introduction, instructions, and forms needed to submit a complete application package to the U.S. Department of Education.

Institutional grants awarded under the DDRA program provide fellowships to enable doctoral students enrolled in modern foreign language and area studies programs at U.S. institutions of higher education to conduct dissertation research overseas for 6-12 months.

This letter highlights a few items in the Fiscal Year (FY) 2014 application package that will be important to you in applying for grants under this program. You should review the entire application package carefully before preparing and submitting your application. Information on the DDRA program is accessible at the U.S. Department of Education’s Web site at:

http://www.ed.gov/programs/iegpsddrap/index.html

Applicants should pay particular attention to the section entitled “Competition Highlights” that outlines the absolute, competitive priorities and invitational priorities as well as other program and competition details.

Although the DDRA program funds doctoral student research, the legal applicant is the institution, and if a grant is awarded, the institution of higher education (IHE) is the legal grantee. Students are not able to apply for this funding independently. In order for institutions to apply electronically, representatives from IHEs (i.e., project directors) must register in the G5 e-Application system. Project directors who have not already registered must submit the following information, via e-mail, to [email protected]: first and last name of the project director, university, and e-mail address. We recommend that applicant IHEs submit this information as soon as possible to ensure that applicant IHEs obtain access to the G5 e-Application system well before the application deadline date. We suggest that applicant IHEs send this information no later than two weeks prior to the closing date in order to facilitate timely submission of their electronic applications. Please note that the project director cannot be a student applicant.

A list of DDRA institutions and program project directors who have registered in G5 e-Application in previous years is included in this application package. If your institution is not listed, or your project director has changed, please contact. Dr. Pamela J. Maimer at [email protected] with the new project director’s contact information as soon as possible.

The Department of Education requires that applications for FY 2014 grants under the DDRA program are submitted electronically using the Department’s G5 e-Application system. The G5 e-Application system is accessible through its portal page at:

www.G5.gov

The application must be submitted on or before the deadline date. Electronic submission of applications via the G5 e-Application system is required unless you qualify for one of the exceptions to the electronic submission requirement as determined by the Notice Inviting Applications. If you think you may need an exception, please review the requirements promptly. Applications submitted late will not be accepted. The Department is required to enforce the established deadline to ensure fairness to all applicants. No changes or additions to an application will be accepted after the deadline date.

You are reminded that the document published in the Federal Register (the Notice Inviting Applications) is the official document and that you should not rely upon any information that is inconsistent with the guidance contained in the official document.

We look forward to receiving your application and appreciate your efforts to promote excellence in international education.

Sincerely,

Lenore Yaffee Garcia

Acting Senior Director

International and Foreign Language Education

Office of Postsecondary Education

U.S. Department of Education

Competition Highlights

1. Please note the following program priorities:

1. Absolute: The Department will only consider applications that meet this priority. This priority is: A research project that focuses on one or more of the following geographic areas: Africa, East Asia, Southeast Asia and the Pacific Islands, South Asia, the Near East, Central and Eastern Europe and Eurasia, and the Western Hemisphere (excluding the United States and its territories). Please note that applications that propose projects focused on the following countries are not eligible:

Andorra, Austria, Belgium, Cyprus, Denmark, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Malta, Monaco, Netherlands, Norway, Portugal, San Marino, Spain, Sweden, Switzerland, United Kingdom, or Vatican City.

2. Competitive Preference Priority 1 (3 points): A research project that focuses on one or more of the following geographic areas: sub-Saharan Africa, South Asia and Southeast Asia.

3. Competitive Preference Priority 2 (2 points): A research project that focuses on any of the seventy-eight (78) languages selected from the U.S. Department of Education’s list of Less Commonly Taught Languages (LCTLs) as follows:

Akan (Twi-Fante), Albanian, Amharic, Arabic (all dialects), Armenian, Azeri (Azerbaijani), Balochi, Bamanakan (Bamana, Bambara, Mandikan, Mandingo, Maninka, Dyula), Belarusian, Bengali (Bangla), Berber (all languages), Bosnian, Bulgarian, Burmese, Cebuano (Visayan), Chechen, Chinese (Cantonese), Chinese (Gan), Chinese (Mandarin), Chinese (Min), Chinese (Wu), Croatian, Dari, Dinka, Georgian, Gujarati, Hausa, Hebrew (Modern), Hindi, Igbo, Indonesian, Japanese, Javanese, Kannada, Kashmiri, Kazakh, Khmer (Cambodian), Kirghiz, Korean, Kurdish (Kurmanji), Kurdish (Sorani), Lao, Malay (Bahasa Melayu or Malaysian), Malayalam, Marathi, Mongolian, Nepali, Oromo, Panjabi, Pashto, Persian (Farsi), Polish, Portuguese (all varieties), Quechua, Romanian, Russian, Serbian, Sinhala (Sinhalese), Somali, Swahili, Tagalog, Tajik, Tamil, Telugu, Thai, Tibetan, Tigrigna, Turkish, Turkmen, Ukrainian, Urdu, Uyghur/Uigur, Uzbek, Vietnamese, Wolof, Xhosa, Yoruba, and Zulu.

4. Competitive Preference Priority 3 (5 points): Research projects that are proposed by applicants using advanced language proficiency in one of the seventy-eight (78) LCTLs listed in Competitive Preference Priority 1 in their research, and who are in the fields of economics, engineering, international development, global education, mathematics, political science, public health, science, or technology.

5. Invitational Priority: While no additional points will be awarded to an application that meets this priority, we encourage applications from Minority-Serving Institutions as well as other institutions that promote the participation of students from underrepresented groups in research abroad projects and in foreign languages and international studies.

2. Please note that these priorities are explained in detail in the Federal Register. Potential applicants are strongly encouraged to review the Federal Register notice carefully before preparing an application.

3. Please note that, although the DDRA program funds student research, the legal applicant is the institution of higher education (IHE), and if a grant is awarded, the institution is the legal grantee. Students are not able to apply for this funding independently. In order to apply for this fellowship program, it is necessary for the student and the institution to coordinate their competition activities and keep each other informed.

4. Applications must be submitted electronically via the U.S. Department of Education’s G5 e-Application system. This system may be accessed at www.G5.gov. Both the student and the IHE must complete their portions of the application correctly and submit separately via the G5 e-Application system.

5. The application must be received on or before the deadline date and time. Please note that the U.S. Department of Education’s grant application deadline is at 4:30:00 pm Washington, DC time. Late applications will not be accepted.

6. Electronic submission of an application is required unless it qualifies for one of the (rare) exceptions to the electronic submission requirement as outlined in the Federal Register.

7. All applicants are required to adhere to the page limits for the Project Narrative and for the bibliography portion of the application in the Federal Register notice.

8. A font standard in the notice requires that applicants use one of the following 12 pt. fonts: Times New Roman, Courier, Courier New or Arial. Applications submitted in any other font (including Times Roman, Arial Narrow, etc.) will not be accepted.

9. Student transcripts must be scanned as one document and uploaded into the student application.

Applicants are reminded that the Federal Register notice is the official document for application guidelines and that applicants should not rely upon any information that is inconsistent with the guidance contained within it.

4001-01-U

DEPARTMENT OF EDUCATION

PLACEHOLDER FOR FY14 NIA

Authorizing Legislation

Mutual Educational and Cultural Exchange Act of 1961

UNITED STATES CODE

TITLE 22: CHAPTER 33

MUTUAL EDUCATIONAL AND CULTURAL EXCHANGE PROGRAM

Sec. 2451. - Congressional statement of purpose

The purpose of this chapter is to enable the Government of the United States to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchange; to strengthen the ties which unite us with other nations by demonstrating the educational and cultural interests, developments, and achievements of the people of the United States and other nations, and the contributions being made toward a peaceful and more fruitful life for people throughout the world; to promote international cooperation for educational and cultural advancement; and thus to assist in the development of friendly, sympathetic, and peaceful relations between the United States and the other countries of the world.

Sec. 2452. - Authorization of activities

(a) Grants or contracts for educational or cultural exchanges; participation in international fairs and expositions abroad

The Director of the United States Information Agency is authorized, when he considers that it would strengthen international cooperative relations, to provide, by grant, contract, or otherwise, for -

(1) educational exchanges,

(i) by financing studies, research, instruction, and other educational activities -

(A) of or for American citizens and nationals in foreign countries, and

(B) of or for citizens and nationals of foreign countries in American schools and institutions of learning located in or outside the United States;

and

(ii) by financing visits and interchanges between the United States and other countries of students, trainees, teachers, instructors, and professors;

(2) cultural exchanges, by financing -

(i) visits and interchanges between the United States and other countries of leaders, experts in fields of specialized knowledge or skill, and other influential or distinguished persons;

(ii) tours in countries abroad by creative and performing artists and athletes from the United States, individually and in groups, representing any field of the arts, sports, or any other form of cultural attainment;

(iii) United States representation in international artistic, dramatic, musical, sports, and other cultural festivals, competitions, meetings, and like exhibitions and assemblies;

(iv) participation by groups and individuals from other countries in nonprofit activities in the United States similar to those described in subparagraphs (ii) and (iii) of this paragraph, when the Director of the United States Information Agency determines that such participation is in the national interest.

(3) United States participation in international fairs and expositions abroad, including trade and industrial fairs and other public or private demonstrations of United States economic accomplishments and cultural attainments.

(b) Other exchanges

In furtherance of the purposes of this chapter, the President is further authorized to provide for -

(1) interchanges between the United States and other countries of handicrafts, scientific, technical, and scholarly books, books of literature, periodicals, and Government publications, and the reproduction and translation of such writings, and the preparation, distribution, and interchange of other educational and research materials, including laboratory and technical equipment for education and research;

(2) establishing and operating in the United States and abroad centers for cultural and technical interchanges to promote better relations and understanding between the United States and other nations through cooperative study, training, and research;

(3) assistance in the establishment, expansion, maintenance, and operation of schools and institutions of learning abroad, founded, operated, or sponsored by citizens or nonprofit institutions of the United States, including such schools and institutions serving as demonstration centers for methods and practices employed in the United States;

(4) fostering and supporting American studies in foreign countries through professorships, lectureships, institutes, seminars, and courses in such subjects as American history, government, economics, language and literature, and other subjects related to American civilization and culture, including financing the attendance at such studies by persons from other countries;

(5) promoting and supporting medical, scientific, cultural, and educational research and development;

(6) promoting modern foreign language training and area studies in United States schools, colleges, and universities by supporting visits and study in foreign countries by teachers and prospective teachers in such schools, colleges, and universities for the purpose of improving their skill in languages and their knowledge of the culture of the people of those countries, and by financing visits by teachers from those countries to the United States for the purpose of participating in foreign language training and area studies in United States schools, colleges, and universities;

(7) United States representation at international nongovernmental educational, scientific, and technical meetings;

(8) participation by groups and individuals from other countries in educational, scientific, and technical meetings held under American auspices in or outside the United States;

(9) encouraging independent research into the problems of educational and cultural exchange;

(10) promoting studies, research, instruction, and other educational activities of citizens and nationals of foreign countries in American schools, colleges, and universities located in the United States by making available to citizens and nationals of less developed friendly foreign countries for exchange for currencies of their respective countries (other than excess foreign currencies), at United States embassies, United States dollars in such amounts as may be necessary to enable such foreign citizens or nationals who are coming temporarily to the United States as students, trainees, teachers, instructors, or professors to meet expenses of the kind described in section 2454(e)(1) of this title;

(11) interchanges and visits between the United States and other countries of scientists, scholars, leaders, and other experts in the fields of environmental science and environmental management; and

(12) promoting respect for and guarantees of religious freedom abroad by interchanges and visits between the United States and other nations of religious leaders, scholars, and religious and legal experts in the field of religious freedom.

Doctoral Dissertation Research Abroad Regulations

Code of Federal Regulations]

[Title 34, Volume 3]

[Revised as of July 1, 2008]

From the U.S. Government Printing Office via GPO Access

[CITE: 34CFR662]

[Page 391-395]

TITLE 34--EDUCATION

CHAPTER VI--OFFICE OF POSTSECONDARY EDUCATION, DEPARTMENT OF EDUCATION

PART 662—FULBRIGHT-HAYS DOCTORAL DISSERTATION RESEARCH ABROAD FELLOWSHIP PROGRAM

Section Contents

Subpart A—General

§ 662.1   What is the Fulbright-Hays Doctoral Dissertation Research Abroad Fellowship Program?
§ 662.2   Who is eligible to receive an institutional grant under this program?
§ 662.3   Who is eligible to receive a fellowship under this program?
§ 662.4   What is the amount of a fellowship?
§ 662.5   What is the duration of a fellowship?
§ 662.6   What regulations apply to this program?
§ 662.7   What definitions apply to this program?

Subpart B—Applications

§ 662.10   How does an individual apply for a fellowship?
§ 662.11   What is the role of the institution in the application process?

Subpart C—Selection of Fellows

§ 662.20   How is a Fulbright-Hays Doctoral Dissertation Research Abroad Fellow selected?
§ 662.21   What criteria does the Secretary use to evaluate an application for a fellowship?
§ 662.22   How does the J. William Fulbright Foreign Scholarship Board select fellows?

Subpart D—Post-award Requirements for Institutions

§ 662.30   What are an institution's responsibilities after the award of a grant?

Subpart E—Post-award Requirements for Fellows

§ 662.41   What are a fellow's responsibilities after the award of a fellowship?
§ 662.42   How may a fellowship be revoked?

Authority:   Section 102(b)(6) of the Mutual Educational and Cultural Exchange Act of 1961 (Fulbright-Hays Act), 22 U.S.C. 2452(b)(6), unless otherwise noted.

Source:   63 FR 46361, Aug. 31, 1998, unless otherwise noted.

Subpart A—General

§ 662.1   What is the Fulbright-Hays Doctoral Dissertation Research Abroad Fellowship Program?

(a) The Fulbright-Hays Doctoral Dissertation Research Abroad Fellowship Program is designed to contribute to the development and improvement of the study of modern foreign languages and area studies in the United States by providing opportunities for scholars to conduct research abroad.

(b) Under the program, the Secretary awards fellowships, through institutions of higher education, to doctoral candidates who propose to conduct dissertation research abroad in modern foreign languages and area studies.

(Authority: 22 U.S.C. 2452(b)(6))

§ 662.2   Who is eligible to receive an institutional grant under this program?

An institution of higher education is eligible to receive an institutional grant.

(Authority: 22 U.S.C. 2452(b)(6), 2454(e)(1))

§ 662.3   Who is eligible to receive a fellowship under this program?

An individual is eligible to receive a fellowship if the individual—

(a)(1) Is a citizen or national of the United States; or

(2) Is a permanent resident of the United States;

(b)(1) Is a graduate student in good standing at an institution of higher education; and

(2) When the fellowship period begins, is admitted to candidacy in a doctoral degree program in modern foreign languages and area studies at that institution;

(c) Is planning a teaching career in the United States upon completion of his or her doctoral program; and

(d) Possesses sufficient foreign language skills to carry out the dissertation research project.

(Authority: 22 U.S.C. 2452(b)(6), 2454(e)(1))

§ 662.4   What is the amount of a fellowship?

(a) The Secretary pays—

(1) Travel expenses to and from the residence of the fellow and the country or countries of research;

(2) A maintenance stipend for the fellow and his or her dependents related to cost of living in the host country or countries;

(3) An allowance for research-related expenses overseas, such as books, copying, tuition and affiliation fees, local travel, and other incidental expenses; and

(4) Health and accident insurance premiums.

(b) In addition, the Secretary may pay—

(1) Emergency medical expenses not covered by health and accident insurance; and

(2) The costs of preparing and transporting the remains of a fellow or dependent who dies during the term of the fellowship to his or her former home.

(c) The Secretary announces the amount of benefits expected to be available in an application notice published in the Federal Register.

(Authority: 22 U.S.C. 2452(b)(6), 2454(e) (1) and (2))

§ 662.5   What is the duration of a fellowship?

(a) A fellowship is for a period of not fewer than six nor more than twelve months.

(b) A fellowship may not be renewed.

(Authority: 22 U.S.C. 2452(b)(6))

§ 662.6   What regulations apply to this program?

The following regulations apply to this program:

(a) The regulations in this part 662; and

(b) The Education Department General Administrative Regulations (EDGAR) (34 CFR parts 74, 75, 77, 81, 82, 85, and 86).

(Authority: 22 U.S.C. 2452(b)(6))

§ 662.7   What definitions apply to this program?

(a) Definitions of the following terms as used in this part are contained in 34 CFR part 77:

Applicant

Application

Award

EDGAR

Fiscal year

Grant

Secretary

(b) The definition of institution of higher education as used in this part is contained in 34 CFR 600.4.

(c) The following definitions of other terms used in this part apply to this program:

Area studies means a program of comprehensive study of the aspects of a society or societies, including the study of their geography, history, culture, economy, politics, international relations, and languages.

Binational commission means an educational and cultural commission established, through an agreement between the United States and either a foreign government or an international organization, to carry out functions in connection with the program covered by this part.

Dependent means any of the following individuals who accompany the recipient of a fellowship under this program to his or her training site for the entire fellowship period if the individual receives more than 50 percent of his or her support from the recipient during the fellowship period:

(1) The recipient's spouse.

(2) The recipient's or spouse's children who are unmarried and under age 21.

J. William Fulbright Foreign Scholarship Board means the presidentially-appointed board that is responsible for supervision of the program covered by this part.

(Authority: 22 U.S.C. 2452(b)(6), 2456)

Subpart B—Applications

§ 662.10   How does an individual apply for a fellowship?

(a) An individual applies for a fellowship by submitting an application to the Secretary through the institution of higher education in which the individual is enrolled.

(b) The applicant shall provide sufficient information concerning his or her personal and academic background and proposed research project to enable the Secretary to determine whether the applicant—

(1) Is eligible to receive a fellowship under §662.3; and

(2) Should be selected to receive a fellowship under subparts C and D of this part.

(Authority: 22 U.S.C. 2452(b)(6))

§ 662.11   What is the role of the institution in the application process?

An institution of higher education that participates in this program is responsible for—

(a) Making fellowship application materials available to its students;

(b) Accepting and screening applications in accordance with its own technical and academic criteria; and

(c) Forwarding screened applications to the Secretary and requesting an institutional grant.

(Authority: 22 U.S.C. 2452(b)(6), 2454(e)(1))

Subpart C—Selection of Fellows

§ 662.20   How is a Fulbright-Hays Doctoral Dissertation Research Abroad Fellow selected?

(a) The Secretary considers applications for fellowships under this program that have been screened and submitted by eligible institutions. The Secretary evaluates these applications on the basis of the criteria in §662.21.

(b) The Secretary does not consider applications to carry out research in a country in which the United States has no diplomatic representation.

(c) In evaluating applications, the Secretary obtains the advice of panels of United States academic specialists in modern foreign languages and area studies.

(d) The Secretary gives preference to applicants who have served in the armed services of the United States if their applications are equivalent to those of other applicants on the basis of the criteria in §662.21.

(e) The Secretary considers information on budget, political sensitivity, and feasibility from binational commissions or United States diplomatic missions, or both, in the proposed country or countries of research.

(f) The Secretary presents recommendations for recipients of fellowships to the J. William Fulbright Foreign Scholarship Board, which reviews the recommendations and approves recipients.

(Authority: 22 U.S.C. 2452(b)(6), 2456)

§ 662.21   What criteria does the Secretary use to evaluate an application for a fellowship?

(a) General. The Secretary evaluates an application for a fellowship on the basis of the criteria in this section. The Secretary informs applicants of the maximum possible score for each criterion in the application package or in a notice published in the Federal Register.

(b) Quality of proposed project. The Secretary reviews each application to determine the quality of the research project proposed by the applicant. The Secretary considers—

(1) The statement of the major hypotheses to be tested or questions to be examined, and the description and justification of the research methods to be used;

(2) The relationship of the research to the literature on the topic and to major theoretical issues in the field, and the project's originality and importance in terms of the concerns of the discipline;

(3) The preliminary research already completed in the United States and overseas or plans for such research prior to going overseas, and the kinds, quality and availability of data for the research in the host country or countries;

(4) The justification for overseas field research and preparations to establish appropriate and sufficient research contacts and affiliations abroad;

(5) The applicant's plans to share the results of the research in progress and a copy of the dissertation with scholars and officials of the host country or countries; and

(6) The guidance and supervision of the dissertation advisor or committee at all stages of the project, including guidance in developing the project, understanding research conditions abroad, and acquainting the applicant with research in the field.

(c) Qualifications of the applicant. The Secretary reviews each application to determine the qualifications of the applicant. The Secretary considers—

(1) The overall strength of the applicant's graduate academic record;

(2) The extent to which the applicant's academic record demonstrates strength in area studies relevant to the proposed project;

(3) The applicant's proficiency in one or more of the languages (other than English and the applicant's native language) of the country or countries of research, and the specific measures to be taken to overcome any anticipated language barriers; and

(4) The applicant's ability to conduct research in a foreign cultural context, as evidenced by the applicant's references or previous overseas experience, or both.

(d) Priorities. (1) The Secretary determines the extent to which the application responds to any priority that the Secretary establishes for the selection of fellows in any fiscal year. The Secretary announces any priorities in an application notice published in the Federal Register.

(2) Priorities may relate to certain world areas, countries, academic disciplines, languages, topics, or combinations of any of these categories. For example, the Secretary may establish a priority for—

(i) A specific geographic area or country, such as the Caribbean or Poland;

(ii) An academic discipline, such as economics or political science;

(iii) A language, such as Tajik or Indonesian; or

(iv) A topic, such as public health issues or the environment.

(Approved by the Office of Management and Budget under control number 1840–0005)

(Authority: 22 U.S.C. 2452(b)(6), 2456(a)(2))

[63 FR 46361, Aug. 31, 1998, as amended at 70 FR 13376, Mar. 21, 2005]

§ 662.22   How does the J. William Fulbright Foreign Scholarship Board select fellows?

(a) The J. William Fulbright Foreign Scholarship Board selects fellows on the basis of the Secretary's recommendations and the information described in §662.20(e) from binational commissions or United States diplomatic missions.

(b) No applicant for a fellowship may be awarded more than one graduate fellowship under the Fulbright-Hays Act from appropriations for a given fiscal year.

(Authority: 22 U.S.C. 2452(b)(6), 2456(a)(1))

Subpart D—Post-award Requirements for Institutions

§ 662.30   What are an institution's responsibilities after the award of a grant?

(a) An institution to which the Secretary awards a grant under this part is responsible for administering the grant in accordance with the regulations described in §662.6.

(b) The institution is responsible for processing individual applications for fellowships in accordance with procedures described in §662.11.

(c) The institution is responsible for disbursing funds in accordance with procedures described in §662.4.

(d) The Secretary awards the institution an administrative allowance of $100 for each fellowship listed in the grant award document.

(Authority: 22 U.S.C. 2452(b)(6), 2454(e)(1))

Subpart E—Post-award Requirements for Fellows

§ 662.41   What are a fellow's responsibilities after the award of a fellowship?

As a condition of retaining a fellowship, a fellow shall—

(a) Maintain satisfactory progress in the conduct of his or her research;

(b) Devote full time to research on the approved topic;

(c) Not engage in unauthorized income-producing activities during the period of the fellowship; and

(d) Remain a student in good standing with the grantee institution during the period of the fellowship.

(Authority: 22 U.S.C. 2452(b)(6))

§ 662.42   How may a fellowship be revoked?

(a) The fellowship may be revoked only by the J. William Fulbright Foreign Scholarship Board upon the recommendation of the Secretary.

(b) The Secretary may recommend a revocation of a fellowship on the basis of—

(1) The fellow's failure to meet any of the conditions in §662.41; or

(2) Any violation of the standards of conduct adopted by the J. William Fulbright Foreign Scholarship Board.

(Authority: 22 U.S.C. 2452(b)(6), 2456, and Policy Statements of the J. William Fulbright Foreign Scholarship Board, 1990)

Government Performance and Results Act

What is GPRA?

The Government Performance and Results Act of 1993 (GPRA) is a straightforward statute that requires all federal agencies to manage their activities with attention to the consequences of those activities. Each agency is to clearly state what it intends to accomplish, identify the resources required, and periodically report their progress to the Congress. In so doing, it is expected that the GPRA will contribute to improvements in accountability for the expenditures of public funds, improve Congressional decision-making through more objective information on the effectiveness of federal programs, and promote a new government focus on results, service delivery, and customer satisfaction.

How has the Department of Education Responded to the GPRA Requirements?

As required by GPRA, the Department of Education has prepared a strategic plan for 2007-2012. This plan reflects the Department’s priorities and integrates them with its mission and program authorities and describes how the Department will work to improve education for all children and adults in the U.S. The Department’s goals, as listed in the plan, are:

Goal 1: Increase student achievement, reward qualified teachers, and renew troubled schools so that every student can read and do math at grade level by 2014, as called for by the No Child Left Behind Act.

Goal 2: Encourage more rigorous and advanced coursework to improve the academic performance of our middle and high school students.

Goal 3: Work with colleges and universities to improve access, affordability, and accountability, so that our higher education system remains the world’s finest.

The performance indicators for the International Education Programs are part of the Department’s plan for meeting Goal 3.

Guidance for Developing an Evaluation Plan

Overview of GPRA Measures, Program Evaluation, and Project Evaluation

The U.S. Congress passed the Government Performance and Results Act (GPRA) of 1993 and the GPRA Modernization Act of 2010 to assess and improve federally funded programs. GPRA requires that federal agencies document the achievements of grant-funded programs. Specifically, GPRA requires federal agencies, such as the U.S. Department of Education, to develop and report quantifiable annual and long-term measures to Congress. GPRA stipulates that these measures be limited in number, be specific, and have baselines and targets that are ambitious, yet achievable. Performance reporting occurs at the program level, meaning that the U.S. Department of Education (ED) aggregates data from all IFLE grantees and reports on measures of the IFLE program overall. ED’s challenge is to articulate program-level measures that are relevant to several grant programs and that capture the achievements of many disparate grantees. ED’s Budget Service and the U.S. Office of Management and Budget (OMB) review and approve IFLE’s GPRA measures to make sure that the measures reflect the programs’ overall goals. Therefore, once approved, GPRA measures remain relatively constant over time.

IFLE must collect data from grantees to respond to the GPRA measures for each program. ED IFLE aggregates the GPRA information reported by all grantees to report the impact of each grant program (e.g., the Center for International Business and Education - CIBE grant program as a whole) to Congress and other interested stakeholders. This information contributes to ED/IFLE’s overall evaluation of each grant program.

By contrast, individual project measures yield specific information that enables grantees to make mid-course corrections in implementing their proposed projects, if necessary. Project-specific evaluation measures are tailored by project leadership to that project’s goals. Project leadership may establish specific measures to garner internal institutional support, attract and train staff, attract and retain students, and sustain the project’s effort beyond the grant period.

Project-specific measures will vary greatly between institutions that have received IFLE grants before and novice applicant institutions. For example, an institution that is a current recipient of a CIBE grant or that has received CIBE grants in the past might offer many Study Abroad programs. Based on feedback from its prior project evaluations, that institution might propose a new Study Abroad program in a world region not previously served, or expand the duration of an existing program. In this case, a project-specific measure might be the number of students enrolled in the new program. However, a first-time CIBE applicant might propose to offer a few short-term Study Abroad summer programs in its first year as part of a multi-year plan that includes expanding the world regions served over time. In this case, a project-specific measure might be the number of faculty qualified to lead a summer program to specific world regions.

The Government Performance and Results Act of 1993 (GPRA) and the GPRA Modernization Act of 2010 (GPRAMA)

GPRA and GPRAMA are intended to improve accountability for the expenditure of public funds, enhance congressional decision-making by providing Congress with objective information on the effectiveness of federal programs, and promoting federal programs’ results, delivery of services, and customers’ satisfaction. Accordingly, GPRA and the GPRAMA mandate that federal agencies, including ED, submit three major products to Congress: multi-year strategic plans, annual plans, and annual reports. To comply with GPRA and GPRAMA, ED must state clearly in these products what it intends to accomplish, identify the resources required, and report on its progress annually to Congress.

How has the Department of Education Responded to the GPRA Requirements?

As required by GPRA, ED has developed a strategic plan that reflects its organizational priorities and also integrates IFLE’s mission and program authorities. ED’s stated goal for IFLE is “to meet the nation’s security and economic needs through the development and maintenance of a national capacity in foreign languages, and area and international studies.”

The Title VI international education programs’ overarching goals are to maintain a U.S. higher education system with the capacity to produce experts in less commonly taught languages and area studies who are capable of contributing to the needs of U.S. government, academic, and business institutions. The Fulbright-Hays programs provide opportunities for U.S. educators and postsecondary students to advance their studies of foreign languages, to create and improve curriculum, or to conduct learning and research activities in host country settings. Each IFLE grant program addresses a specific objective related to the overarching goal. The next section of this document provides program-specific guidance to applicants on selecting appropriate performance and evaluation measures.

IFLE Grant Project Evaluation

A strong project proposal by an applicant for an IFLE grant includes a well-designed evaluation plan that is based on clearly stated goals and objectives. The evaluation plan must address all IFLE GPRA measures, as well as include project-specific measures that are tied to the project’s goals and objectives. The evaluation plan also must identify how each of the specific objectives will be achieved, and establish the quantitative and qualitative measures that will be used to demonstrate the successful implementation of the proposed project. The Performance-Measure Form (PMF) serves as a guide for applicants to plan and articulate key aspects of a well-designed evaluation plan.

IFLE offers applicant institutions the following suggestions to consider in developing the Impact and Evaluation section of the grant application.

Developing an Evaluation Plan

Working with an Independent Project Evaluator

Please note that an independent project evaluator may not be required for every IFLE grant program. Applicants and grantees should consult with their IFLE program officer and refer to program-specific materials for guidance.

The independent project evaluator should be involved in the project throughout the entire grant cycle from the proposal development phase through the project’s funding and implementation to ensure that a well-designed evaluation plan is developed and implemented. The independent project evaluator works with key project personnel to draft measurable objectives, identify appropriate progress indicators and benchmarks, and to formalize the data collection, calculation, and analytical methodologies. The primary role of the independent project evaluator is to provide technical support and expertise to the project in order to best demonstrate its progress toward achieving stated goals and objectives. The independent project evaluator may also provide support and guidance for the development of a dissemination plan to publicize the project results to internal and external entities.

A grant applicant may wish to collaborate with other projects on a given campus to pool resources and share the cost of a professional evaluator. The guidance provided in this document is intended to help maximize evaluation resources by streamlining an evaluation process and by supporting collaboration between key project personnel and an independent evaluator. Very small projects may have very limited funds available to compensate an evaluator. In such cases, limited resources are best expended on working with an evaluator at the project’s start, as opposed to its later stages.

To ensure both the quality and the credibility of the evaluation, it should be conducted by a qualified evaluator with appropriate expertise and training. The evaluator should be independent, whether the evaluator is internal or external to the grant project. The applicant should provide a plan to ensure that the evaluator maintains sufficient independence from the project team, thus avoiding any potential or perceived conflict of interest.

Developing Clear Goals and Objectives

A well-designed evaluation plan includes clearly articulated goals, measurable objectives, and a way to collect concrete data to substantiate the project’s progress toward achieving its goals. The evaluation plan should be limited to a few clear and specific objectives that are linked directly to the proposed goals of the project and that can be measured. The applicant/grantee should consider the following when developing measurable objectives and planning for data collection:

1. What will indicate or demonstrate that the project is meeting its goals? Describe the expected measurable outcomes.

2. What types and sources of data will best demonstrate that the project is achieving, or will achieve, its objectives? Identify the data and its sources that can serve as indicators or benchmarks that the project is meeting, or will meet, the intended outcomes.

3. How will the data be collected? Describe access and frequency.

4. How will the data be analyzed and reported? Describe the methodology and key personnel responsible.

5. Will the results demonstrate the project’s proposed outcome and impact (e.g., an increase in qualified language instructors, higher graduation rate in international studies, better employment rate of program graduates, etc.)? Describe how the results may demonstrate short-term and long-term outcomes and impact.

Examples of possible project-specific quantitative objectives include:

• Increase the number of students completing advanced courses in priority languages;

• Increase the number of students in business, health, or science majors graduating with foreign language skills;

• Increase the number of study abroad opportunities for students on campus; or,

• Increase the number of certificates and degrees conferred in targeted programs of study.

Examples of possible project-specific qualitative objectives include:

• Improve employment opportunities for students who possess advanced language skills and international experience;

• Strengthen collaboration between foreign language departments, international education, and other disciplines; or,

• Improve quality of assessment tools for priority and/or less-commonly-taught languages.

Examples of specific activities that may support project objectives include:

• Recruit and hire of qualified priority language faculty; or,

• Create or increase professional development and training sessions for faculty.

Progress indicators that relate to the quantitative and qualitative examples cited in the above sections include, but are not limited to, the following:

• Increase in the number of new faculty positions in priority and/or less-commonly-taught languages, area studies courses, or interdisciplinary courses that are institutionalized after grant support has ended;

• Increase in the number and type of courses developed, piloted, and subsequently submitted to the institution’s review board for inclusion in the college catalog for the upcoming academic year.

Developing Evaluation Questions

An applicant should formulate evaluation questions that interest all stakeholders and audiences related to the proposed project, and align the questions with appropriate information gathering techniques.

1. Who/what will change?

2. When will the change(s) take place?

3. How much change is expected?

4. How will change be measured, recorded, or documented?

Planning Data Collection and Analysis

In order to show change, baseline data must be included in the final evaluation plan, submitted to the program office, once the grant is awarded. Applicants should determine if baseline data already exist and where to find them. Data collection instruments that are not readily available need to be developed. Data collection instruments may include surveys, standardized tests, exams, focus groups, and topic guides. Institutions may have additional instruments that are specific to the proposed project. The final evaluation plan must specify the types and sources of data that will be collected and describe how the data will be collected, including access and frequency. The plan must also describe how the data will be compiled, analyzed, and reported, as well as the methodology that will be used and key personnel responsible for these tasks. The institutions should work with evaluation specialists to develop a detailed analysis plan to analyze the data and interpret results. In addition, the evaluation plan should include a timeline to delineate tasks and specify when and how progress benchmarks or indicators will be met. The timeline will help projects to stay on track toward achieving their goals.

Evaluation Guidance for DDRA Grantees

The Fulbright-Hays international education programs provide opportunities for U.S. educators and postsecondary students to advance their studies of foreign languages, to create and improve curriculum, or to conduct learning and research activities in host country settings. Each IFLE grant program addresses a specific objective related to this overarching goal. The objective of the DDRA program is to contribute to the development and improvement of the study of modern foreign languages and area studies in the United States by providing opportunities for scholars to conduct research abroad for periods of 6 to 12 months.

The Department has developed (and OMB has approved) the following GPRA measures to evaluate the overall success of this IFLE grant program:

DDRA GPRA Measure 1: The percentage of DDRA fellows who increased their foreign language scores in speaking, reading, and/or writing by at least one proficiency level.

DDRA GPRA Measure 2: The percentage of DDRA fellows who complete their degree in their program of study within four years of receipt of the fellowship.

DDRA GPRA Measure 3: The percentage of DDRA fellows who found employment that utilized their language and area studies skills within eight years of receiving their award.

DDRA GPRA Measure 4: Efficiency Measure – The cost per DDRA fellow who found employment that utilized their language and area studies skills within eight years. *

*(The US/ED IFLE office will be able to calculate Measure 4 (efficiency measure) based on future answers to DDRA GPRA Measure 3.)

The following information is provided as guidance for DDRA institutional and fellowship applicants. Applicants do not need to submit this information in the application.

Example GPRA Performance Measure Form (PMF) for Grantees

DDRA grantees will be required to collect data on GPRA Measures 1, 2, and 3 and report that data to US/ED in their interim and final performance reports using a PMF. Institutions need to demonstrate that they have a system for tracking progress on the first three measures. An example of a PMF completed for the DDRA GPRA Measures can be found in Figure 2. The following guidance is offered as an example to assist future grantees in interpreting measure language and in calculating and inputting the proper baseline numbers.

Figure 1: PMF for GPRA Measures for DDRA Grantees

1. Performance Measures	2. Activities	3. Data/ Indicators	4. Freq.	5. Data Source	6. Baseline and Target
					BL	T1
A) The percentage of fellows who increased their foreign language scores in speaking, reading, and/or writing by at least one proficiency level.
B) The percentage of fellows who complete their degree in their program of study within four years of receipt of the fellowship.
C) The percentage of fellows who found employment that utilized their language and area studies skills within eight years of receiving their award.

1.1 Instructions for DDRA Grantees on Completing GPRA PMF

1. Performance Measures – The GPRA measures are already filled in.

2. Activities – Fill in the major activities your institution will undertake to support achievement of the GPRA performance measure goal.

3. Data / Indicators – State the data or indicator that will be used to track progress of each activity stated in #2. Note that one of the indicators should be synonymous with the performance measure, while other indicators play a supporting role to track progress toward meeting the performance measure. Since the performance measure might not change from the baseline in the early year(s) of the grant, supporting indicators are used to track and demonstrate progress.

4. Frequency – State periodicity of measurement (e.g., Quarterly, by Semester, or Annual).

5. Data Source – State the source of the data (e.g., Grantee records or University registrar).

6. Baseline (BL) and Targets (T1) – State your track-record with past fellows that have been funded through your institution as your baseline (e.g., 10 of 10, meaning all 10 past fellows from your institution achieved the goal in question). State the number of applicants you intend to fund and how many of those you predict will achieve the goal in question (e.g., 4 of 4) as the target level.

1.2 Details and Definitions Regarding GPRA Baseline Numbers

Since the first DDRA GPRA measure will assess a change from baseline to outcome, it is important for the IFLE office to know that baseline numbers for the participants have been established. That is, each DDRA grantee will need its own internal system for tracking scores of individual scholars. Also, each DDRA grantee institution must show that it has the capacity to track progress on the second DDRA GPRA measure for one year after the grant period, and track progress on the third DDRA GPRA measure for eight years after each fellow earns his/her doctoral degree.

In this section, the applicant will find the definitions for key words in each measure.

DDRA GPRA Measure 1: The percentage of DDRA fellows who increased their foreign language scores in speaking, reading, and/or writing by at least one proficiency level.

The definition of proficiency level is dependent upon the system of scoring. For example, ACTFL proficiency guidelines recognize five major levels of proficiency: Distinguished, Superior, Advanced, Intermediate, and Novice (with Advanced, Intermediate, and Novice further divided into High, Mid, and Low sublevels).

DDRA GPRA Measure 2: The percentage of DDRA fellows who complete their degree in their program of study within four years of receipt of the fellowship¹¹.

DDRA GPRA Measure 3: The percentage of DDRA fellows who found employment that utilized their language and area studies skills within eight years of receiving their award.

Figure 2: Sample PMF for GPRA Measures for DDRA Grantees

1. Performance Measures	2. Activities	3. Data/ Indicators	4.Freq	5. Data Source	6. BL	T11	T2	T3
A) Percentage2 of DDRA fellows who increased their foreign language scores in speaking, reading, and/or writing by at least one proficiency level.	A.1 Establish foreign language scores before DDRA fellow begins overseas study. A.2 Have DDRA fellow establish specific proficiency goals and a plan to achieve them. A.3 Ask DDRA fellow to keep a diary that records progress against the action plan A.4 Repeat the foreign language proficiency exam taken before the overseas experience to gage whether or not the DDRA fellow achieved the one level advancement in foreign language proficiency.	Baseline scores for speaking, reading, and writing in the foreign language for each fellow Signed goal and action plan for each fellow Number of DDRA fellows who kept a daily diary to record progress toward goal. Number and percentage of DDRA fellows who achieved a one level proficiency achievement	Once, within a week of selection Once, within two weeks of selection Once, within 1 week of returning from the overseas (for the last two indicators)	DDRA Program Files DDRA Program Files DDRA Program Files DDRA Program Files	SET N/A N/A N/A	N/A 1 of 1 1 of 1 100%	N/A 2 of 2 2 of 2 100%	N/A 3 of 3 3 of 3 100%
B) Percentage of DDRA fellows who complete their degree in their program of study within four years of receipt of the fellowship.	B.1 Establish a plan to incorporate the DDRA experience into the dissertation B.2 Receive sign-off from dissertation advisor or committee to share research-in-progress a year after program participation. B.3 Arrange for DDRA fellows to have a dedicated web presence where their findings can be posted online.	Agreements signed by DDRA fellows Agreements signed by the dissertation advisor or committee to share research-in-progress a year after program participation Number of DDRA fellows who post findings on the DDRA or any other public facing web site Contact fellow at least once a year to maintain current contact information, assist in any way possible, and determine if the fellow completed doctoral within four years of fellowship award	Once, within a week of selection Once, within 10 months of returning from overseas At least once on at least the DDRA website Annual	DDRA Program Files DDRA Program Files DDRA Program Files DDRA Program Files	2 1 1 N/A	3 3 2 Yes3	4 5 2 Yes	5 7 3 Yes
C) Percentage of DDRA fellows who found employment that utilized their language and area studies skills within eight years of receiving their award.	C.1 Develop relationships with US businesses /associations/ organizations/governmental entities that need graduates with foreign language and related area or international study training. C.2 Invite potential employers to campus events with DDRA fellows. C.3 Develop internships for doctoral students with businesses, academic institutions and governmental organizations to increase the probability of landing a job upon graduation.	Number of organizations that participate in joint activities with the DDRA program Number of internships offered to current DDRA fellows before graduation Number of DDRA graduates who secure employment that utilizes their foreign language and area studies skills within 8 years of receiving their award	Once at 18 months and annually thereafter for all 3 indicators	DDRA Program Files DDRA Program Files DDRA Program Files	0 0 0	2 2 2	4 4 4	6 6 6

Guidelines for Applicant Institutions

There are two parts to this application. The first part contains information and forms for the institution of higher education. The second part contains instructions and forms for the student applicants.

Although the DDRA program funds student research, the legal applicant is the institution, and if a grant is awarded, the institution is the legal grantee. Students are not able to apply for this funding independently. In order to apply for this program, it is necessary for the student and the institution to coordinate their activities and keep each other informed.

Applications must be submitted electronically via the U.S. Department of Education’s (US/ED) G5 e-Application system. This system may be accessed at www.g5.gov. Both the student and the institution must complete their portions of the application correctly and submit via G5 e-Application. Students and Project Directors should read through the following guidelines and the information in this application package carefully, especially the Federal Register notice, and follow the instructions in order to submit a timely and complete application to US/ED.

The institution must appoint a Project Director. The Project Director is the individual at the institution who will actually submit the application to US/ED, and who will administer the grant and disburse funds, should any students at the university receive funding. This individual is usually someone in the office of the Dean of Graduate Studies or Student Affairs. It is not recommended that a student’s advisor serve as the Project Director. There can be only one Project Director at an institution, and that person administers the grant and serves as the point of contact for all of that institution’s fellows, regardless of research topic or discipline.

Responsibilities of the Institution's Project Director

The Project Director at the applying institution of higher education is responsible for:

1. Registering as the Project Director for his/her university in the G5 e-Application system. In order to obtain a password and login information, he/she must first send his/her contact information to [email protected] by the date specified in the Federal Register notice. If he/she fails to do this, he/she may not be able to access G5 e-Application and will not be able to transmit his/her institution’s application package.

2. Completing Item #22:

1. Screen individual student applications in accordance with the institution's own technical and academic criteria and the program's eligibility requirements;

2. Indicate institutional endorsement of each student application by checking the box adjacent to each student’s name;

3. Indicate, for each student, whether Human Subjects Research Clearance (IRB) will be required by checking “Yes” or “No”. Be sure to include the required narrative for each project involving human subjects as indicated in question #3 on the ED Supplemental Information for SF 424 form.

3. Transmitting in a single submission all recommended individual Doctoral Dissertation Research Abroad student applications. One each of the following forms should be included for each student applicant: Application for Federal Assistance (SF 424), the ED Supplemental Information for SF 424, the Assurances -- Non-Construction Programs (ED Form 424B) and the Certification Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements to the U.S./ED in accordance with the guidelines published in the Federal Register for new awards and contained in the transmittal instructions.

4. Announcing the preliminary results of the competition to individual applicants (i.e., candidate status, alternate status, non-selection). An executed copy of the Grant Award Notification between the US/ED and the institution of higher education listing fellowship holders and award benefits will constitute the official announcement of the award. We estimate the announcements will be made in September 2014.

5. Administering the grant and disbursing funds.

Instructions for Assembly, Duplication and Transmission

A complete institutional application to the DDRA Program is the sum of all completed student applications, plus the--

• Application for Federal Assistance (SF 424), the ED Supplement to the 424,

• Assurances -- Non-Construction Programs (SF 424B);

• Certification Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters;

• Drug-Free Workplace Requirements; and

• Disclosure of Lobbying Activities (if applicable).

Institutional Project Directors must submit the application to the US/ED via G5 e-Application , in accordance with the guidelines published in the Federal Register. Failure to meet the deadline published in the Federal Register will mean rejection of the application without consideration. There is no appeal of this requirement.

Supplemental Instructions for the Application for Federal Assistance (SF 424)

The Federal forms that accompany this electronic submission MUST be filled out on paper and faxed to US/ED. Within three business days of the closing date, please print and complete the forms listed below, sign them, and fax them to US/ED’s Application Control Center at (202) 245-6272.

The instructions for the items given below are to be used in conjunction with the general instructions contained in this application packet.

Item 1. Select Application.

Item 2. Select New.

Items 3 – 5a. Enter N/A.

Item 5b. Enter 84.022A

Item 6 Enter date received by state (if appropriate). Otherwise list date of submission.

Item 7 Enter N/A

Item 8. A. Enter the legal name of the institution of higher education.

B. Enter the tax identification number as assigned by the Internal Revenue Service.

C. Provide the institution’s Data Universal Numbering System (D-U-N-S) number. You can obtain your D-U-N-S number at no charge by calling 1-866-705-5711 or by completing a D-U-N-S Number Request Form. The form can be obtained via the Internet at the following URL: http://www.dnb.com

D. Enter the address of the institution of higher education.

5. Enter the organizational unit that will undertake the funding activity

6. Enter the name of the Project Director. The Project Director should be the institution of higher education's representative who will be responsible for the daily administration of the program while the researcher is overseas. Enter the title, organizational affiliation, telephone and fax numbers and e-mail address of the Project Director.

Item 9. Select H – Public/State Controlled IHE or O – Private IHE.

Item 10. Enter US Department of Education.

Item 11. Enter 84.022A, Fulbright-Hays Doctoral Dissertation Research Abroad Program.

Item 12. Enter ED-GRANTS-XXXX, Fulbright-Hays Doctoral Dissertation Research Abroad Program.

Item 13. Enter N/A.

Item 14. Enter N/A.

Item 15. Enter Fulbright-Hays Doctoral Dissertation Research Abroad Program.

Item 16. A. Enter the congressional district for the applicant institution; B. Enter N/A.

Item 17. A. Enter 10/1/2014.

B. Enter 03/31/2016.

Item 18. Enter the total amount requested (the sum of all the student applicants’ requests).

Item 19. Check C. Program is not covered by E.O. 12372.

Item 20. Self-explanatory.

Item 21. Self-explanatory – to be completed by institution’s Authorized Representative.

Item 22. This item will populate automatically when student applicants submit their applications in G5 e-Application. To view a student’s application, click on that student’s name.

Frequently Asked Questions for Project Directors

Q1. Who is the Project Director?

A1. The Project Director (PD) is the individual at the institution who will actually submit the application to the U.S. Department of Education (US/ED). This individual will administer the grant and disburse funds, should any students at the university receive the DDRA fellowship. This individual is usually someone in the office of the Dean of Graduate Studies or Student Affairs. It is not recommended that a student’s advisor serve as the Project Director. There can be only one Project Director at an institution to serve as the point of contact for all of that institution’s fellows, regardless of research topic or discipline.

Q2. How does a new Project Director register in the G5 e-Application system?

A2. The registration process for the Project Director involves three (3) steps. First, check the enclosed list of previously registered Project Directors to see if it includes one’s institution. If there is no listing, or the listed information needs to be changed, please request access to the DDRA Project Director screens from the US/ED program officer at [email protected]. Second, request access to the G5 e-Application system by submitting the Project Director’s name, institution, and email address to the program officer at [email protected] by the date specified in the published Notice Inviting Applications. Third, register in the G5 e-Application system at www.G5.gov once the US/ED program officer informs the Project Director that access has been granted. Current PDs do not need to register again. If you have forgotten your G5 log in information, please use the link on the website at www.G5.gov.

Q3. How many sections are there to the application, and who completes which section?

A3. There are two major sections to the G5 e-application. The first section contains information and forms for the IHE. The second section contains instructions and forms for the student applicants. Upon completion of the individual component of the application, the student submits all portions of the application (narrative, curriculum vitae, individual budget, notifications to his/her references, transcripts, etc.) to the Project Director. The Project Director is responsible for reviewing all individual student applications from his/her institution and submitting them in a single student section, along with the required institutional components, to the US/ED. Only the Project Director can submit an application to US/ED.

Q4. How does the Project Director review and approve the student applications for submission to US/ED?

A4. The Project Director is able to review only applications that have been submitted to him/her by individual student applicants enrolled at his/her institution. The Project Director should consult “Item 22” on Application for Federal Assistance (SF 424) to see which students have submitted applications. To review an individual application, the Project Director should click on the student’s name. This will link the Project Director to that individual’s application. After the review of all individual applications for accuracy and eligibility has been completed, the Project Director indicates his/her approval of each application by ensuring that the acceptance box next to each name is checked. Only Project Director-approved applications are included in the institutional submission to US/ED.

Q5. How are the student’s Graduate and Language Reference Forms submitted?

A5: The student applicant will submit, via the G5 e-Application system, the referees’ names and email addresses. The referees will then receive the emails, which are automatically generated from the G5 e-Application system, with directions for completing and returning the reference forms. The emails will contain links to the forms and Personal Identify Numbers (PINs) for the referees. The referees must click on the links and provide the PINs in order to be linked to the student’s reference forms. Once the forms are completed, the referees click the submit buttons. After the referees hit the submit buttons, the forms have been submitted to the Project Director. Both the student and the Project Director can monitor the submission of, but cannot review, the reference forms. Students and Project Directors can monitor the submission of the reference forms by reviewing the “form status”. The status will state “complete” once the referees have completed and submitted their references. All referee forms must be submitted before the Project Director submits the institutional application to US/ED. We suggest that the Project Director set internal deadlines for the submission of references and remind students to inform their referees of this deadline.

Q6. How does the student applicant upload their transcripts?

A6. Student applicants submit all transcripts electronically, through the G5 e-application. Students scan all transcripts and upload in the application as a single document. Transcripts obtained electronically must have all security features disabled. If the security features are not disabled, US/ED will not have access to review the document and it will not be included in the review.

Q7. Should transcripts be the “official” transcript or are unofficial transcripts allowed?

A7. It is recommended that official transcripts are submitted whenever possible. Unofficial transcripts should contain the student’s name, University ID number, and institution on the document.

Q8. Should student applicants include their undergraduate transcripts?

A8. Yes, undergraduate transcripts should be included if they help to demonstrate the applicant’s language and area studies academic background.

Q9. Can the Project Director schedule his/her own institutional deadline to meet the closing date published in the Federal Register?

A9. Yes. The Project Director should set an institutional deadline for students and referees so there is time to review the individual application material, solve technical problems, and submit a complete institutional application before the official program deadline as specified in the Federal Register.

Q10. If a Project Director has access to the DDRA Program screens, does the Project Director also have access to the Faculty Research Abroad (FRA) Program and other IFLE program screens?

A10. No. Each International Foreign Language Education (IFLE) program is separate and distinct in the G5 e-Application. The Project Director must register for each program in accordance with the instructions outlined in the Federal Register. If a Project Director is considering submitting an application for other programs, IFLE strongly suggests that potential Project Directors registers in the e-Application system as soon as possible.

Q11. What signatures are required for the G5 e-Application?

A11. The Project Director is responsible for submitting all documents electronically, including the Application for Federal Assistance (SF 424), and all necessary assurances and certifications. Within three days after submitting the electronic application, the Project Director MUST obtain the institution’s Authorizing Representative’s signature on the SF 424 and fax it to the Application Control Center. The application’s identifier number (P022A1400XX) must be noted in the upper right hand corner of the faxed signature page of the SF 424. US/ED may request original signatures on other forms at a later date.

Q12. What happens after a Project Director submits the G5 e-Application?

A12. After the Project Director submits the application, the entire application (both the student and institutional sections) is sent electronically to US/ED. The Project Director will receive a confirmation email. This message will include the application’s identifier number (P022A1400XX). The Project Director knows that the submission is successfully transmitted once the Project Director receives the email confirmation.

Q13. When does the Project Director officially submit the e-Application?

A13. The Project Director must submit the e-Application BEFORE 4:30:00 pm Washington, DC time on the published closing date. The Project Director should first ensure that 1) all institutional and individual student applications including graduate and foreign language references are completed and included in the application; 3) each individual student application has been approved by the checked box next to the applicant’s name on “Item 22” in the Application for Federal Assistance (SF 424).

Q14. When is the Project Director notified about the status of the student applications?

A14. The review process for DDRA Program applications is lengthy and multi-faceted, so announcement times may vary. Institutional status will be announced not later than September 30, 2014. It is the responsibility of the institution to inform students of their status. US/ED does not inform students directly.

Q15. What is the next step if an institution is awarded a DDRA grant?

A15. If an institution receives a DDRA grant, the Project Director will receive a handbook with instructions on how to administer the grant. Technical assistance is also provided in a webinar which will be held on the date announced in the award letter. The handbook and webinar are intended for both Project Director and fellows.

Q16. Who is responsible for submitting the Human Subjects Clearance (IRB) narrative?

A16. The Project Director is responsible for collecting all IRB narratives from students who may need IRB approval for their research project. All student narratives must be combined into one document and uploaded in the ED Supplemental Form to the SF 424. The narrative questions that must be answered are found in the directions for the ED Supplemental Form to the SF 424.

Q17. Whom should the Project Director contact in the event of technical problems with G5 e-application (e.g., problems accessing a form)?

A17. Technical difficulties and inquiries regarding the G5 e-Application system must be directed to the G5 e-Application Help Desk at 1-888-336-8930 (TTY: 1-866-697-2696, local 202-401-8363). Assistance is available Monday-Friday from 8:00 a.m. to 6:00 p.m. Washington, DC time.

Q18. If the Project Director has a question specific to the DDRA program (e.g., eligibility requirements) whom should he/she contact?

A18. Inquiries about the DDRA Fellowship Program should be directed to the US/ED DDRA program officer, at [email protected].

Institutional DDRA Project Directors

Please check with the listed contact BEFORE completing your application as Project Directors may have changed.

University	First Name	Last Name	Email
American University	Catherine	Kirby	[email protected]
Arizona State University	Janet	Burke	[email protected]
Arizona State University	Tamara	Deuser	[email protected]
Auburn University	George	Crandell	[email protected]
Ball State University	James	Coffin	[email protected]
Boston University	W Jeffrey	Hughes	[email protected]
Brandeis University	Brooke	Harrison	[email protected]
Brandeis University	Gregory	Freeze	[email protected]
Brigham Young University	Gary	Hooper	[email protected]
Brown University	John	Tyler	[email protected]
California Institute of Integral Studies	Karen	Villanueva	[email protected]
Case Western Reserve University	Denise	Douglas	[email protected]
Catholic University	John	Convey	[email protected]
City University of New York	Matthew	Schoengood	[email protected]
Clark University	Nancy	Budwig	[email protected]
Clemson University	Bruce	Rafert	[email protected]
College of William and Mary	Cynthia	Corbett	[email protected]
Colorado State University	Marilyn	Morrissey	[email protected]
Columbia University	Kerry	Gluckmann	[email protected]
Cornell University	Gil	Levine	[email protected]
Duke University	Nancy	Robbins	[email protected]
Emory University	Cathryn	Johnson	[email protected]
Florida International University	Arie	Spirgel	[email protected]
Florida State University	Anne Marie	West	[email protected]
George Mason University	Deirdre	Moloney	[email protected]
George Mason University	Kathryn	Agoston	[email protected]
George Washington University	Geri	Rypkema	[email protected]
Georgetown University	Maria	Snyder	[email protected]
Georgia State University	Amanda	Roshan-Rawaan	[email protected]
Graduate Theological Union	Maureen	Maloney	[email protected]
Harvard University	Cynthia	Verba	[email protected]
Howard University	Constance	Ellison	[email protected]
Indiana University	Denise	Gardiner	[email protected]
Johns Hopkins University	Michael	Alexander	[email protected]
Kent State University	Sarah	Hull	[email protected]
Lehigh University	Sheri	Bushner	[email protected]
Louisiana State University	Harald	Leder	[email protected]
Massachusetts Institute of Technology	Kimberly	Benard	[email protected]
Michigan State University	Roger	Bresnahan	[email protected]
New School University	Patty	Bachorz	[email protected]
New York University	Kathleen	Talvacchia	[email protected]
North Carolina State University	Matt	Ronning	[email protected]
Northeastern University	Lawrence	Barnett	[email protected]
Northeastern University	Maureen	Kelleher	[email protected]
Northwestern University	Stephen	Hill	[email protected]
Ohio State University	Joanna	Kukielka-Blaser	[email protected]
Ohio University	Kelli	Cyrus	[email protected]
Old Dominion University Research Foundation	Betsy	Foushee	[email protected]
Pennsylvania State University	Barbara	Struble	[email protected]
Portland State University	Karen	Popp	[email protected]
Princeton Theological Seminary	James	Armstrong	[email protected]
Princeton University	David	Redman	[email protected]
Purdue University	Mohan	Dutta	[email protected]
Rensselaer Polytechnic Institute	Mecaila	Smith	[email protected]
Rice University	Arnaud	Chevallier	[email protected]
Rice University	Robert	Meyer	[email protected]
Rutgers University	Harvey	Waterman	[email protected]
San Diego State University	Dena	Plemmons	[email protected]
Southern Illinois University	Prudence	Rice	[email protected]
Southern Methodist University	Alicia	Brossette	[email protected]
Stanford University	John	Pearson	[email protected]
SUNY Albany	James	Pasquill	[email protected]
SUNY Binghamton	Lisa	Gilroy	[email protected]
SUNY Buffalo	Mark	Ashwill	[email protected]
SUNY Stony Brook	William	Arens	[email protected]
SUNY Syracuse	Scott	Shannon	[email protected]
Syracuse University	Stuart	Taub	[email protected]
Temple University	Richard	Englert	[email protected]
Texas Christian University	Don	Coerver	[email protected]
Texas Tech University	Jane	Bell	[email protected]
Tufts University	Paul	Murphy	[email protected]
Tulane University	Molly	Travis	[email protected]
University Nevada, Reno	Marsha	Read	[email protected]
University of Arizona	Georgia	Ehlers	[email protected]
University of Arkansas	Rosemary	Ruff	[email protected]
University of California, Berkeley	Solomon	Lefler	[email protected]
University of California, Davis	Deborah	McCook	[email protected]
University of California, Irvine	Sharon	Metzger	[email protected]
University of California, Los Angeles	Carlos	Grijalva	[email protected]
University of California, Riverside	Joseph	Childers	[email protected]
University of California, San Diego	Zoe	Ziliak Michel	[email protected]
University of California, San Francisco	Wendy	Winkler	[email protected]
University of California, Santa Barbara	Gale	Morrison	[email protected]
University of California, Santa Cruz	Suzanne	Ziegler	[email protected]
University of Chicago	Brooke	Noonan	[email protected]
University of Cincinnati	Kurt	Olausen	[email protected]
University of Colorado, Boulder	Stefan	Reiss	[email protected]
University of Colorado, Denver	Brian	Meara	[email protected]
University of Connecticut	Elizabeth	Mahan	[email protected]
University of Delaware	Trudy	Riley	[email protected]
University of Denver	Lynn	Backstrom Funk	[email protected]
University of Florida	Brian	Prindle	[email protected]
University of Georgia	Julie	Coffield	[email protected]
University of Hawaii	Kenneth	Tokuno	[email protected]
University of Illinois	Sharee	Robinson	[email protected]
University of Illinois at Chicago	Marie	Khan	[email protected]
University of Iowa	John	Keller	[email protected]
University of Kansas	Charles	Bankart	[email protected]
University of Kentucky	Patricia	Whitlow	[email protected]
University of Louisville	Patricia	Condon	[email protected]
University of Maryland	Antoinette	Lawson	[email protected]
University of Massachusetts, Amherst	Jennifer	Donais	[email protected]
University of Memphis	Peggy	Vanco	[email protected]
University of Miami	Koren	Bedeau	[email protected]
University of Michigan	Kenneth	Kollman	[email protected]
University of Minnesota	Kevin	Mckoskey	[email protected]
University of Missouri	Suzanne	Ortega	[email protected]
University of New Mexico	gary	Harrison	[email protected]
University of North Carolina, Chapel Hill	Niklaus	Steiner	[email protected]
University of North Dakota	Barry	Milavetz	[email protected]
University of Notre Dame	Richard	Hilliard	[email protected]
University of Oklahoma	Janis	Paul	[email protected]
University of Oregon	Kathleen	Poole	[email protected]
University of Pennsylvania	Judith	Tjiattas	[email protected]
University of Pennsylvania	Tracey	Turner	[email protected]
University of Pittsburgh	Lawrence	Feick	[email protected]
University of San Francisco	Dan	McPherson	[email protected]
University of South Carolina	Richard	Etheredge	[email protected]
University of South Florida	Richard	Pollenz	[email protected]
University of Southern California	Kathleen	Speer	[email protected]
University of Tennessee	Kay	Reed	[email protected]
University of Texas, Austin	Mary Alice	Davila	[email protected]
University of Texas, Arlington	Jeremy	Forsberg	[email protected]
University of Virginia	Edward	Barnaby	[email protected]
University of Washington	Helene	Obradovich	[email protected]
University of Wisconsin	Erin	Crawley	[email protected]
University of Wisconsin, Milwaukee	Terence	Miller	[email protected]
Utah State University	Nick	Eastmond	[email protected]
Vanderbilt University	Donald	Brown	[email protected]
Virginia Commonwealth University	Susan	Robb	[email protected]
Virginia Polytechnic Institute	S.K.	DeDatta	[email protected]
Washington University	David	Browman	[email protected]
Wayne State University	Kelli	Dixon	[email protected]
Wesleyan University	Carolyn	Kaufman	[email protected]
Western Michigan University	Wil	Emmert	[email protected]
Yale University	Robert	Harper-Mangels	[email protected]

Technical Review Coversheet

I. NAME OF INDIVIDUAL APPLICANT	NAME OF APPLICANT INSTITUTION	WORLD AREA

Questions		Points Possible	Points Scored
Quality of Proposed Project
Proposed Project		60
	Sub Total	60
Qualifications of Applicant
1. Applicant		40
	Sub Total	40
General Comments
1. General Comments		0
	Sub Total	0
Priority Questions
Competitive Preference Priorities
Preference Priority 1. Geographic Region	Sub Total	3
2. Language	Sub Total	2
3. Field	Sub Total	5
Preference Priority	Sub Total	10
	Reader Total	110

DO NOT USE DECIMAL POINTS

Technical Review Form

Quality of Proposed Project - Quality of Proposed Project (60 points)

If total points are:			5	10	15
Outstanding			5	10	15
Very Good			4	8	12
Good			3	6	9
Average			2	4	6
Poor			1	2	3
Missing			0	0	0

Quality of Proposed Project - The Secretary reviews each application to determine the quality of the research project proposed by the applicant. The Secretary considers:

1. The statement of the major hypotheses to be tested or questions to be examined and the description and justification of the research methods to be used. (15 points)

General comments:

Reader's Score:

2. The relationship of the research to the literature on the topic and to major theoretical issues in the field, and the project's originality and importance in terms of the concerns of the discipline. (10 points)

General Comments:

Reader's Score.

3. The preliminary research already completed in the United States and overseas or plans for such research prior to going overseas, and the kinds, quality and availability of data for the research in the host country or countries. (10 points)

General Comments:

Reader's Score:

4. The justification for overseas field research, and preparations to establish appropriate and sufficient research contacts and affiliations abroad. (10 points)

General Comments:

Reader's Score:

5. The applicant's plans to share the results of the research in progress and a copy of the dissertation with scholars and officials of the host country or countries. (5 points)

General Comments:

Reader's Score:

6. The guidance and supervision of the dissertation advisor or committee at all stages of the project, including guidance in developing the project, understanding research conditions abroad, and acquainting the applicant with research in the field. (10 points)

General Comments:

Readers Score:

Qualifications of the Applicant – (40 points)

RATING SCALE
If total points are:			5	10	15
Outstanding			5	10	15
Very Good			4	8	12
Good			3	6	9
Average			2	4	6
Poor			1	2	3
Missing			0	0	0

Qualifications of the Applicant - The Secretary reviews each application to determine the qualifications of the applicant. The Secretary considers:

1. The overall strength of the applicant's graduate academic record. (10 points)

General Comments:

Reader's Score.

2. The extent to which the applicant's academic record demonstrates a strength in area studies relevant to the proposed project. (10 points)

General Comments:

Reader's Score:

3. The applicant's proficiency in one or more of the languages (other than English and the applicant's native language) of the country or countries of research, and the specific measures to be taken to overcome any anticipated language barriers. (15 points)

General Comments:

Reader's Score:

4. The applicant's ability to conduct research in a foreign cultural context, as evidenced by the applicant's references or previous overseas experiences, or both. (5 points)

General Comments:

Reader's Score:

General Comments - General Comments

Please provide general comments.

Priority Questions

RATING SCALE
If total points are:		3	2	5
Meets the competitive priority		3	2	5
Does not meet the competitive priority		0	0	0

Competitive Preference Priority One – Geographic Region

We award an additional three (3) points to an application that meets this priority: A research project that focuses on one or more of the following geographic areas: sub-Saharan Africa, South Asia and Southeast Asia. Note: The score will be EITHER THREE (3) OR ZERO (0). Do not enter any other number.

General:

Reader's Score:

Competitive Preference Priority Two – Language

We award an additional two (2) points to an application if it meets this priority:

A research project that focuses on any of the seventy-eight (78) priority languages selected from the U.S. Department of Education's list of Less Commonly Taught Languages (LCTLs):Akan (Twi-Fante), Albanian, Amharic, Arabic (all dialects), Armenian, Azeri (Azerbaijani), Balochi, Bamanakan (Bamana, Bambara, Mandikan, Mandingo, Maninka, Dyula), Belarusian, Bengali (Bangla),Berber (all languages), Bosnian, Bulgarian, Burmese, Cebuano (Visayan), Chechen, Chinese (Cantonese),Chinese (Gan), Chinese (Mandarin), Chinese (Min), Chinese (Wu), Croatian, Dari, Dinka, Georgian, Gujarati, Hausa, Hebrew (Modern), Hindi, Igbo, Indonesian, Japanese, Javanese, Kannada, Kashmiri, Kazakh, Khmer(Cambodian), Kirghiz, Korean, Kurdish (Kurmanji), Kurdish (Sorani), Lao, Malay (Bahasa Melayu or Malaysian), Malayalam, Marathi, Mongolian, Nepali, Oromo, Panjabi, Pashto, Persian (Farsi), Polish, Portuguese (all varieties), Quechua, Romanian, Russian, Serbian, Sinhala (Sinhalese), Somali, Swahili, Tagalog, Tajik, Tamil, Telugu, Thai, Tibetan, Tigrigna, Turkish, Turkmen, Ukrainian, Urdu, Uyghur/Uigur, Uzbek, Vietnamese, Wolof, Xhosa, Yoruba, and Zulu. Note: The score will be EITHER TWO (2) OR ZERO (0). Do not enter any other number.

General:

Reader's Score:

Competitive Preference Priority Three – Field

We award an additional five (5) points to an application if it meets this priority: Research projects that are proposed by applicants using advanced language proficiency in one of the 78 LCTLs listed in competitive preference priority #1 in their research and are in the fields of economics, engineering, international development, global education, mathematics, political science, public health, science, or technology. Note: The score will be EITHER FIVE (5) OR ZERO (0). Do not enter any other number.

General:

Reader's Score:

Guidelines for Student Applicants

There are two parts to this application. The first section contains information and forms for the institution of higher education (IHE). The second section contains instructions and forms for the student applicants.

Although the DDRA program funds student research, the legal applicant is the institution, and if a grant is awarded, the institution is the legal grantee. Students are not able to apply for this funding independently. In order to apply for this program, it is necessary for the student and the institution to coordinate their activities and keep each other informed.

Applications must be submitted electronically via the US/ED’s G5 grant management system. This system may be accessed at www.G5.gov. Both the student and the institution must complete their portions of the application correctly and submit via G5. Students and Project Directors should read through the following guidelines and the information in this application package very carefully, especially the Federal Register notice, and follow the instructions in order to submit a timely and complete application to US/ED.

The institution must appoint a Project Director. The Project Director is the individual at the university who will actually submit the application to US/ED, and who will administer the grant and disburse funds, should any students at the university receive funding. This person is usually someone in the office of the Dean of Graduate Studies or Student Affairs. It is not recommended that a student’s advisor serve as the Project Director. There can be only one Project Director at an institution, and that person administers the grant and serves as the point of contact for all of that institution’s fellows, regardless of research topic or discipline.

A student should:

• Read the entire application package carefully.

• Contact his/her university’s Project Director as soon as possible, to inform him/her that he/she will be submitting an application, and to inquire about any internal deadlines.

• Register in the G5 system as a student, and construct his/her application.

• Be sure to initiate the e-mails to his/her references as early as possible, to avoid last minute delays. Remind his/her reference writer of the internal deadline set by the institutional project director.

• Submit his/her completed application via the G5 e-Application system well in advance of the Closing Date. (It is a good idea for a student to contact the Project Director and let him/her know when the student has submitted his/her application)

• Confer with the Project Director before the Closing Date to ensure that all portions of the application were submitted successfully, and no changes need to be made.

• Prepare the required narrative, if the project involves Human Subjects Research and/or requires IRB approval, and submit the narrative to the Project Director well in advance of the Closing Date. The instructions regarding Human Subjects Research are located in the Instructions for ED Supplemental Information for SF 424. The student must then submit their narrative to their Project Director for uploading into the application.

• Up-load a scanned copy of their transcript into G5 e-Application.

Program Objective

Section 102(b)(6) of the Mutual Education and Cultural Exchange Act of 1961 (Fulbright-Hays Act) has as its objective the promotion, improvement, and development of modern foreign languages and area studies throughout the educational structure of the United States. To help accomplish this objective the Doctoral Dissertation Research Abroad Program provides opportunities for scholars to conduct research overseas in the field of modern foreign languages and area studies.

For the purpose of these programs, area studies is defined as a program of comprehensive study of the aspects of a society or societies, including the study of their geography, history, culture, economy, politics, international relations, and languages.

Research overseas means research outside the United States and its territories. Research will not be funded in countries in which the United States has no diplomatic representation or which are specifically excluded in the Federal Register notice.

For a complete description of the program, consult the US Department of Education Regulations 34 Code of Federal Regulations Part 662.

Eligibility Requirements

To be eligible to receive a fellowship under the DDRA Program, a student must:

1. (a) Be a citizen of the United States; or

(b) Be a permanent resident of the United States*;

2. Be a graduate student in good standing at an eligible institution of higher education and who, when the fellowship period begins, has been admitted to candidacy in a doctoral degree program in modern foreign languages and area studies at that institution;

3. Plan a teaching career in the United States upon graduation, or who plan to apply language skills (in world areas vital to US national security) and knowledge of these countries in the fields of government, international development, and various professions; and

4. Possess adequate skills in the foreign language(s) necessary to carry out the dissertation research project.

Note: Students may not accept certain grants (IIE, Boren, IREX, Japan Foundation) in the same fiscal year that they receive a US/ED Fulbright-Hays grant. If a student accepts both a US/ED Fulbright-Hays grant and another grant, it may be necessary for the student to choose which grant to accept, or to negotiate a cost-sharing arrangement, so that funding is not duplicated. Student applicants who have received support for more than 6 months under the DDRA Program are not eligible to re-apply.

*Please note that for the Fiscal Year 2014 DDRA competition, we will only accept applications from students to conduct research in Russia who are U.S. citizens. Applications from students who are permanent U.S. residents for research in Russia will be found ineligible and will not be reviewed.

Instructions for Students - Fulbright-Hays Application Form

In order that each individual applicant is properly evaluated in accordance with the published procedures, eligibility requirements, and evaluation criteria, each individual scholar applying for the Fulbright-Hays fellowship must complete this electronic form.

Item 1-4: Self-explanatory

Item 5: Select the name of the institution through which you are applying. If your institution does not appear on this drop-down list, please contact your institution’s grants/sponsored research office to inquire about a project director. Only institutions whose project directors have registered in G5 e-Application appear on this list. Please ensure that you choose the right campus (i.e., University of Texas at Austin, University of Texas at Brownsville, etc.). A student planning to conduct dissertation research must apply to the DDRA Program through the university in which he/she or she is enrolled in a doctoral program.

Items 6-7: Self-explanatory

Item 8: Indicate all countries in which you plan to conduct research with Fulbright-Hays Doctoral Dissertation Research Abroad support. If successful, these are the only countries you will be approved to conduct research in.

Item 9: Indicate all foreign languages to be used in your research during the fellowship period and obtain a completed Fulbright-Hays Foreign Language Reference Form for each foreign language listed. If English or your native tongue is the language of research, you must list it here, but a Foreign Language Reference Form is not required. Though a reference form is not required, the G5 system mandates a form. For English only, please list yourself as the reference writer and submit the form. This will alleviate any technical problems with the form. Please see criteria 3 under Qualifications of the Applicant.

Item 10: Indicate the start and end dates for conducting your research under the fellowship. Activation of the award may be as early as October 15, 2014, provided: a US/ED Grant Award Notification has been executed; travel has been approved; the appropriate research clearances and research visas have been secured by the individual scholar; and, if requested, human subject research clearance has been obtained. All research and travel must be completed by March 31, 2016. Graduate students may receive fellowships for a period of 6 to 12 months for full time doctoral dissertation research abroad. Fellowships are not renewable.

Item 11: Indicate the date on which you were or will be advanced to candidacy for a doctoral degree. An applicant must be advanced to candidacy by the time his/her or her overseas research begins, but not necessarily at the time of application.

Note: Fellowships are from 6 to 12 consecutive months in the field. Fellows may not leave their research sites for the duration of the research period, except in cases of family or medical emergencies. Fellows have 18 months in which to schedule their research periods. Family events such as weddings or anniversaries, or academic events such as conferences or presentations, should be taken into account by the fellow when planning his or her research.

Item 12: Self-explanatory

Item 13: If resident alien, provide Alien Registration Number, country of birth, and previous citizenship. Please refer to the program's citizenship requirements in the program-specific regulations.

Item 14: Self-explanatory

Item 15: Note that doctoral candidates planning careers other than teaching are eligible to apply.

Item 16: Please list title of research project. Remember to take care when choosing the title. If successful, the review process is multi-layered.

Item 17: Provide an abstract of no more than 120 words describing your proposed research including a summary of the research to be conducted as well as institutional and individual affiliations. Remember to take care when writing the abstract. If successful, the review process is multi-layered.

Item 18: Self-explanatory

Item 19: Indicate previous relevant foreign travel, period of stay and purpose (e.g., participation in an overseas language program) and specify all previous travel to the proposed host countries listed in item 8.

Items 20- Indicate whether you are in default on any U.S. Department of Education Student Financial

21: Assistance loan, U.S. Department of Education grant or any other Federal loan.

Item 22: Indicate all previously held fellowships.

Item 23: Indicate current applications for other fellowships.

Item 24: Enter the name, address and telephone number of the physician or certified nurse practitioner, and the date of recent physical exam. This is to ensure that the applicant is physically capable of carrying out the proposed research project. Do not send a separate medical evaluation. Actual signatures may be requested at a later date.

Item 25a: List, starting with the airport closest to your address, all points of international travel related to your proposed project departure from and return to the United States (e.g., Philadelphia, PA - London, UK – Johannesburg, SA - London, UK - Philadelphia, PA). The itinerary should not exceed a 12-month period and must include all countries for which a maintenance allowance is requested. All international travel estimates should be based on commercial high season rates for jet economy travel on U.S. flag carriers and should also include baggage fees. If approved in advance, international travel by automobile, train, or ship may be authorized in certain cases. The cost of travel by surface carrier may not exceed the cost of jet economy travel via the most direct route for the itinerary listed in the Grant Award Notification. Travel by sea also must be on a U.S. flag carrier. You will not be authorized to travel on grant funds until you have secured the appropriate "research" visas, research permission, and, if necessary, the appropriate affiliation with a host country institution. (Note: please see Important Note Regarding Host Country Research Clearances). All travel paid for with grant funds must be in accordance with the Fly America Act (International Air Transportation Fair Competitive Practices Act of 1974, PL 93-624, PL 96-192). This means that travel must be on American carriers wherever available, regardless of cost. In cases of “code-share” tickets between an American and an overseas carrier, the name and flight number of the American carrier, rather than those of the overseas carrier, must be displayed on the airline tickets. Travel must be approved by the US/ED program officer before a fellow departs. No support for dependents' travel is provided.

Item 25b: Enter the maintenance stipend for all countries of research utilizing the information provided in the link to Fulbright-Hays Maintenance Allowances. Allowances from other than personal sources (e.g. fellowships) which duplicate benefits received under this program will be deducted from the fellowship. Adjustments will also be made in cases where other organizations assume all or part of a fellow's maintenance costs.

Item 25c: A dependent means any of the following individuals who will accompany you to your research site

and for whom you will be providing over 50 percent support during the entire overseas research period:

1. Spouse of program participant ; A student is considered married if the student was legally married in any domestic or foreign jurisdiction that recognizes the relationship as a valid marriage, regardless of where the couple resides. The Department has determined that any legal marriage that is recognized by the jurisdiction in which the marriage was celebrated will be recognized for DDRA program purposes without regard to whether the marriage is between persons of the same sex or opposite sex, and without regard to where the couple resides. It also applies to a student attending an institution located in a jurisdiction that recognizes same-sex marriage and in a jurisdiction (e.g., a state) that does not recognize same-sex marriage. Further, this determination applies only to marriages and does not apply to registered domestic partnerships, civil unions, or similar formal relationships recognized under state law. These definitions are found in United States v. Windsor, 570 U.S.

or

b. Children unmarried and under 21 years of age.

Note: Dependents must accompany the researcher for the entire research period in order to be

eligible for an allowance. Enter the dependents' allowance by referring to the Fulbright-Hays

Maintenance Allowances.

Item 25d: Compute and justify in detail your needs for this allowance that may include expenses such as books,

copying, hard drives, travel within host countries, affiliation fees, etc. This allowance does not cover any visa fees, passport expenses, including photographs, equipment costs (laptops, digital cameras, recorders, etc.), research or transcription assistants, language tutoring, tuition or fees that might be required by the American grantee institution, or medical expenses such as malaria pills or vaccinations.

Item 25e: The Department of Education will include sufficient funds to enable an institution to purchase basic

health and accident insurance for each student fellowship recipient only. The university may use its discretion whether to use a university-contracted carrier or a student-contracted carrier. Compute the amount requested utilizing group rates of university-contracted carriers for coverage overseas. The amount requested for insurance must be prorated to reflect only the student’s time in the field.

Item 25f: Fixed $100 administrative fee paid to institution.

Item 25g: This will be the sum of 25a-f.

Item 26-27: Self-explanatory

Item 28: The curriculum vita must be uploaded into the G5 e-Application system. It should address those

previously cited evaluation criteria focused on the qualifications of the individual applicant. You should list relevant course work dealing with your language and area studies specialization; indicate fellowships and honors received; describe your publications record and any other items which, in your opinion, give a panel of scholars a comprehensive view of your past achievements, ability to successfully complete the particular research described in this proposal, and overall promise as a teacher and/or research scholar

Item 29:

1. The application narrative must be uploaded as an attachment into the G5 e-Application system. Please note the page limitations specified in the Federal Register notice. You should develop your application narrative taking into account the evaluation criteria provided in the sample Technical Review Form. It is advised that the applicant review the Technical Review Form provided and write their narrative in a way that answers all questions thoroughly. Do not leave out answers for any questions. Please note that in addition to language and area studies scholars, non-specialists are included in the evaluation process and that host country officials will review your application and ultimately decide whether research permission is granted. You may also wish to consider the following factors when developing your narrative:

   1. Host country political sensitivities and interests

   2. Host country visa requirements (it is recommended that applicants review host country visa requirements before applying)

   3. Feasibility of research

   4. Safety and security concerns

   5. The use of English that can readily be understood by well-educated non-specialists.

Awards are not made to applicants planning to conduct research on topics that are determined to be politically sensitive or unfeasible by the U.S. Embassy or Fulbright Commission in the host country. It should also be noted that the U.S. Department of Education will not submit to the host country "dummy" proposals (i.e., proposals that do not accurately reflect the research purpose in the hope of avoiding difficulties with host country acceptance of the proposal).

When writing the narrative students should have a well-thought out hypothesis; use well-defined terms and variables. The proposed research should be based on solid reasoning and previous research. It should pose a specific research question with a predicted outcome and a reasonable scope given the time to completion.

2. The bibliography must be uploaded as an attachment into the G5 grant management system. Please note the page limitations specified in the Federal Register notice.

3. Host country supporting materials must be uploaded as an attachment into the G5 e-Application system. Host country supporting materials refers to letters of invitation, affiliation, etc. Though not required for the application, this information only serves to strengthen an application. All host country supporting materials must be combined into one document for uploading into the G5 e-Application system.

4. Transcripts must be uploaded as an attachment into the G5 e-Application system. All transcripts must be combined into one document for uploading into the G5 e-Application system.

5. Please note the following tips related to attaching images of transcripts to your application: Make a copy of the original file before continuing.

   1. Crop the image using any standard image editing tool and remove any unnecessary portions of the picture.

   2. Change the overall pixel dimensions to go smaller either by “Image Size,” “Resize,” or “Resample”. Try to make the image dimension closer to 640 x 480 pixel (approximately 4 x 7 image size). This will make the image smaller and easy for sharing.

   3. After sizing the image, be sure to do a Save As so you don’t overwrite your original file. Save the image as a JPEG or JPG file.

   4. When choosing the compression level, keep quality in the medium to high range. You may want to target a file size of 30 to 100 KB per image. Try not to exceed 100 KB per image.

   5. Once the images have been resized and saved as JPEG/JPG format, they will have a small size compared to the original files. Use these new images to create the final document in PDF format.

Instructions for Fulbright-Hays Foreign Language Reference Form

The language reference form, which is required for this program, should be completed by a specialist in the language. Student applicants must initiate an e-mail to their referring specialists via the G5 e-Application system. Upon receipt of this e-mail, the reference will be able to access the G5 e-Application system and complete the reference form. When the reference submits the form, it will automatically become part of the student’s application, so that it is submitted to US/ED when the Project Director transmits the entire application package. All completed reference forms must be submitted to the Project Director for transmittal to US/ED via G5 e-Application. Do not submit your references directly to US/ED, as they will not be accepted or included with your application. Please remind your reference writer to submit the form by the internal deadline set by your institutional Project Director. The G5 e-Application system will not accept submission from web/email accounts and servers not located in the United States.

A completed reference for each language listed in item 9 of the Fulbright-Hays Training Grants Application Form must be submitted.

Heritage Language Learners

For the purposes of the DDRA program, a Heritage Language Learner is a student who grew up using the language of research at home and/or received K-12 education in the language. It is the student’s responsibility to ensure their status (heritage language learner, native speaker, or non-native or heritage speaker) is clear in the application. We recommend that students list this information in their CV to clarify their status. During the review process, if the language learner status is not clear in the application, the reviewers will score as they feel appropriate based on the information provided.

Please be aware that native speakers are not eligible for points (please see Criteria 3 under “Qualifications of the Applicant”). Heritage speakers usually score between 7-8 points. The reasoning behind this scoring is that the DDRA program was originally intended to enhance the foreign language competence of individuals trained in American schools, and the criteria gives greater emphasis to having acquired a foreign language and would encourage non-native born United States citizens or resident aliens to acquire an additional foreign language.

Instructions for Fulbright-Hays Graduate Student Reference Form

One of the three personal references must be obtained from the student's dissertation advisor. Student applicants must initiate an e-mail to their references via the G5 e-Application . Upon receipt of this e-mail, the reference will be able to access the G5 e-Application system and complete the reference form. When the reference submits the form, it will automatically become part of the student’s application, so that it is submitted to US/ED when the Project Director transmits the entire application package. All completed reference forms must be submitted to the Project Director for transmittal to US/ED via the G5 e-Application . Do not submit your references directly to US/ED as they will not be accepted or included with your application. Please remind your reference writer to submit their form by the internal deadline set by your institutional Project Director. The G5 e-Application will not accept submission from web/email accounts and servers not located in the United States.

You must check with your institution to determine if your institution will be submitting all applications via G5, as required in the Federal Register, or if it has been granted a waiver from that requirement. All of the institution’s applications must be submitted in the same format.

Upon submittal via G5 e-Application , students’ applications will become available to their university’s Project Director for review and transmittal to the U.S. Department of Education. Only the Project Director is able to submit the application to the U.S. Department of Education. A completed student application should contain the items specified below:

• Fulbright-Hays DDRA Application Form

• Curriculum vita

• Application narrative

• Application bibliography

• One Fulbright-Hays Foreign Language Reference Form, for each language needed to conduct the research outlined, submitted by your referring specialist via G5 e-Application

• Three Fulbright-Hays Graduate Student Reference Forms submitted by your referring specialists via G5 e-Application

• Transcripts (Graduate transcripts are required. Undergraduate transcripts are recommended to demonstrate the student’s language and area studies experience.)

• Any letters of affiliation you wish to include. Note: Letters of Affiliation must be uploaded to G5 e-Application. Letters of affiliation may not be mailed.

Important Note Regarding Host Country Research Clearances

When Fulbright Commissions or other overseas organizations apply for host country clearance for a DDRA fellow’s project, US/ED expects that the organization will use the proposal submitted to USED by that fellow for the DDRA competition.  It is not acceptable to "transfer" clearances from a project submitted under one program's competition to a project submitted under another program's competition, in order to expedite clearance.  The project that we fund must be the one submitted to US/ED that was reviewed and scored by US/ED peer reviewers according to the DDRA program’s selection criteria, and has undergone US/ED review procedures.  This review process is the basis of US/ED funding decisions, which are approved by officials throughout the Department.  US/ED understands that the proposals that students submit for other programs may be "basically" the same, but we simply do not have the ability to verify this. The proposals for other programs often have different page limits, requirements and selection criteria, resulting in an application that is really quite different from what was submitted to US/ED.  US/ED can only be responsible for funding the projects submitted under the DDRA program. 

US/ED urges fellows to begin the clearance process as soon as possible, and to understand that they may have to be flexible with regard to when they begin their research.

Important Note Regarding Host Country Visa Requirements

It is the applicant’s responsibility to ensure that the research they propose can actually be carried out under the visa issued by the host country. Visa requirements change often and it is the applicant’s responsibility to ensure the research proposes meets the requirements/limitations of the visa. Students should review the host country visa requirements BEFORE submitting their application.

Frequently Asked Questions for Student Applicants

Q1. Can a student apply independently of his/her university?

A1. No. Eligible applicants are institutions of higher education in the U.S. The student’s application must be submitted to his/her university and transmitted to US/ED via G5 e-Application by the university’s Project Director.

Q2. How does a student find information about his/her Project Director?

A2: A student should check the list of Project Directors included in this application package. If a university has submitted applications for DDRA funding in any of the previous DDRA competitions, the name(s) of the Project Director(s) might be on the list. If an institution does not appear on the list, it may be necessary for that university’s administration to appoint a Project Director, and ensure that he/she registers in the G5 e-Application system. Do not assume that an institution listed in the drop down list in G5 e-Application has a registered Project Director for the DDRA program. Please check the “Registered Project Director” list provided in the application for this information.

Q3. What is the role of the student’s academic advisor?

A3. The student’s advisor will continue to serve as his/her mentor regarding the academic details of his/her research. Any changes to the student’s research plans as proposed in the application will require the advisor’s written approval. The advisor should not serve as the student’s Project Director. There can be only one current Project Director at an institution, and that person administers the grant and serves as the point of contact for all of that institution’s fellows, regardless of research topic or discipline.

Q4. What is the process for completing the G5 e-Application?

A4. There are two primary sections to G5 e-Application – the student’s individual section and the Project Director section. When the student submits his/her application via the G5 e-Application system, it is transmitted to his/her university’s Project Director for review and submission to US/ED. Student applicants are not able to transmit their applications directly to US/ED. The Project Director is responsible for reviewing each student’s individual application and submitting all student applications as a single form, including the required federal forms, to US/ED. Included in this submission are the graduate and language reference forms that were transmitted to the Project Director by the references. Only the Project Director can submit an application to US/ED.

Q5. When should a student submit his/her application?

A5. The Project Director determines the institutional deadline by which all sections of the application must be submitted. It is the responsibility of the student to ensure that the graduate and language references are submitted by references no later than the institutions’ deadline which is determined by the Project Director.

Q6. What is the difference between the institutional deadline and the official Federal Register notice Inviting Applications (NIA)?

A6. The Project Director has authority to determine an institutional deadline to ensure that he/she receives all of the components of the application before the official closing date in the Federal Register notice. The Project Director may not submit an e-Application to US/ED after the published transmittal deadline.

Q7. How will a student know that his/her Project Director has access to his/her application?

A7. After the student submits his/her application via the G5 e-Application system, he/she will receive an email notification noting that his/her application has been received by the Project Director at his/her university. If he/she does not receive this email, the student should immediately contact the Help Desk. The Project Director will be copied on the email notification.

Q8. How does a student know that the Project Director has submitted his/her application to US/ED?

A8. Only the Project Director will receive a notification email once the application has been successfully transmitted to US/ED. The student will not receive an email notification and must check with his/her institution’s Project Director to determine whether the institutional application has been successfully submitted.

Q9. Can transcripts be uploaded electronically, or must they still be submitted in paper format?

A9. Students must scan all transcripts and upload into the G5 e-Application. Only one upload is allowed, so all transcripts must be scanned and combined into one document. Transcripts obtained electronically must have all security features disabled. Failure to disable all security features may result in the inability of the panel reviewers to access the document as part of the official application process.

Q10. Should student applicants include their undergraduate transcripts?

A10. Yes, US/ED recommends that undergraduate transcripts are included with the student’s application to demonstrate the applicant’s language and area studies academic experience. Undergraduate transcripts should be combined with the graduate transcripts and uploaded into the G5 e-Application .

Q11. Should student applicants list their language and area studies course work in their CV?

A11. Yes. A list of language and area studies courses in the student’s CV helps the panel reviewers to rate and score your academic qualifications and to determine if the applicant meets the eligibility requirements.

Q12. May a student apply for support to go to more than one country?

A12. Yes. A student may propose research in multiple countries. Please be aware that a copy of all principal and alternate candidate applications will be sent to the Fulbright Commission or American Embassy in each host country to be reviewed for political sensitivity, feasibility, and budget.  Final award decisions for the project as a whole will be based on the project feasibility in each proposed country.

Q13. Even though the DDRA Program doesn’t fund proposals that focus on Western European topics, may a student go to Western Europe to consult or research human or material resources on a non-Western European topic not available in the U.S.?

A13. Yes.

Q14. Are U.S. citizens enrolled at foreign institutions eligible for the DDRA program?

A14. No. Only U.S. institutions of higher education are eligible to apply to the DDRA program.

Q15. How important is the page limit cited in the Federal Register notice?

A15. The page limit is extremely important. If the student’s application narrative exceeds the page limit, the application will be disqualified and will not be reviewed for funding. Please adhere strictly to all of the guidelines in the Federal Register notice.

Q16. Should students include endnotes, footnotes or a bibliography?

A16. Endnotes, footnotes or a bibliography will certainly strengthen an application. However, footnotes and endnotes will be included with the application narrative and bibliography and is subject to the page limit restrictions specified in the NIA.

Q17. What if a student proposes to use a much less commonly taught language and cannot find someone to evaluate him/her?

A17. The student should contact the US/ED program office by email at [email protected]. An application will be significantly less competitive if a language reference form is not included.

Q18. Should Letters of Affiliation from overseas host institutions or organizations be included in an application?

A18. Yes. Letters of Affiliation are helpful to the panel to review an application Students must upload the letters into the G5 e-Application system and submit them as “Host Country Supporting Materials”. Only one “Host Country Supporting Materials” document may be uploaded, so all letters must be scanned as one document. Letters or references sent in the mail will not be included with the student’s application.

Q19. Do the provisions of the “Fly America Act” apply to this program? Does it benefit a student’s application to request a lower amount, if he/she can find a cheaper non-U.S. carrier airfare?

A19 All travel must comply with the Fly America Act. International travel budget estimates should be based on jet economy high season rates on U.S. Flag carriers where available. Reviewers do not evaluate a student’s budget request as part of the application review process.

Q20. What if a student is planning to get married after he/she applies, or is expecting a baby? Is he/she eligible for a dependent’s allowance?

A20. Availability of funds and the date of the marriage or birth will determine whether an allowance can be awarded. Funds will not be available after September 30, 2014.

Q21. What signatures are required for G5 e-Application?

A22. No signatures are necessary for the student’s application at the time of application submittal. However, signatures from a student’s doctor/nurse practitioner and advisor may be requested at a later date.

Q23. Whom should the student contact in the event of technical problems with G5 e-Application (e.g., problems accessing the form)?

A23. If the student experiences any technical difficulties, he/she should contact the G5 e-Application Help Desk at 1-888-336-8930 (TTY: 1-855-333-2807, local 202-401-6238) Monday-Friday from 8:00 a.m. to 6:00 p.m. EST time.

Q24. If the student has a question specific to the DDRA program (e.g., eligibility requirements) whom should he/she contact?

A24. The student’s first point of contact is always the institutional Project Director. The Project Director may then contact the US/ED program office at [email protected], if further clarification is needed.

Q25. When will students be notified whether or not they have been selected?

A25. The review process for DDRA Program applications is lengthy and multi-faceted, so announcement times may vary. Please contact the Project Director for institutional notification deadlines.

Q26. When are fellowships activated?

A26. A fellowship may be activated after a Grant Award Notification (GAN) has been issued, host country visa and research requirements have been met; human subject research clearance, if required, has been given by the student’s institution and US/ED reviewer; and travel approval has been obtained by the Project Director from US/ED. The GAN will specify the performance and budget periods. All research must be completed during these periods. The performance and budget period for the FY 2014 fellows begins October 1, 2014.

Q27. If a student relocates after submitting his/her application, should he/she send US/ED address updates?

A27. No. The Project Director is the first point of contact for students. Students must provide any changes and update to application information to the Project Directors.

Q28. May the university accept the award on a student’s behalf if the student is overseas during the notification period?

A28. Yes. If the student has not received a fellowship that duplicates the DDRA award benefits, the university can accept an award on the student’s behalf. The student should leave a letter with the Project Director authorizing acceptance of the award on his/her behalf.

Q29. Must a fellow apply for his/her own visa and research clearance?

A29. Yes. Fellows are advised to contact the host country’s Fulbright Commissions and U.S. embassies for guidance on obtaining appropriate visas and clearances.

Q30. May a student request copies of his/her application’s panel reviewers’ comments?

A30. All panel reviewers’ comments will be sent to the institutional Project Director upon announcement of the awards. Students should contact their Project Director to request a copy.

Q31. If a student’s research project requires Institutional Review Board (IRB) approval what information needs to be provided in the DDRA application?

A31. Student applicants submit a completed Human Subjects Narrative. IRB approval is not needed at the time of application, however, a narrative must be submitted to the Project Director for uploading into the final application. The instructions for completing the narrative are in the ED Supplemental Form to the SF 424.

Q32. Am I eligible to apply for a DDRA fellowship if my language of research is English or my heritage language?

A32. Yes. Students whose language of research is English or their heritage language are eligible to apply for a DDRA fellowship. However, applicants using English or their heritage language should review the “Qualifications of the Applicant” question on the technical review form. Only applicants who are using languages other than English or a heritage language are eligible to receive points for this criterion. [Please see section on “Heritage Language Learners” regarding heritage language applicants.]

Q33. May I request funds for hotel, lodging or per diem expenses?

A33. No. The maintenance amount awarded is based on the cities/regions and the research period spent in the approved area and should cover the lodging and other living expenses of the fellow. Therefore, DDRA funds will not be awarded for hotel stays nor for per diem expenses during the same research period when a maintenance allowance is awarded.

Q34. May permanent residents of Russia apply to Russia as one of the research sites?

A34. For the Fiscal Year 2014 DDRA competition, we will only accept applications from students to conduct research in Russia who are U.S. citizens. Applications from students who are permanent U.S. residents for research in Russia will be found ineligible and will not be reviewed.

OMB No. 1840-XXXX Form Expires XXXX
US Department of Education
Fulbright-Hays Doctoral Dissertation Research Abroad Program
1.	Last Name, First, Middle
2.	Date of Birth	3.	Country of Birth	4.	Gender	 M
						 F
5.	Name of US Institution of Higher Education			6.	Major Academic Discipline
7.	Language and Area Studies Specialization - Check One Area Only
	 Africa • AF				 Near East • NE
	 Western Hemisphere • WH				 South Asia • SA
	 Central/Eastern Europe and Eurasia • CEE				 Southeast Asia • SEA
	 East Asia • EA
8.	Country(ies) of Research			9.	Language(s) of Research
10.	Dates of Proposed Research			11.	Tentative Date Advanced to Candidacy
12.	Current Address, Phone & E-Mail			13.	Citizenship
					 United States
					 Resident Alien
					Alien Registration No. _______________
14.	Veteran's Status		 Yes	15.	Career Goal	 Teaching
			 No			 Other
16.	Proposed Dissertation Title
17.	Dissertation Abstract (no more than 120 words)

OMB No. 1840-XXXX Form Expires 7/31/2014
18.	Name(s) of Accompanying Dependent(s)		Relationship		Age
19.	Previous Overseas Travel
20.	Grant Refunds Due	 Yes	21.	Default on Loans	 Yes
		 No			 No
22.	Previously Awarded Fellowships
	 Group Projects Abroad (GPA)			 Title VI FLAS
	 Jacob Javits			 State Dept. / IIE Fulbright
	 Other (please specify) ____________________
23.	Current Application for Other Fellowships
	 Group Projects Abroad (GPA)			 Social Science Research Council (SSRC)
	 Int'l Research and Exchanges Board (IREX)			 Title VI FLAS
	 Jacob Javits			 State Dept. / IIE Fulbright
	 NSEP / Academy for Educational Development			 Other (please specify) ____________________
24.	Certification
	List date of physical. Enter the name of the physician or certified nurse who can testify that the candidate named in this application is physically and psychologically able to carry out all phases of the project as described in this proposal.
	Name of Physician or Certified Nurse Practitioner			Address		Telephone No.
For Official US/ED Use Only - do not write in the section below

OMB No. 1840-XXXX Form Expires 7/31/2014
25.	Budget Request
a.	International Travel and Baggage				$
	Jet travel for the itinerary:
b.	Maintenance Allowance				$
	City and Country	No. of Months	Monthly Rate	Subtotal
c.	Dependent(s) Allowance				$
	1st Dependent	No. of Months	Monthly Rate	Subtotal
	Additional Dependents	No. of Months	Monthly Rate	Subtotal
d.	Project Allowance				$
e.	Health and Accident Insurance (for fellow only)				$
f.	Administrative Fee to US Applicant Institution				$100
g.	Total				$
26.	Student Certification
	I certify that all information provided on this form is correct to the best of my knowledge.
	Name of Applicant				Date
27.	Advisor Review
	Date of advisor’s review of application.
	Name of Dissertation Advisor				Date

OMB No. 1840-XXXX

Form Expires XXXX

28. Curriculum Vita

29. Project Description

(Application Narrative May Not Exceed the Page Limit as Described in the Federal Register.)

Bibliography

Host Country Supporting Materials

(Only one document may be uploaded. Please combined all materials into one document for uploading)

Unofficial Transcript(s)

(Only one document may be uploaded. Please combined all materials into one document for uploading)

OMB No. 1840-XXXX Form Expires XXXX

FULBRIGHT-HAYS FOREIGN LANGUAGE REFERENCE FORM

U.S. DEPARTMENT OF EDUCATION

WASHINGTON, DC 20006-8521

Name of Individual Applicant

Name of Institution

Countries of Research

Language

Proposed Project or Dissertation Title

To be completed by a college/university language teacher and sent to the contact person at the applicant's college or university. Under Section 552a(d) of the Privacy Act, the content of this form is subject to review by the applicant and others accompanying him or her, upon request.

Speaking and Listening (check one)

Unable to function in the spoken language

Able to satisfy basic survival needs and maintain very simple conversation on familiar topics

Able to satisfy routine social demands and limited work requirements

Able to participate effectively in most formal and informal conversations on practical and social topics and on professional topics in restricted contexts

Able to use the language fluently and accurately on all levels pertinent to professional needs

Use of the language is functionally equivalent to a well-educated native speaker

Reading (check one)

No practical ability to read the language

Sufficient comprehension to read very simple connected written material in a form equivalent to usual printing or typescript

Sufficient comprehension to read simple, authentic texts on subjects within a familiar context

Able to read within a normal range of speed and with almost complete comprehension a variety of authentic prose material on unfamiliar subjects, as well as technical material

Able to read fluently and accurately all styles and forms of the language pertinent to professional needs, including all materials in one's special field

Reading proficiency is functionally equivalent to a well-educated native speaker

Writing (check one)

No functional ability in writing

Sufficient control of the writing system to meet limited demands

Sufficient control of the writing system to meet most survival needs and limited social demands

Ability to write with some precision and in some detail about most common topics

Able to use the language effectively in most formal and informal written exchanges on practical, social, and professional topics

Writing proficiency is equal to that of a well-educated native speaker

Please indicate briefly how your evaluation was determined (e.g. two years of coursework, a test, etc.).

Name

Position or Title

University

Signature

Date

OMB No. 1840-XXXX

Forms Expire XXXX

Fulbright-Hays Graduate Student Reference Form

U.S. Department of Education

Washington, DC 20006-8521

Name of Individual Applicant

Name of Institution

Countries of Research

Language(s)

Proposed Project or Dissertation Title

To be completed by referee and sent to the contact person at the applicant's college or university. Under Section 552a(d) of the Privacy Act, the content of this form is subject to review by the applicant and others accompanying him or her, upon request. In completing this form, please keep in mind that the applicant for a Fulbright-Hays fellowship may be considered by host country citizens as representing his or her academic community and that his or her university, future U.S. scholars, and his or her country may be judged by the applicant's actions and statements. Consequently, personal suitability, as well as academic excellence, is an important criterion to be considered. 1. How long and in what capacity have you known the applicant? 2. Please indicate the applicant's ability and professional competence in comparison with other individuals whom you have known at similar stages in their careers:

Below Average (lowest 40%)

Average (mid 20%)

Above Average (next 15%)

Very Good (next 10%)

Out–standing (next 10%)

Excep–tional (highest 5%)

Inadequate opportunity to observe

A. General knowledge

B. Knowledge in chosen field

C. Motivation and seriousness of purpose

D. Ability to plan and carry out research

E. Ability to express thoughts in speech and writing

F. Ability to withstand stress

G. Self-reliance and independence

H. Ability to make sound judgments

I. Potential for future growth in chosen field

J. Ability to communicate with people

K. Impression to be made abroad

On an extra 8-1/2" X 11" sheet, please comment specifically on the feasibility of the applicant's project in terms of resources available abroad, ability of the applicant to carry out the project in the allotted time, linguistic preparation for the proposed plan, the candidate's ability to adapt to a different cultural environment, and any other factors which you believe may have a bearing on the candidate's successful experience overseas. Also indicate your opinion as to the merit or validity of the project itself.

Name

Position or Title

University

Signature

Date

Fulbright-Hays Maintenance Allowances
Fulbright-Hays training grants maintenance allowances are based on current cost-of-living data provided by the Department of State. Additional and more up-to-date information on costs of living obtained at the time individual applications are reviewed by diplomatic missions and binational commissions overseas may require modifications of these rates at a later date. The allowances of fellows jointly sponsored by US/ED and other organizations [e.g., SSRC, NSF] will be adjusted accordingly.
LOCALITY			MONTHLY STIPEND		FIRST DEPENDENT	ADD'L DEPENDENT(S)
ALBANIA
	Tirana		2601		1040	520
	Other		1206		482	241
ALGERIA
	Algiers		3348		1339	670
	Other		2295		918	459
ANDORRA
	Andorra		2988		1195	598
ANGOLA			4509		1804	902
ANGUILLA			2079		832	416
ANTIGUA AND BARBUDA
	Antigua and Barbuda		2538		1015	508
	Other		558		223	112
ARGENTINA
	Bariloche		2970		1188	594
	Buenos Aires		3078		1231	616
	Mendoza		2583		1033	517
	Other		2628		1051	526
ARMENIA			2160		864	432
AUSTRALIA
	Adelaide		3924		1570	785
	Brisbane		3384		1354	677
	Cairns		3015		1206	603
	Canberra		3492		1397	698
	Darwin Northern Territiories		3105		1242	621
	Fremantle		3510		1404	702
	Hobart		3681		1472	736
	Melbourne		4050		1620	810
	Perth		4329		1732	866
	Sydney		3438		1375	688
	Other		3015		1206	603
AUSTRIA
	Graz		3645		1458	729
	Linz		3438		1375	688
	Salzburg		3753		1501	751
	Vienna		3600		1440	720
	Other		3564		1426	713
AZERBAIJAN			3357		1343	671
	Baku		3357		1343	671
	Ganja		1746		698	349
	Other		1467		587	293
BAHAMAS, THE
	Andros Island		2124		850	425
	Eleuthera Island		2295		918	459
	Grand Bahama Island		2565		1026	513
	Nassau		3933		1573	787
	Other		2124		850	425
BAHRAIN			3564		1426	713
BANGLADESH
	Dhaka		2610		1044	522
	Other		1215		486	243
BARBADOS			3240		1296	648
BELARUS			3537		1415	707
BELGIUM
	Antwerp		3123		1249	625
	Brugge		2331		932	466
	Brussels		3276		1310	655
	Diegem		3276		1310	655
	Kleine Brogol		2052		821	410
	Liege		2277		911	455
	SHAPE/Chievres		2025		810	405
	Zaventem		3276		1310	655
	Other		1602		641	320
BELIZE
	Belize City		1881		752	376
	Belmopan		2106		842	421
	San Pedro		2196		878	439
	Other		1881		752	376
BENIN
	Cotonou		2295		918	459
	Other		1323		529	265
BERMUDA			4482		1793	896
BHUTAN			3528		1411	706
BOLIVIA
	Cochabamba		1206		482	241
	La Paz		1566		626	313
	Santa Cruz		1503		601	301
	Other		999		400	200
BOSNIA-HERZEGOVINA			1755		702	351
BOTSWANA
	Francistown		1980		792	396
	Gaborone		1998		799	400
	Kasane		2214		886	443
	Selebi Phikwe		1638		655	328
	Other		1323		529	265
BRAZIL
	Belem		2934		1174	587
	Belo Horizonte		2475		990	495
	Brasilia		3150		1260	630
	Campinas		1422		569	284
	Fortaleza		2151		860	430
	Foz do Iguacu		2052		821	410
	Goiania		2925		1170	585
	Manaus		2187		875	437
	Natal		2646		1058	529
	Porto Alegre		2358		943	472
	Recife, Pernambuco		2628		1051	526
	Rio de Janeiro		3969		1588	794
	Salvador da Bahia		2097		839	419
	Sao Jose dos Campos		1665		666	333
	Sao Paulo		3429		1372	686
	Other		2763		1105	553
BRUNEI
	Bandar Seri Begawan		2610		1044	522
	Other		1107		443	221
BULGARIA
	Bourgas		1188		475	238
	Plovdiv		2043		817	409
	Ruse		963		385	193
	Sofia		2439		976	488
	Varna		1395		558	279
	Other		1359		544	272
BURKINA
	Bobo Dioulasso		1314		526	263
	Ouagadougou		2340		936	468
	Other		1314		526	263
BURMA
	Naypyitaw		2034		814	407
	Rangoon		3123		1249	625
	Other		2871		1148	574
BURUNDI			1683		673	337
CAMBODIA
	Phnom Penh		2043		817	409
	Siem Riep		2178		871	436
	Sihanoukville		1341		536	268
	Other		765		306	153
CAMEROON
	Douala		2430		972	486
	Limbe		2079		832	416
	Yaounde		2673		1069	535
	Other		1431		572	286
CANADA
	Banff		4383		1753	877
	Calgary		3933		1573	787
	Dartmouth		2934		1174	587
	Edmonton		2907		1163	581
	Fredericton		2790		1116	558
	Gander, Newfoundland		1431		572	286
	Halifax		2934		1174	587
	Mississauga		1935		774	387
	Moncton		2493		997	499
	Montreal		3105		1242	621
	Northwest Territories		2061		824	412
	Ottawa		2700		1080	540
	Prince Edward Is.		2709		1084	542
	Quebec		4005		1602	801
	Richmond		2754		1102	551
	Saint John's		2655		1062	531
	Sidney		2844		1138	569
	Toronto		2952		1181	590
	Vancouver		2979		1192	596
	Victoria		2844		1138	569
	Winnipeg		2412		965	482
	Other		2574		1030	515
CAPE VERDE
	Boa Vista Island		1836		734	367
	Praia		2106		842	421
	Sal Island		2205		882	441
	Sao Tiago Island		1008		403	202
	Sao Vicente Island		1719		688	344
	Other		1125		450	225
CAYMAN ISLANDS			2637		1055	527
CENTRAL AFRICAN REPUBLIC			2268		907	454
CHAD
	Ndjamena		3465		1386	693
	Other		648		259	130
CHILE				2421	968	484
CHINA
	Beijing		3393		1357	679
	Changchun		1863		745	373
	Chengdu		2088		835	418
	Chongqing		1638		655	328
	Dalian		1809		724	362
	Fuzhou		2475		990	495
	Guangzhou		3402		1361	680
	Guilin		2412		965	482
	Hangzhou		2367		947	473
	Harbin		1854		742	371
	Jinan		1854		742	371
	Kunming		1908		763	382
	Lhasa		1647		659	329
	Lijiang		1296		518	259
	Nanjing		1953		781	391
	Nanning		2250		900	450
	Ningbo		2142		857	428
	Qingdao		2205		882	441
	Sanya		2412		965	482
	Shanghai		2970		1188	594
	Shantou		2043		817	409
	Shenyang		1602		641	320
	Shenzhen		3591		1436	718
	Suzhou		2358		943	472
	Tianjin		2187		875	437
	Urumqi		2025		810	405
	Wuhan		2358		943	472
	Xiamen		2439		976	488
	Xian		2223		889	445
	Zhuhai		2331		932	466
	Other		2358		943	472
COCOS (KEELING) ISLANDS			972		389	194
COLOMBIA
	Barranquilla		2016		806	403
	Bogota		3438		1375	688
	Buenaventura		1971		788	394
	Cali		2241		896	448
	Cartagena		3699		1480	740
	Medellin		2358		943	472
	San Andres		2250		900	450
	Santa Marta		2241		896	448
	Other		2250		900	450
COMOROS
	Moroni		3393		1357	679
	Other		1575		630	315
CONGO, REPUBLIC OF			3294		1318	659
COOK ISLANDS			3420		1368	684
COSTA RICA			2106		842	421
COTE D'IVOIRE
	Abidjan		3141		1256	628
	Yamoussoukro		1593		637	319
	Other		2106		842	421
CROATIA
	Cavtat		3996		1598	799
	Dubrovnik		3996		1598	799
	Spilt		2502		1001	500
	Zagreb		2592		1037	518
	Other		2592		1037	518
CUBA
	Guantanamo Bay		756		302	151
	Havana		1260		504	252
	Holguin		1278		511	256
	Mantanzas		1296		518	259
	Santiago		1323		529	265
	Trinidad		1251		500	250
	Other		1125		450	225
CYPRUS
	Akrotiri		3402		1361	680
	Limassol		3402		1361	680
	Nicosia		2808		1123	562
	Paphos		3429		1372	686
	Other		2286		914	457
CZECH REPUBLIC
	Brno		2502		1001	500
	Prague		3744		1498	749
	Other		1962		785	392
DEMOCRACTIC REPUBLIC OF THE CONGO
	Bukavu		2196		878	439
	Goma		1791		716	358
	Kinshasa		3654		1462	731
	Lubumbashi		2367		947	473
	Mbuji Mayi, Kasai		1638		655	328
	Other		1683		673	337
DENMARK
	Aalborg		3312		1325	662
	Copenhagen		3771		1508	754
	Odense		3465		1386	693
	Other		3375		1350	675
DJIBOUTI
	Djibouti City		3069		1228	614
	Other		1386		554	277
DOMINICA			1989		796	398
DOMINICAN REPUBLIC
	La Romana		2403		961	481
	Puerto Plata		1422		569	284
	Santo Domingo		2250		900	450
	Sosua		1422		569	284
	Other		1710		684	342
ECUADOR
	Cuenca		1701		680	340
	Guayaquil		2457		983	491
	Manta		1611		644	322
	Quito		2385		954	477
	Other		1701		680	340
EGYPT
	Alexandria		2070		828	414
	Aswan		1494		598	299
	Cairo		2403		961	481
	Hurghada		1251		500	250
	Luxor		2061		824	412
	Sharm el Sheikh		2043		817	409
	Other		1674		670	335
EL SALVADOR
	San Salvador		1989		796	398
	Other		891		356	178
EQUITORIAL GUINEA			3447		1379	689
ERITREA
	Asmara		1980		792	396
	Other		729		292	146
ESTONIA
	Tallinn		2160		864	432
	Other		2079		832	416
ETHIOPIA
	Addis Ababa		3600		1440	720
	Other		783		313	157
FALKLAND ISLANDS			1872		749	374
FAROE ISLANDS			3429		1372	686
FIJI
	Korolevu		1521		608	304
	Nadi		2754		1102	551
	Sigatoka		2331		932	466
	Suva		2052		821	410
	Other		2052		821	410
FINLAND
	Helsinki		3393		1357	679
	Other		2673		1069	535
FRANCE
	Bordeaux		3564		1426	713
	Cannes		5760		2304	1152
	Deauville		4779		1912	956
	Lyon		3537		1415	707
	Marseille		3879		1552	776
	Montpellier		3753		1501	751
	Nice		3744		1498	749
	Paris		4869		1948	974
	Strasbourg		3978		1591	796
	Toulouse		3762		1505	752
	Other		2826		1130	565
FRENCH GUIANA			2799		1120	560
FRENCH POLYNESIA			3789		1516	758
GABON
	Libreville		4302		1721	860
	Other		2853		1141	571
GAMBIA, THE
	Banjul		1980		792	396
	Other		603		241	121
GEORGIA
	Tbilisi		2682		1073	536
	Adjara Region		2286		914	457
	Gudauri		1863		745	373
	Other		1215		486	243
GERMANY
	Berlin		3249		1300	650
	Boeblingen		3060		1224	612
	Bonames		3645		1458	729
	Bonn		2610		1044	522
	Bremen		2871		1148	574
	Cologne		3258		1303	652
	Dresden		3051		1220	610
	Duesseldorf		2898		1159	580
	Echterdingen		3060		1224	612
	Erfurt		3051		1220	610
	Eschborn		3645		1458	729
	Esslingen		3060		1224	612
	Frankfurt am Main		3645		1458	729
	Garmisch-Partenkirchen		1989		796	398
	Hamburg		3114		1246	623
	Hannover		2655		1062	531
	Heidelberg		3051		1220	610
	Herongen		2898		1159	580
	Hoechst		3645		1458	729
	Kalkar		2898		1159	580
	Koenigswinter		2610		1044	522
	Kornwestheim		3060		1224	612
	Leipzig		2646		1058	529
	Ludwigsburg		3060		1224	612
	Mainz		2979		1192	596
	Moenchen-Gladbach		2898		1159	580
	Munich		3519		1408	704
	Nellingen		3060		1224	612
	Oberammergau		1989		796	398
	Offenbach		3645		1458	729
	Roedelheim		3645		1458	729
	Schwabach		3087		1235	617
	Sindelfingen		3060		1224	612
	Stuttgart		3060		1224	612
	Tuebingen		3060		1224	612
	Twisteden		2898		1159	580
	Wiesbaden		3078		1231	616
	Other		3051		1220	610
GHANA
	Accra		2979		1192	596
	Takoradi		1980		792	396
	Other		1287		515	257
GIBRALTAR			1449		580	290
GREECE
	Athens		3069		1228	614
	Iraklion (Crete)		2538		1015	508
	Other		2538		1015	508
GREENLAND
	Ilulissat		3681		1472	736
	Kangerlussuaq		3231		1292	646
	Nuuk		3942		1577	788
	Thule		2502		1001	500
	Other		2898		1159	580
GRENADA			2673		1069	535
GUADELOUPE
	Saint Martin (French Part)		1908		763	382
	Other		1413		565	283
GUATEMALA
	Guatemala City		2007		803	401
	Other		945		378	189
GUINEA
	Conakry		2394		958	479
	Other		945		378	189
GUINEA-BISSAU
	Bissau		2502		1001	500
	Other		792		317	158
GUYANA			1890		756	378
HAITI
	Cap Haitien		2349		940	470
	Jacmel		1467		587	293
	Montrouis		2151		860	430
	Petionville		2394		958	479
	Port-au-Prince		2394		958	479
	Other		1683		673	337
HOLY SEE			5337		2135	1067
HONDURAS
	Bay Islands		2277		911	455
	Le Ceiba		1611		644	322
	San Pedro Sula		2358		943	472
	Tegucigalpa		2376		950	475
	Tela		1665		666	333
	Other		1305		522	261
HONG KONG			4473		1789	895
HUNGARY
	Budapest		2277		911	455
	Papa		1197		479	239
	Other		1197		479	239
ICELAND
	Akureyri		2169		868	434
	Reykjavik		2772		1109	554
	Other		1953		781	391
INDIA
	Agra		1944		778	389
	Bangalore		2520		1008	504
	Calcutta		2520		1008	504
	Chennai		2520		1008	504
	Goa		1944		778	389
	Hyderabad		2520		1008	504
	Mumbai		2520		1008	504
	New Delhi		2520		1008	504
	Pune		2520		1008	504
	Trivandraum		1944		778	389
	Other		1944		778	389
INDONESIA
	Bali			3537	1415	707
	Banda Aceh		1323		529	265
	Bandung		1197		479	239
	Batam		1170		468	234
	Jakarta		3258		1303	652
	Jayapura		1503		601	301
	Medan		1314		526	263
	Surabaya		1836		734	367
	Timika, Irian Jaya		2898		1159	580
	Yogyakarta		1296		518	259
	Other		1314		526	263
IRAN				1395	558	279
IRAQ
	Baghdad		99		40	20
	Erbil		2484		994	497
IRELAND
	Cork		2916		1166	583
	Dublin		4068		1627	814
	Galway		3033		1213	607
	Other		2691		1076	538
ISRAEL
	Eilat		4545		1818	909
	En Boqeq		3438		1375	688
	Haifa		3411		1364	682
	Sedom		3438		1375	688
	Tel Aviv		4419		1768	884
	Tiberias		3762		1505	752
	Other		3762		1505	752
ITALY
	Bari		2817		1127	563
	Bologna		4293		1717	859
	Bolzano		2664		1066	533
	Capri		4050		1620	810
	Catania		2943		1177	589
	Como		5112		2045	1022
	Ferrara		2961		1184	592
	Florence		4365		1746	873
	Gaeta		2043		817	409
	Genoa		3717		1487	743
	La Spezia		2655		1062	531
	Milan		4833		1933	967
	Modena		2835		1134	567
	Naples		3060		1224	612
	Palermo		2889		1156	578
	Pisa		2457		983	491
	Pordenone-Aviano		1638		655	328
	Ravenna		2655		1062	531
	Reggio Emilia		2988		1195	598
	Rimini		3168		1267	634
	Rome		5337		2135	1067
	Siena		4050		1620	810
	Taormina		2943		1177	589
	Treviso		3141		1256	628
	Trieste		3483		1393	697
	Turin		4140		1656	828
	Venice		5508		2203	1102
	Verona		2916		1166	583
	Vicenza		1746		698	349
	Other		2358		943	472
JAMAICA			2349		940	470
JAPAN
	Akashi		3402		1361	680
	Akita		2367		947	473
	Amagasaki		3402		1361	680
	Aomori		2277		911	455
	Asahikawa		2151		860	430
	Ashiya		3537		1415	707
	Awashima		5598		2239	1120
	Beppu		3240		1296	648
	Chitose		2043		817	409
	Fukui		1800		720	360
	Fukuoka		3555		1422	711
	Fukuyama		1881		752	376
	Gifu		3258		1303	652
	Hamamatsu		2691		1076	538
	Hiroshima		2682		1073	536
	Itazuke		3555		1422	711
	Izumisano		3177		1271	635
	Kagoshima		2781		1112	556
	Kanazawa		2205		882	441
	Kitakyushu		3177		1271	635
	Kochi		2331		932	466
	Komaki		2718		1087	544
	Kumamoto		3339		1336	668
	Kurashiki		4356		1742	871
	Kure		2619		1048	524
	Kushiro		1890		756	378
	Kyoto		4149		1660	830
	Matsue		1845		738	369
	Matsuyama		2691		1076	538
	Miyazaki City		4347		1739	869
	Morioka		2214		886	443
	Nagasaki		3942		1577	788
	Nagoya		3510		1404	702
	Nara		2313		925	463
	Narita		3105		1242	621
	Niigata		2007		803	401
	Nishinomiya		3537		1415	707
	Obihiro		2358		943	472
	Oita		2475		990	495
	Okayama		3078		1231	616
	Okinawa Prefecture		3627		1451	725
	Osaka-Kobe		3402		1361	680
	Otsu		2844		1138	569
	Oyama		1998		799	400
	Sapporo		2493		997	499
	Sasebo		1818		727	364
	Sendai		3087		1235	617
	Shiga		2844		1138	569
	Takamatsu		2232		893	446
	Takayama		2862		1145	572
	Tokushima		2205		882	441
	Tokyo City		4050		1620	810
	Tokyo-To		2889		1156	578
	Tottori		2376		950	475
	Toyama		2709		1084	542
	Toyonaka		3141		1256	628
	Tsu			2745	1098	549
	Wakayama		2862		1145	572
	Yamato		2466		986	493
	Yokohama		2817		1127	563
	Yokota		1773		709	355
	Yufuin		2952		1181	590
	Other		2745		1098	549
JERUSALEM			4482		1793	896
JORDAN
	Amman		3348		1339	670
	Aqaba		2259		904	452
	Dead Sea/Jordan Valley		2916		1166	583
	Petra		2637		1055	527
	Other		2259		904	452
KAZAKHSTAN
	Aktau		2754		1102	551
	Almaty		2943		1177	589
	Astana		3285		1314	657
	Other		2124		850	425
KENYA
	Lamu		3384		1354	677
	Malindi		3222		1289	644
	Mara Area Region		2745		1098	549
	Mombasa		2439		976	488
	Mt. Kenya Area		3051		1220	610
	Nairobi		3690		1476	738
	Nanyuki		522		209	104
	Watamu		2898		1159	580
	Other		1746		698	349
KIRIBATI
	Christmas Island		1260		504	252
	Tawara		1467		587	293
	Other		1215		486	243
KOREA
	Busan		3231		1292	646
	Changwon		1836		734	367
	Cheju		3006		1202	601
	Chinju		1485		594	297
	Chongju		1197		479	239
	Chonju		2151		860	430
	Chung Ju		1395		558	279
	Incheon		2403		961	481
	Kimhae		1296		518	259
	kumi		1764		706	353
	Kwangju		1944		778	389
	Kyongju		2223		889	445
	Masan		1323		529	265
	Pohang		1944		778	389
	Pyongtaek		1368		547	274
	Seoul		3150		1260	630
	Sokcho		1944		778	389
	Taegu		1845		738	369
	Taejon		1863		745	373
	Uijongbu		1215		486	243
	Ulsan		2736		1094	547
	Other		1215		486	243
KOSOVO
	Pristina		1746		698	349
	Other		918		367	184
KUWAIT				4194	1678	839
KYRGYZSTAN
	Bishkek		2799		1120	560
	Issyk-Kaul Region		1728		691	346
	Other		1152		461	230
LAOS
	Luang Prabang		2457		983	491
	Vientiane		1908		763	382
	Other		1719		688	344
LATVIA				2322	929	464
LEBANON			1773		709	355
LESOTHO
	Maseru		1854		742	371
	Other		1746		698	349
LIBERIA
	Monrovia		2655		1062	531
	Other		1044		418	209
LIBYA
	Benghazi		1764		706	353
	Misurata		1764		706	353
	Sirte		1764		706	353
	Tripoli		4032		1613	806
	Other		1440		576	288
LIECHTENSTEIN			3870		1548	774
LITHUANIA
	Palanga		2601		1040	520
	Vilnius		2502		1001	500
	Other		1980		792	396
LUXEMBOURG			4293		1717	859
MACAU				3969	1588	794
MACEDONIA			2286		914	457
MADAGASCAR
	Antananarivo		2133		853	427
	Nosy Be		1917		767	383
	Other		1503		601	301
MALAWI
	Blantyre		2187		875	437
	Lilongwe		2187		875	437
	Mangochi		1854		742	371
	Salima		2466		986	493
	Other		1854		742	371
MALAYSIA
	Kota Kinabalu, Sabah		1791		716	358
	Kuala Lumpur		2151		860	430
	Kuantan		1620		648	324
	Langkawi		2619		1048	524
	Melaka		1413		565	283
	Penang		1701		680	340
	Other		1791		716	358
MALDIVES			3942		1577	788
MALI
	Bamako		2115		846	423
	Other		1179		472	236
MALTA				2304	922	461
MARSHALL ISLANDS
	Kwajalein Atoll		1584		634	317
	Likiep Atoll		1017		407	203
	Majuro		1935		774	387
	Other		747		299	149
MARTINIQUE			3276		1310	655
MAURITANIA
	Kaedi		657		263	131
	Nouadhibou		1179		472	236
	Nouakchott		1944		778	389
	Other		792		317	158
MAURITIUS			1917		767	383
MEXICO
	Acapulco		2358		943	472
	Cabo San Lucas		3429		1372	686
	Campeche		1116		446	223
	Cancun		2646		1058	529
	Chihuahua		1710		684	342
	Ciudad Juarez		1269		508	254
	Ciudad Victoria		1359		544	272
	Colima		1035		414	207
	Cozumel		2070		828	414
	Cuernavaca		1899		760	380
	Culiacan		1143		457	229
	Ensenada		1890		756	378
	Guadalajara		2160		864	432
	Hermosillo		1566		626	313
	Huatulco		1935		774	387
	Ixtapa Zihuatanejo		1683		673	337
	La Paz		1701		680	340
	Manzanillo		1404		562	281
	Matamoros		1359		544	272
	Mazatlan		1674		670	335
	Merida		1584		634	317
	Mexicali		1998		799	400
	Mexico City		2700		1080	540
	Monterrey		2313		925	463
	Morelia		1548		619	310
	Nogales		1737		695	347
	Nuevo Laredo		1440		576	288
	Playa del Carmel, Quintana Roo		1701		680	340
	Puebla		1782		713	356
	Puerto Penasco		1845		738	369
	Puerto Vallarta		2340		936	468
	Queretaro		1548		619	310
	San Carlos		1458		583	292
	San Miguel de Allende		1611		644	322
	Tapachula		1359		544	272
	Tijuana		1701		680	340
	Valle del Bravo		3033		1213	607
	Veracruz		1719		688	344
	Zacatecas		1773		709	355
	Other		1503		601	301
MICRONESIA, FED. STATES OF
	Chuuk		1710		684	342
	Kosrae		1800		720	360
	Pohnpei		1593		637	319
	Yap			1872	749	374
	Other		1710		684	342
MOLDOVA			2106		842	421
MONACO			5625		2250	1125
MONGOLIA
	Ulaanbaatar		2493		997	499
	Other		1647		659	329
MONTENEGRO			2907		1163	581
MOROCCO
	Agadir		2106		842	421
	Casablanca		2862		1145	572
	Fes			3087	1235	617
	Marrakech		2862		1145	572
	Rabat		2358		943	472
	Tangier		2502		1001	500
	Taroudant		2259		904	452
	Other		2052		821	410
MOZAMBIQUE			1980		792	396
	Maputo		2304		922	461
	Pemba		1980		792	396
	Other		1980		792	396
NAMIBIA
	Etosha		1692		677	338
	Swakopmund		2214		886	443
	Walvis Bay		1845		738	369
	Windhoek		2061		824	412
	Other		1620		648	324
NAURU				2241	896	448
NEPAL
	Kathmandu		1917		767	383
	Pokhara		1611		644	322
	Other		918		367	184
NETHERLANDS
	Amsterdam		3969		1588	794
	Coevorden		2898		1159	580
	Eindhoven		3393		1357	679
	Hague, The		3294		1318	659
	Lisse		3168		1267	634
	Maastricht		3942		1577	788
	Noordwijk		3141		1256	628
	Papendrecht		3384		1354	677
	Rotterdam		3384		1354	677
	Schiphol		3402		1361	680
	Utrecht		2979		1192	596
	Ypenburg		3294		1318	659
	Other		3195		1278	639
NETHERLANDS ANTILLES
	Aruba		3123		1249	625
	Bonaire		2034		814	407
	Curacao		2745		1098	549
	Saba		2691		1076	538
	Sint Maarten		2709		1084	542
	Other		2034		814	407
NEW CALEDONIA			2601		1040	520
NEW ZEALAND
	Auckland		3159		1264	632
	Christchurch		2781		1112	556
	Queenstown		2412		965	482
	Rotarua		2376		950	475
	Wellington		3042		1217	608
	Other		2304		922	461
NICARAGUA
	Corn Island
	Managua		2142		857	428
	San Juan del Sur
	Other		1377		551	275
NIGER
	Niamey		1872		749	374
	Other		1404		562	281
NIGERIA
	Abuja		4572		1829	914
	Bauchi		2691		1076	538
	Calabar		2079		832	416
	Enugu		2214		886	443
	Ibadan		1422		569	284
	Jos			2205	882	441
	Kaduna		2277		911	455
	Kano		2997		1199	599
	Lagos		3447		1379	689
	Maiduguri		1674		670	335
	Sokoto		1521		608	304
	Warri		2115		846	423
	Yenagoa		2034		814	407
	Other		1674		670	335
NIUE				1323	529	265
NORWAY
	Oslo		3699		1480	740
	Stavanger		3537		1415	707
	Other		3699		1480	740
OMAN
	Muscat		3348		1339	670
	Salah		2736		1094	547
	Other		2736		1094	547
PAKISTAN
	Faisalabad		1611		644	322
	Islamabad		990		396	198
	Karachi		2790		1116	558
	Lahore		3087		1235	617
	Peshawar		1809		724	362
	Quetta		1953		781	391
	Other		1953		781	391
PALAU				2583	1033	517
PANAMA
	Colon		2286		914	457
	David, Chiriqui		1755		702	351
	Panama City		2286		914	457
	Other		1278		511	256
PAPUA NEW GUINEA
	Port Moresby		5463		2185	1093
	Other		3519		1408	704
PARAGUAY
	Asuncion		2304		922	461
	Ciudad del Este		1710		684	342
	Pegro Juan		1233		493	247
	Other		828		331	166
PERU
	Cusco		2997		1199	599
	Lima		3051		1220	610
	Paracas		2466		986	493
	Other		1773		709	355
PHILIPPINES
	Cebu		1638		655	328
	Davao City		1368		547	274
	Manila		2133		853	427
	Other		1692		677	338
POLAND
	Gdansk		2655		1062	531
	Katowice		2790		1116	558
	Krakow		2655		1062	531
	Poznan		2466		986	493
	Warsaw		2448		979	490
	Wroclaw		2322		929	464
	Zakopane		2079		832	416
	Other		1908		763	382
PORTUGAL
	Cascais		2124		850	425
	Estoril		2124		850	425
	Faial Island		1827		731	365
	Lisbon		2466		986	493
	Madeira Islands		1809		724	362
	Oeiras		2124		850	425
	Oporto		2007		803	401
	Ponta Delgada		2322		929	464
	Sao Miguel Island		2322		929	464
	Other		1737		695	347
QATAR				3069	1228	614
REUNION			1989		796	398
ROMANIA
	Bucharest		2718		1087	544
	Constanta		1593		637	319
	Other		1710		684	342
RUSSIA
	Moscow		3762		1505	752
	St. Petersburg		4374		1750	875
	Vladivostok		3015		1206	603
	Yuzhno-Sakhalinsk		3330		1332	666
	Other		2358		943	472
RWANDA
	Akagera		2358		943	472
	Gisenyi		1503		601	301
	Kigali		2448		979	490
	Ruhengeri		1647		659	329
	Other		1503		601	301
SAINT HELENA			621		248	124
SAINT KITTS AND NEVIS			2754		1102	551
SAINT VINCENT AND THE			2214		886	443
	GRENADINES
SAMOA				2700	1080	540
SAN MARINO			2277		911	455
SAO TOME AND PRINCIPE
	Principe		2745		1098	549
	Sao Tome		2439		976	488
SAUDI ARABIA
	Dhahran Area		3177		1271	635
	Jeddah		4077		1631	815
	Medina		2016		806	403
	Riyadh		4365		1746	873
	Taif			1890	756	378
	Other		4077		1631	815
SENEGAL
	Dakar		2844		1138	569
	Mbour		1881		752	376
	Other		1485		594	297
SERBIA
	Belgrade		3204		1282	641
	Other		1359		544	272
SEYCHELLES			4023		1609	805
SIERRA LEONE
	Freetown		1755		702	351
	Other		855		342	171
SINGAPORE			4338		1735	868
SLOVAK REPUBLIC
	Bratislava		3078		1231	616
	Zilina		1710		684	342
	Other		2025		810	405
SLOVENIA
	Portoroz		2637		1055	527
	Other		2763		1105	553
SOLOMON ISLANDS			2754		1102	551
SOMALIA
	Mogadishu		1872		749	374
	Other		1521		608	304
SOUTH AFRICA
	Bloemfontein		2034		814	407
	Cape Town		3861		1544	772
	Durban		2277		911	455
	Johannesburg		2736		1094	547
	Pretoria		2385		954	477
	Sun City		2862		1145	572
	Other		2205		882	441
SOUTH SUDAN			2448		979	490
SPAIN
	Almeria		2844		1138	569
	Balearic Islands		3267		1307	653
	Barcelona		3780		1512	756
	Bilbao		2457		983	491
	Fuengirola		2538		1015	508
	La Coruna		2484		994	497
	Las Palmas de Gran Canaria		2952		1181	590
	Madrid		3744		1498	749
	Malaga		2556		1022	511
	Marbella		2556		1022	511
	Oviedo		2196		878	439
	San Sebastian		2358		943	472
	Santa Cruz de Tenerife		2259		904	452
	Santander		2673		1069	535
	Santiago de Compostela		2790		1116	558
	Seville		2601		1040	520
	Valencia		2376		950	475
	Vigo		2403		961	481
	Zaragoza		3411		1364	682
	Other		2583		1033	517
SRI LANKA
	Ahungalla		1512		605	302
	Bentota		1314		526	263
	Chilaw		1359		544	272
	Colombo		2970		1188	594
	Galle		1944		778	389
	Kandy		2214		886	443
	Trincomalee		2079		832	416
	Other		1368		547	274
ST LUCIA			3240		1296	648
SUDAN
	Khartoum		3987		1595	797
	Other		3465		1386	693
SURINAME			1683		673	337
SWAZILAND
	Mbabane		2151		860	430
	Other		963		385	193
SWEDEN			4068		1627	814
SWITZERLAND
	Basel		3942		1577	788
	Bern		4176		1670	835
	Davos		4230		1692	846
	Geneva		4482		1793	896
	Klosters		4248		1699	850
	Lugano		4014		1606	803
	Montreux		3816		1526	763
	Zurich		4185		1674	837
	Other		3636		1454	727
SYRIA				3096	1238	619
TAIWAN
	Kaohsiung		1764		706	353
	Taichung		1647		659	329
	Taipei		2610		1044	522
	Other		1611		644	322
TAJIKISTAN
	Dushanbe		2925		1170	585
	Khorog		2304		922	461
	Kolub		1395		558	279
	Other		1395		558	279
TANZANIA
	Dar es Salaam		2457		983	491
	Zanzibar		2457		983	491
	Other		1683		673	337
THAILAND
	Bangkok		2241		896	448
	Chiang Mai		1908		763	382
	Chiang Rai		1170		468	234
	Hat Yai		1170		468	234
	Hua Hin		1998		799	400
	Khao Lak		2529		1012	506
	Krabi		2529		1012	506
	Nong Khai		954		382	191
	Pattaya City		1737		695	347
	Phuket		2529		1012	506
	Samui Island		2088		835	418
	Other		954		382	191
TIMOR-LESTE
	Dili			1890	756	378
	Other		801		320	160
TOGO
	Lama Kara		801		320	160
	Lome		2439		976	488
	Other		585		234	117
TOKELAU ISLANDS			342		137	68
TONGA				2466	986	493
TRINIDAD AND TOBAGO
	Port of Spain		3141		1256	628
	Tobago		3717		1487	743
	Other		3141		1256	628
TUNISIA
	Carthage		1845		738	369
	Gammarth		1845		738	369
	Lamarsa		1845		738	369
	Tunis		1845		738	369
	Other		1251		500	250
TURKEY
	Adana-Incirlik		2385		954	477
	Ankara		2871		1148	574
	Antalya		2547		1019	509
	Aydin		2376		950	475
	Bursa		2340		936	468
	Elmadag		2871		1148	574
	Istanbul		3870		1548	774
	Izmir-Cigli		2340		936	468
	Manzarali		2871		1148	574
	Nevsehir		2097		839	419
	Yamanlar		2340		936	468
	Other		1818		727	364
TURKMENISTAN
	Ashgabat		2322		929	464
	Other		1485		594	297
TURKS AND CAICOS ISLANDS			2619		1048	524
TUVALU				1746	698	349
UGANDA
	Entebbe		2277		911	455
	Fort Portal		1206		482	241
	Gulu		972		389	194
	Jinja		2169		868	434
	Kampala		2835		1134	567
	Other		954		382	191
UKRAINE
	Kharkiv		2223		889	445
	Kyiv			3366	1346	673
	Other		2133		853	427
UNITED ARAB EMIRATES
	Abu Dhabi		4734		1894	947
	Dubai		4131		1652	826
	Other		4734		1894	947
UNITED KINGDOM
	Belfast		3348		1339	670
	Birmingham		2619		1048	524
	Bristol		3195		1278	639
	Cardiff, Wales		2826		1130	565
	Caversham		3330		1332	666
	Cheltenham		2799		1120	560
	Crawley		4491		1796	898
	Edinburgh		3123		1249	625
	Gatwick		3276		1310	655
	Glasgow		2790		1116	558
	Harrogate		2079		832	416
	High Wycombe		2736		1094	547
	Horley		3276		1310	655
	Liverpool		2538		1015	508
	London		4491		1796	898
	Loudwater		2700		1080	540
	Manchester		2952		1181	590
	Menwith Hill		2079		832	416
	Oxford		2511		1004	502
	Portsmouth		2295		918	459
	Reading		3330		1332	666
	Other		2295		918	459
URUGUAY
	Colonia		2385		954	477
	Montevideo		2268		907	454
	Punta del Este		3285		1314	657
	Other		2268		907	454
UZBEKISTAN			1485		594	297
	Tashkent		2511		1004	502
	Other		1278		511	256
VANUATU
	Port Vila		3276		1310	655
	Santos		2430		972	486
	Tanna Island		3204		1282	641
	Other		297		119	59
VENEZUELA
	Barquisimeto		3492		1397	698
	Caracas		4194		1678	839
	Maracaibo		3618		1447	724
	Porlamar		3600		1440	720
	Puerto La Cruz		3150		1260	630
	Puerto Ordaz		3573		1429	715
	Punto Fijo		3267		1307	653
	Valencia		3420		1368	684
	Other		2637		1055	527
VIETNAM
	Dalat		2196		878	439
	Danang		1674		670	335
	Hanoi		2502		1001	500
	Ho Chi Minh City		2754		1102	551
	Other		1863		745	373
VIRGIN ISLANDS, BRITISH			2403		961	481
WALLIS AND FUTUNA			1233		493	247
YEMEN
	Aden		1998		799	400
	Sanaa		4095		1638	819
	Other		1557		623	311
ZAMBIA
	Livingstone		3051		1220	610
	Lusaka		2565		1026	513
	Other		1575		630	315
ZIMBABWE
	Bulawayo		1908		763	382
	Harare		3006		1202	601
	Victoria Falls		3699		1480	740
	Other		1593		637	319
OTHER FOREIGN LOCALITIES			495		198	99

Fulbright-Hays Doctoral Dissertation Research Abroad Program FY 2014 Application Checklist

A complete institutional application to the Doctoral Dissertation Research Abroad Program is the sum of all completed student applications, plus the Application for Federal Assistance (SF 424), the ED Supplement to the 424, the Assurances -- Non-Construction Programs (SF 424B); Certification Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; and Disclosure of Lobbying Activities (if applicable). Failure to meet the deadline published in the Federal Register notice will mean rejection of the application without consideration. There is no appeal of this requirement.

G5 Hours of Operation in Eastern Time
Sun.	Mon.	Tues.	Wed.	Thur.	Fri.	Sat.
Unavailable from 08:00 PM - 11:59 PM	Unavailable from 12:00 AM - 05:59 AM	Available 24 hours	Unavailable from 09:00 PM - 11:59 PM	Unavailable from 12:00 AM - 05:59 AM	Available 24 hours	Available 24 hours

Use This Checklist While Preparing Your Application. All items are required.

Institution/Project Director Checklist

S F 424 Application for Federal Assistance

I tem 22, which will automatically populate with a list of all students from your university who have submitted applications, their disciplines, countries of research, and amounts requested. Please note that Project Directors must indicate for each student application whether or not Human Subjects Research Clearance (IRB) is required.

E D Supplemental information for the SF 424

A ssurances for Non-Construction Programs

C ertifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters

S F-LLL Disclosure of Lobbying Activities, if applicable

Project Directors must submit the application by 4:30:00 p.m. Washington, DC time, on the date published in the Federal Register. When Project Directors submit the application via the G5 website, they will receive an automatic email notification when the U.S. Department of Education receives the application.

Student Checklist

F ully completed Fulbright-Hays Doctoral Dissertation Research Abroad application form

C urriculum Vitae

A narrative – submitted via G5 e-Application (Check Federal Register for page limitations)

A bibliography – submitted via G5 e-Application (Check Federal Register for page limitations)

E lectronic Graduate Student References – initiate the email to your references

E lectronic Language Reference for each language of research

U nofficial Transcripts—Graduate and Undergraduate--submitted electronically (recommended to help demonstrate the applicant’s language and area studies academic training)

Submit your application to your institution’s Project Director via G5 e-Application well in advance of the Federal Register deadline (contact your Project Director for information about institutional deadlines). When students submit the application via the G5 website, they will receive an automatic email notification when the university’s Project Director receives the application.

1 Each time period for the first measure is 6 months.

2 While the measure calls for a percentage, applicants should provide whole numbers for baseline and targets so that ED can calculate program-wide percentages.

3 A “Yes” response denotes that positive contact was made at least once within that year.

6