SSN Justification

DEFENSE LOGISTICS AGENCY
HEADQUARTERS
8725 JOHN J. KINGMAN ROAD
FORT BELVOIR, VIRGINIA 22060-6221

MEMORANDUM FOR RECORD
SUBJECT: Social Security Number (SSN) Justification for Physical Access Control Systems
(PACS)

BLUF: Department of Defense (DOD) Instruction 1000.30, “Reduction of Social
Security Number (SSN) Use within DOD” requires the system’s senior official (flag officer or
SES equivalent) to sign a memorandum justifying the continued use of SSNs in a DOD system.
This memorandum serves to justify the need for PACS to collect SSNs.
BACKGROUND: The aforementioned DTM lists “acceptable” uses for SSNs. The
acceptable use for PACS is as follows:
“Law Enforcement, National Security, and Credentialing. Almost every law
enforcement application available to Federal, State, and local law enforcement and other criminal
justice agencies report and track individuals, and makes application information available to other
agencies, through the use of the SSN. This includes, but is not limited to, checks of the National
Crime Information Center; State criminal histories; and Federal Bureau of Investigation records
checks.”

Systems contain information on DOD civilian and military personnel, National Guard,
contractors, authorized dependents, and any other individuals requiring regular access to the
DLA Aviation, DLA Land and Maritime, and DLA Distribution (San Joaquin and Susquehanna)
facilities. Information is maintained by DLA Security and Emergency Services personnel to
control access into buildings and facilities, to verify security clearance status of individuals
requiring entry into restricted access areas, to account for building occupants, to effect efficient
evacuation during simulated and actual threat conditions, to relay threat situations and conditions
to DOD law enforcement officials for investigative or evaluative purposes, and to notify
emergency contact points of situations affecting a member of the workforce.
The Privacy Act System of Records Notice for PACS is S500.50, “Facility Access
Records (May 15, 2009, 74 FR 22896). The site-specific PACS Privacy Impact Assessments
are posted at: http://www.dla.mil/InformationOperation/Pages/PIA.aspx. My signature below
constitutes approval and justification for use and storage of the SSN in PACS.

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My point of contact is Mr. Leonard Requa, DLA Information Operations, IT
Compliance Management & IT Operation Support Services, at (703) 767-4975, DSN
427-4975, or [email protected].

CUTLER.KATHY.D.
1229501662

Digitally signed by CUTLER.KATHY.D.1229501662
DN: c=US, o=U.S. Government, ou=DoD, ou=PKI,
ou=DLA, cn=CUTLER.KATHY.D.1229501662
Date: 2013.12.16 11:16:45 -05'00'

KATHY CUTLER
Director, DLA Information Operations
Chief Information Officer
cc:
Chief, FOIA & Privacy Officer