Notice of Requirements and Procedures for Grant Payment Request Submission

Forms and Documents

Document Name	Status
Form OST F 2770.3 Notice of New Requirements and Procedures for Grant Payment Request Submission Form and Instruction	Modified
DOT_eInvoicing_Supporting_Statement_4-14-14.docx Supporting Statement A	2014-04-14
NIST - SP800-63V1_0_2.pdf Supplementary Document	2012-02-02
m04-04.pdf Supplementary Document	2012-02-02
iSupplier POI Form DRAFT 0.3 12-7-11.pdf Supplementary Document	2012-02-02
Guidance-FINAL-2009-002-e-Authentication and Access Control.pdf Supplementary Document	2012-02-02

IC Document Collections

IC ID	Document Title	Status
200991	Notice of New Requirements and Procedures for Grant Payment Request Submission Form and Instruction	Modified

ICR Details

OMB Control No: 2105-0564	ICR Reference No: 201403-2105-001
Status: Historical Active	Previous ICR Reference No: 201201-2105-001
Agency/Subagency: DOT/OST	Agency Tracking No:
Title: Notice of Requirements and Procedures for Grant Payment Request Submission
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/02/2014
	Date Received in OIRA: 04/16/2014
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2017	36 Months From Approved	08/31/2014
Responses	1,000	0	11,000
Time Burden (Hours)	2,000	0	22,000
Cost Burden (Dollars)	10,000	0	110,000

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Abstract: The overriding concept driving the request of this information from the public is the security of our financial system, Delphi, based upon the COTS Oracle Federal Financials applications. The Delphi eInvoicing module will enable the electronic submission of payment requests from Grantees and Suppliers. The primary guidance causing this collection is OMB M-04-04, E-Authentication Guidance for Federal Agencies, 12/16/03. Specific direction comes from NIST Special Publication 800-63-1, 12/08/08, and DOT CIO Guidance 2009-0002, e-Authentication and Access Control 05/04/09. The implementation of Delphi eInvoicing supports the DOT Strategic Goal of Organizational Excellence. By allowing Suppliers and Grantees to enter payment requests, the Department can achieve workload efficiencies, provide better service and better control over budget execution, a better approval workflow, and allow better adherence to payment due dates. For the end-user, they will have a more robust and efficient interaction with the Department, by uploading their invoices directly to our system, having visibility to available funds, request approvals, and payment information.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 79058	12/27/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 14568	03/14/2014
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Notice of New Requirements and Procedures for Grant Payment Request Submission	OST F 2770.3, OST F 2770.4	Delphi eInvoicing User Account Application ,   Delphi eInvoicing Waiver Request Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,000	11,000	0	0	-10,000	0
Annual Time Burden (Hours)	2,000	22,000	0	0	-20,000	0
Annual Cost Burden (Dollars)	10,000	110,000	0	0	-100,000	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Since the Delphi eInvoicing system was implemented in 2012, there have been approximately 4,700 users registered DOT-wide. Now that the initial implementation is complete, there will be a decline in the number of new users that need to register to use the system. Of the 4,700 users registered in 2012 and 2013, only 1,100 were registered in 2013. Therefore, we anticipate that DOT will register approximately 1,000 new users annually going forward or 3,000 users total during the 3-year OMB forms approval period being requested.

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Annual Cost to Federal Government: $2,490

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/16/2014

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