Notice of Requirements and Procedures for Grant Payment Request Submission

Forms and Documents

Document Name	Status
Form OST F 2770.4 Notice of New Requirements and Procedures for Grant Payment Request Submission Form and Instruction	Modified
DOT_eInvoicing_Supporting_Statement_5-12-2016.docx Supporting Statement A	2016-05-12
eInvoicing_30-Day_Notice_DOT-OST-2015-0139-0002.pdf Supplementary Document	2016-04-14
eInvoicing_60-Day_Notice_DOT-OST-2015-0139-0001.pdf Supplementary Document	2016-04-14
NIST - SP800-63V1_0_2.pdf Supplementary Document	2012-02-02
m04-04.pdf Supplementary Document	2012-02-02
iSupplier POI Form DRAFT 0.3 12-7-11.pdf Supplementary Document	2012-02-02
Guidance-FINAL-2009-002-e-Authentication and Access Control.pdf Supplementary Document	2012-02-02

IC Document Collections

IC ID	Document Title	Status
200991	Notice of New Requirements and Procedures for Grant Payment Request Submission Form and Instruction	Modified

ICR Details

OMB Control No: 2105-0564	ICR Reference No: 201604-2105-001
Status: Historical Inactive	Previous ICR Reference No: 201403-2105-001
Agency/Subagency: DOT/OST	Agency Tracking No:
Title: Notice of Requirements and Procedures for Grant Payment Request Submission
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Improperly submitted and continue	Conclusion Date: 12/13/2016
	Date Received in OIRA: 05/18/2016
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2017	36 Months From Approved	09/30/2017
Responses	1,000	0	1,000
Time Burden (Hours)	2,000	0	2,000
Cost Burden (Dollars)	10,000	0	10,000

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Abstract: The overriding concept driving the request of this information from the public is the security of our financial system, Delphi, based upon the COTS Oracle Federal Financials applications. The Delphi eInvoicing module will enable the electronic submission of payment requests from Grantees and Suppliers. The primary guidance causing this collection is OMB M-04-04, E-Authentication Guidance for Federal Agencies, 12/16/03. Specific direction comes from NIST Special Publication 800-63-1, 12/08/08, and DOT CIO Guidance 2009-0002, e-Authentication and Access Control 05/04/09. This collection requires a one-time response from each individual. As new grants and contracts are awarded, new users requiring access to the Delphi eInvoicing system would complete the account request forms and have them notarized. Any user that has already completed the process would not be required to resubmit the forms. The implementation of Delphi eInvoicing supports the DOT Strategic Goal of Organizational Excellence. By allowing Suppliers and Grantees to enter payment requests, the Department can achieve workload efficiencies, provide better service and better control over budget execution, a better approval workflow, and allow better adherence to payment due dates. For the end-user, they will have a more robust and efficient interaction with the Department, by uploading their invoices directly to our system, having visibility to available funds, request approvals, and payment information.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 66615	10/29/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 9944	02/26/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Notice of New Requirements and Procedures for Grant Payment Request Submission	OST F 2770.3, OST F 2770.4	Delphi eInvoicing Waiver Request Form ,   Delphi eInvoicing User Account Application

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Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $7,470

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/18/2016

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