Burden Spreadsheet

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Overview

Info Collection
Records
Sheet1

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Sheet 1: Info Collection

	Chart A: Burden Hour Estimates of Information Collection (Food for Progress, 416(b), and McGovern-Dole Program)
		Collection Activity	Number of Respondents*	Number of Responses Annually per Respondent	Total Annual Responses	Estimated Hours per Response	Total Annual Burden Hours
Grant Recipients	1	Proposal	16	3.3	53	762.0	40,234
	2	Agreement Negotiation	20	1.0	20	228.0	4,560
	3	Evaluation Plan and Baseline	20	1.0	20	240.0	4,800
	4	Amendments to Agreements	20	1.0	20	85.3	1,706
	5	Financial Reports	30	10.0	300	36.0	10,800
	6	Performance Reports	30	10.0	300	98.7	29,610
	7	Compliance (audits, contracts, subrecipient agreements, etc.)	30	10.0	300	29.0	8,700
	8	Claims	6	3.3	20	1.0	20
	9	Mid-term and Final Evaluations	20	1.0	20	240.0	4,800
	10	Cash Advance and Reimbursement Requests	30	5.4	162	1.5	243
	11	Agreement Closeout	30	1.2	36	19.0	684
		Subtotal			1,251		106,156
Freight Forwarders	13	Ocean Freight Invitations for Bids	6	11.0	66	3.0	198
	14	Charter Parties/Booking Notes	6	15.0	90	3.5	315
	15	Confirmation that Freight Offers are Responsive	6	11.0	66	3.5	231
	16	Enter Sales Orders	6	14.2	85	1.5	128
	17	Enter Goods Receipts	6	38.2	229	2.0	458
	18	Freight Forwarder Certifications	6	3.3	20	1.0	20
		Subtotal			556		1,350
Ship Owner-Broker	19	Submit freight offers and payments	20	9.5	190	20	3,800
Survey Companies	21	Complete and submit discharge surveys	12	7.4	89	2	178
		TOTAL			2,086		111,484
* Number of respondents reflects the number of different (unique) respondents. Unique respondents totaled 68 (30 grant recipients, 6 freight forwarders, 20 ship owners, and 12 survey companies).

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Sheet 2: Records

	Chart B: Burden Hour Estimates of Recordkeeping (Food for Progress, 416(b), and McGovern-Dole Program)
		Recordkeeping Activity (copying and filing of the following documents)	Number of Recordkeepers	Number of Copies/Files Annually per Recordkeeper	Total Annual Copies/Files	Estimated Hours per Copy/File	Total Annual Recordkeeping Hours
Grant Recipients	1	Proposal	16	3.3	53	0.7	37
	2	Agreement Negotiation	20	1.0	20	0.7	14
	3	Evaluation Plan and Baseline	20	1.0	20	0.7	14
	4	Amendments to Agreements	20	1.0	20	0.7	14
	6	Financial Reports	30	10.0	300	0.7	210
	7	Performance Reports	30	10.0	300	0.7	210
	8	Compliance (audits, contracts, subrecipient agreements, etc.)	30	10.0	300	0.7	210
	9	Claims	6	3.3	20	0.7	14
	10	Mid-term and Final Evaluations	20	1.0	20	0.7	14
	11	Cash Advance and Reimbursement Requests	30	5.4	162	0.7	113
	12	Agreement Closeout	30	1.2	36	0.3	11
		Subtotal			1,251		861
Freight Forwarders	13	Ocean Freight Invitations for Bids	6	11.0	66	0.5	33
	14	Charter Parties/Booking Notes	6	15.0	90	0.5	45
	15	Confirmation that Freight Offers are Responsive	6	11.0	66	0.5	33
	16	Enter Sales Orders	6	14.2	85	0.5	43
	17	Enter Goods Receipts	6	38.2	229	0.5	115
	18	Freight Forwarder Certifications	6	3.3	20	0.5	10
		Subtotal			556		278
Ship Owner-Broker	19	Submit freight offers and payments	20	9.5	190	0.5	95
Survey Companies	21	Complete and submit discharge surveys	12	7.4	89	0.5	44
		TOTAL			2,086		1,279

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Sheet 3: Sheet1

Average of FINCA and WFP Estimates
Collection Activity	Number of Respondents	Number of Responses Annually per Respondent	Total Annual Responses	Estimated Hours per Response	Total Annual Burden Hours
Proposal	16	3.3	53	718.5	37,937
Agreement Negotiation	20	1.0	20	228.0	4,560
Evaluation Plan and Baseline	20	1.0	20	270.0	5,400
Amendments to Agreements	20	1.0	20	47.7	953
Financial Reports	30	10.0	300	9.5	2,850
Performance Reports	30	10.0	300	36.0	10,800
Compliance (audits, contracts, subrecipient agreements, etc.)	30	10.0	300	29.0	8,700
Claims	6	3.3	20	1.0	20
Mid-term and Final Evaluations	20	1.0	20	315.0	6,300
Cash Advance and Reimbursement Requests	30	5.4	162	1.5	243
Agreement Closeout	30	1.2	36	19.0	684
Subtotal			1,251		78,447