2015-16 National Postsecondary Student Aid Study (NPSAS:16) Student Survey and Student Records Qualitative Evaluation

Attachment IX

NPSAS/NCES Student Records Focus Groups Moderator's Guide

The guide below lists the topics to be discussed in each focus group session, as well as sample probes whenever applicable. The moderator will use these probes to guide the group through its discussion of each topic.

PROJECT: NPSAS:16

DATES: June 2015

LOCATION: Online Video

TOPIC: Postsecondary Institution Student Records Collection

Introduction (1 minute)

Who am I

What I do

Topic – Talk about student records collection terminology, forms, and procedures for the NPSAS and other National Center for Education Statistics (NCES) studies

Ground Rules (4 minutes)

Articulate loudly enough to be heard

Talk one at a time

Observers (via video streaming)

Audio/video recording

Avoid peer pressure

Be candid

No right or wrong answers

Need to hear from everyone

Gift for your time and opinions

Respondent Introduction (10 minutes)

First name

Name of educational institution

Title and job responsibilities

How long working at current job/in this field

[ALL GROUPS] Discuss proposed enrollment list eligibility items (10 minutes)

Review proposed new eligibility items for the student enrollment list:

Yes/No indicators

• enrolled in an academic program

• taking at least one course for credit that could be applied toward fulfilling the requirements for an academic degree

• taking noncredit remedial coursework but eligible for Title IV aid

• enrolled in an occupational or vocational program that required at least 3 months or 300 clock hours of instruction to receive a degree, certificate, or other formal award

• paid tuition to the NPSAS institution

• received a full tuition refund

• high school/completion program enrollment

• high school/completion program completion date

Probe for institutions’ reactions to these new items:

• Discuss feasibility of providing this information for all students

• Discuss additional burden required

• Would additional offices/departments need to be involved?

• Any problems with clarity?

[ALL GROUPS] Discuss collection of term information (10 minutes)

Review current Terms section from Institution Information Page (IIP):

Enter the name, start date, and end date of each of the terms/enrollment periods (sometimes referred to as payment periods) occurring at your institution between July 1, 2014 and June 30, 2015.

Please include:

• Summer sessions.

• Short sessions longer than one month.

• Terms for special types of students (e.g. medical students).

If your institution offers continuous enrollment, rather than terms with explicit start and end dates, leave this section blank.

NOTE: Terms may start prior to July 1, 2014 or end after June 30, 2015, but some portion of the term must occur between July 1, 2014 and June 30, 2015.

Later, you will be asked to indicate each sampled student’s enrollment status (e.g. full-time, half-time) during each of the terms you provide. If you do not provide term information on this page, you will later be asked to indicate each sampled student’s enrollment status during the twelve months occurring between July 1, 2014 and June 30, 2015.

Probe how institutions’ calendar systems fit within these categories:

• Discuss feasibility of providing sampled student list on this page, and only requesting terms for which sampled students were enrolled (to reduce burden)

• Probe for types of terms that wouldn’t meet these requirements.

• Identify ways to improve clarity.

[ALL GROUPS] Reactions to revised definitions (10 minutes)

The following terms were revised for the field test instrument based on feedback from the first round of focus groups.

Data element or Topic	Definition	Discussion Points
Degree Program	Help text for this item: “In what degree program was this student enrolled during his or her last term at UNC Chapel Hill between July 1, 2014 and June 30, 2015? If the student was enrolled in more than one program during the academic year selected, enter the highest degree program.”	Discuss plans to add item for second program/degree. How would institutions report primary and secondary program?
Class Level	Help text for this item: “Enter the student's class level during his or her last term at UNC Chapel Hill between July 1, 2014 and June 30, 2015. If class level was used to determine financial aid eligibility, report that class level for this item. Otherwise, report the class level as defined by your institution. Institutions typically define class level based on the number of earned credits. An example of a commonly used classification: 0-29 earned credit hours for first-year/freshman 30-59 earned credit hours for sophomore 60-89 earned credit hours for junior 90+ earned credit hours for senior.”	Discuss revisions made to help text for field test collection based on round 1 focus group feedback. Does the revised definition clarify this item? Would the institution have trouble reporting class level based on this guidance? How would institutions determine class level for students enrolled in multiple programs?

Probe understanding of these items/categories:

• Determine if respondents feel they were able to accurately provide the requested data using these items/categories

• Probe for clarity of the definitions provided

• Identify ways to improve clarity of the items/categories and definitions, if necessary

[WEB MODE GROUP ONLY] (30 minutes)

Discuss which individuals at the institution were involved in providing student records data

• Did one person complete all sections, or were some sections completed by staff from other departments? Which departments were involved?

• How easy or difficult was it to coordinate with other staff to enter the data? If it was difficult, are there any changes that would make it easier?

Discuss usability of the web mode grid

• Did the grid provide enough information for identifying the sampled students?

• How easy or difficult was it to navigate the page using the links in the grid?

• Are there any changes that would make the grid easier for you to use?

Discuss process for entering data

• How easy or difficult was it to navigate through the page?

• Did you complete all sections for a student at once, complete one section at a time, or something else?

• How easy or diffucult was it to use the [text boxes, drop-downs, date pickers]?

• How easy or difficult was it to provide data in the format we requested (such as rounding dollar amounts to whole numbers)?

• Did you have any problems entering data? If so, what were they?

• Are there any changes that would make this page easier to use?

Discuss saving & finalizing data (including validation and error messages)

• Did you ever have a need to save your progress and come back to the student at a later time?

• If you received error messages, were they easy or difficult to understand? Were you able to resolve the errors?

• Would you change anything about the way that error messages are displayed?

• Identify any other ways to improve clarity.

[EXCEL TEMPLATE MODE GROUP ONLY] (30 minutes)

Discuss which individuals at the institution were involved in providing student records data

• Did one person complete all sections, or were some sections completed by staff from other departments? Which departments were involved?

• How easy or difficult was it to coordinate with other staff to enter the data? If it was difficult, are there any changes that would make it easier?

Probe for feedback about usability of the template

• Did you hand key data, copy/paste, or select from drop-downs?

• Did you reference the help text provided in the template? If so, was it easy or difficult to use?

• Some Excel features were disabled in the template. Would it be less burdensome if these features were enabled? If so, which ones?

• Would you change anything else about the template?

Discuss uploading & finalizing data (including validation and error messages)

• Did you encounter any problems when uploading your completed template? If so, what were they?

• If you received error messages when uploading, were they easy or difficult to understand? Were you able to resolve the errors?

• Would you change anything about the way that error messages are displayed?

• Identify any other ways to improve clarity.

Discuss the Review Your Data page

• Did you use the Review Your Data page to check the data you uploaded? If so, how did you use it/what did you look for?

• Did you edit your data based on what appeared on the Review Your Data page? If so, did you upload a revised file, or edit the data in Web Mode?

• Is there anything you would change about the Review Your Data page to make it more useful?

[CSV MODE GROUP ONLY] (30 minutes)

Discuss which individuals at the institution were involved in providing student records data

• Did one person complete all sections, or were some sections completed by staff from other departments? Which departments were involved?

• How easy or difficult was it to coordinate with other staff to provide the data? If it was difficult, are there any changes that would make it easier?

Probe for feedback about usability of the file specifications

• How easy or difficult was it to provide the requested data?

• Did you have any problems with data formats (such as decimal places or field lengths)?

• Would you change anything about the specs to make them easier to use?

Discuss uploading & finalizing data (including validation and error messages)

• Did you encounter any problems when uploading your CSV files? If so, what were they?

• If you received error messages when uploading, were they easy or difficult to understand? Were you able to resolve the errors?

• Would you change anything about the way that error messages are displayed?

• Identify any other ways to improve clarity.

Discuss Review Your Data page

• Did you use the Review Your Data page to check the data you uploaded? If so, how did you use it/what did you look for?

• Did you edit your data based on what appeared on the Review Your Data page? If so, did you upload a revised file, or edit the data in Web Mode?

• Is there anything you would change about the Review Your Data page to make it more useful?

[ALL GROUPS, IF TIME PERMITS] The Postsecondary Data Portal (10 minutes)

• What other NCES studies have you participated in recently (such as NPSAS:12, ELS FAFS, PETS:09)?

• How easy or difficult was it to find information you needed (such as contact information or study materials) on the PDP?

• How easy or difficult was it to use the Task Menu?

• What would you change about the PDP to make it easier to use?

[ALL GROUPS, IF TIME PERMITS] NCES Data Lab (10 minutes)

• What do you know about the NCES Data Lab tools?

• Have you ever used the Data Lab tools (such as making tables from NPSAS data)? If no, how do you think the data lab tools could be useful to you?

• Would you be interested in learning more about how to use the Data Lab?

Final Comments:

THANK RESPONDENTS FOR PARTICPATION

Attachment X

NPSAS:16 Student Records Instrument Facsimile

This appendix provides a summary of the items that were administered as part of the 2015-16 National Postsecondary Student Aid Study (NPSAS:16) field-test student records instrument.

As part of the qualitative evaluation, focus group participants will be asked about their prior experiences using the instrument during the field-test collection, but the instrument will not be directly administered during the focus group sessions. The instrument facsimile is provided as reference material for topics that may be discussed by focus group participants.

Contents

Institution Information X-7

General Student Information X-12

Enrollment X-29

Budget X-44

Financial Aid X-46

Institution Information

Spec Name

Value

Subsection Name

Terms

Wording

Enter the name, start date, and end date of each of the terms/enrollment periods occurring at [institution name] between July 1, 2014 and June 30, 2015.

Please include:

• Summer sessions.

• Short sessions longer than one month in duration.

• Terms for special types of students (e.g. medical students).

NOTE: Terms may start prior to June 1 or end after June 30, but some portion of the term must occur between July 1, 2014 and June 30, 2015.

Later, you will be asked to indicate each sampled student’s enrollment status (e.g. full-time, half-time) during each of the terms you provide. If you do not provide term information on this page, you will later be asked to indicate each sampled student’s enrollment status during the twelve months occurring between July 1, 2014 and June 30, 2015.

Item

Spec Name	Value
Item Name	BTMNAM01
Label	Term 1 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG01
Label	Term 1 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND01
Label	Term 1 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM02
Label	Term 2 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG02
Label	Term 2 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND02
Label	Term 2 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM03
Label	Term 3 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG03
Label	Term 3 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND03
Label	Term 3 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM04
Label	Term 4 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG04
Label	Term 4 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND04
Label	Term 4 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM05
Label	Term 5 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG05
Label	Term 5 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND05
Label	Term 5 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM06
Label	Term 6 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG06
Label	Term 6 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND06
Label	Term 6 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM07
Label	Term 7 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG07
Label	Term 7 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND07
Label	Term 7 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM08
Label	Term 8 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG08
Label	Term 8 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND08
Label	Term 8 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM09
Label	Term 9 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG09
Label	Term 9 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND09
Label	Term 9 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM10
Label	Term 10 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG10
Label	Term 10 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND10
Label	Term 10 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM11
Label	Term 11 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG11
Label	Term 11 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND11
Label	Term 11 end date
Wording	End Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMNAM12
Label	Term 12 name
Wording	Term Name

Item

Spec Name	Value
Item Name	BTMBEG12
Label	Term 12 start date
Wording	Start Date - MM/DD/YYYY

Item

Spec Name	Value
Item Name	BTMEND12
Label	Term 12 end date
Wording	End Date - MM/DD/YYYY

Subsection Name

Course Credit

Wording

How many units of credit does your institution typically award upon satisfactory completion of a standard academic course (e.g. English 101)?

Item

Spec Name

Value

Item Name

CRSUNIT

Label

Units per course

Wording

Response

Option

Code	Label
1	One unit
2	Three units
3	Other amount
4	Differs by program, course, class level, or for some other reason
5	Institution is clock hour only

General Student Information

Spec Name

Value

Subsection Name

Personal Information

Wording

Personal Information

Item

Spec Name	Value
Item Name	FNAME
Label	First Name
Wording	First Name

Item

Spec Name	Value
Item Name	MNAME
Label	Middle Name
Wording	Middle Name

Item

Spec Name	Value
Item Name	LNAME
Label	Last Name
Wording	Last Name

Item

Spec Name	Value
Item Name	SUFFIX
Label	Suffix
Wording	Suffix

Item

Spec Name	Value
Item Name	SOCIAL
Label	Social Security Number
Wording	SSN

Help Text

The 2015-16 National Postsecondary Student Aid Study is conducted under the authority of the Higher Education Opportunity Act (HEOA) of 2008 (20 U.S.C. § 1015) and the Education Sciences Reform Act (ESRA) of 2002 (20 U.S.C. § 9543) which authorize NCES to collect and disseminate information about education in the United States. Collection is most often done through surveys.

NCES is required to follow strict procedures to protect the collected information. All individually identifiable information supplied by individuals or institutions may be used only for statistical purposes and may not be disclosed or used in identifiable form for any other purpose, except as required by law (20 U.S.C. § 9573).

Item

Spec Name	Value
Item Name	ASTHDOB
Label	Date of birth month and year
Wording	DOB (MM/YYYY)

Help Text

Enter a date of birth year in the range 1920-2001.

Item

Spec Name

Value

Item Name

ASGENDER

Label

Gender 

Wording

Gender

Response

Option

Code	Label
-9	Select
1	Male
2	Female
3	Unknown

Subsection Name

Marital Status and Spouse Information

Wording

Marital Status and Spouse Information

(MAIDEN AND SPOUSE NAME ONLY APPLICABLE FOR MARRIED STUDENTS)

Item

Spec Name

Value

Item Name

AMARITAL

Label

Marital Status 

Wording

Marital Status

Response

Option

Code	Label
1	Not married (single, widowed, divorced)
2	Married
3	Separated
4	Unknown

Item

Spec Name	Value
Item Name	AMAIDEN
Label	Maiden Name
Wording	Maiden Name

Item

Spec Name	Value
Item Name	SPOUSEFN
Label	Spouse First Name
Wording	Spouse First Name

Item

Spec Name	Value
Item Name	SPOUSEMN
Label	Spouse Middle Name
Wording	Spouse Middle Name

Item

Spec Name	Value
Item Name	SPOUSELN
Label	Spouse Last Name
Wording	Spouse Last Name

Subsection Name

Citizenship Status

Wording

Citizenship Status

Item

Spec Name

Value

Item Name

ACITIZEN

Label

Citizenship Status 

Wording

Citizenship Status

Response

Option

Code	Label
-9	Select
1	US citizen or US national
2	Resident alien, permanent resident, or other eligible non-citizen
3	Foreign/International student with student visa
4	Unknown

Subsection Name

Veteran Status

Wording

Veteran Status

(ONLY APPLICABLE FOR 18 OR OLDER)

Item

Spec Name

Value

Item Name

AVETERAN

Label

Veteran Status

Wording

Veteran of U.S. Armed Forces? 

Response

Option

Code	Label
-9	Select
0	No
1	Yes
2	Unknown

Subsection Name

High School Information

Wording

High School Information

Item

Spec Name

Value

Item Name

AHIGHSCH

Label

High School Completion Type 

Wording

High School Completion Type

Response

Option

Code	Label
-9	Select
1	High school diploma
2	GED or other equivalency
3	High school completion certificate
4	Foreign high school
5	Home schooled
6	No high school degree or certificate
7	Don't know

Item

Spec Name	Value
Item Name	ASHIGHYR
Label	High School Completion Year
Wording	High School Completion Year

Subsection Name

Ethnicity and Race

Wording

Ethnicity and Race

(FOR RACE, CHOOSE ONE OR MORE)

Item

Spec Name

Value

Item Name

ASHISPAN

Label

Ethnicity 

Wording

Ethnicity

Response

Option

Code	Label
-9	Select
1	Hispanic or Latino
2	Not Hispanic or Latino
3	Unknown

Item

Spec Name

Value

Item Name

ASTWHITE

Label

Race: White

Wording

White

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item Name

ASTBLACK

Label

Race: Black or African American

Wording

Black or African American

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item Name

ASTASIAN

Label

Race: Asian

Wording

Asian

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item Name

ASINDIAN

Label

 Race: American Indian or Alaska Native

Wording

American Indian or Alaska Native

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item Name

ASISLAND

Label

Race: Native Hawaiian or Other Pacific Islander

Wording

Native Hawaiian or Other Pacific Islander

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Subsection Name

Contact Information

Wording

Contact Information

Item

Spec Name	Value
Item Name	PERMAD1L
Label	Permanent Address (Line 1)
Wording	Address (Line 1)

Item

Spec Name	Value
Item Name	PERMAD2L
Label	Permanent Address (Line 2)
Wording	Address (Line 2)

Item

Spec Name	Value
Item Name	PERMCITY
Label	Permanent City
Wording	City

Item

Spec Name

Value

Item Name

PERMSTAT

Label

Permanent State or Province 

Wording

State or Province

Response

Option

Code	Label
1	Alabama
2	Alaska
3	Arizona
4	Arkansas
5	California
6	Colorado
7	Connecticut
8	Delaware
9	District of Columbia
10	Florida
11	Georgia
12	Hawaii
13	Idaho
14	Illinois
15	Indiana
16	Iowa
17	Kansas
18	Kentucky
19	Louisiana
20	Maine
21	Maryland
22	Massachusetts
23	Michigan
24	Minnesota
25	Mississippi
26	Missouri
27	Montana
28	Nebraska
29	Nevada
30	New Hampshire
31	New Jersey
32	New Mexico
33	New York
34	North Carolina
35	North Dakota
36	Ohio
37	Oklahoma
38	Oregon
39	Pennsylvania
40	Rhode Island
41	South Carolina
42	South Dakota
43	Tennessee
44	Texas
45	Utah
46	Vermont
47	Virginia
48	Washington
49	West Virginia
50	Wisconsin
51	Wyoming
52	Puerto Rico
53	Canada
54	American Samoa
55	Guam
56	Federated States of Micronesia
57	Marshall Islands
58	Northern Mariana Islands
59	Palau
60	Virgin Islands

Item

Spec Name	Value
Item Name	PERMZIP
Label	Permanent ZIP
Wording	ZIP

Item

Spec Name	Value
Item Name	PRMCNTRY
Label	Permanent Country
Wording	Country (if not USA)

Item

Spec Name	Value
Item Name	LOCAD1L
Label	Local Address (Line 1)
Wording	Address (Line 1)

Item

Spec Name	Value
Item Name	LOCAD2L
Label	Local Address (Line 2)
Wording	Address (Line 2)

Item

Spec Name	Value
Item Name	LOCCITY
Label	Local City
Wording	City

Item

Spec Name

Value

Item Name

LOCSTAT

Label

Local State or Province

Wording

State or Province

Response

Option

Code	Label
1	Alabama
2	Alaska
3	Arizona
4	Arkansas
5	California
6	Colorado
7	Connecticut
8	Delaware
9	District of Columbia
10	Florida
11	Georgia
12	Hawaii
13	Idaho
14	Illinois
15	Indiana
16	Iowa
17	Kansas
18	Kentucky
19	Louisiana
20	Maine
21	Maryland
22	Massachusetts
23	Michigan
24	Minnesota
25	Mississippi
26	Missouri
27	Montana
28	Nebraska
29	Nevada
30	New Hampshire
31	New Jersey
32	New Mexico
33	New York
34	North Carolina
35	North Dakota
36	Ohio
37	Oklahoma
38	Oregon
39	Pennsylvania
40	Rhode Island
41	South Carolina
42	South Dakota
43	Tennessee
44	Texas
45	Utah
46	Vermont
47	Virginia
48	Washington
49	West Virginia
50	Wisconsin
51	Wyoming
52	Puerto Rico
53	Canada
54	American Samoa
55	Guam
56	Federated States of Micronesia
57	Marshall Islands
58	Northern Mariana Islands
59	Palau
60	Virgin Islands

Item

Spec Name	Value
Item Name	LOCZIP
Label	Local ZIP
Wording	ZIP

Item

Spec Name

Value

Item Name

SCHSTRES

Label

Permanent resident of institution state 

Wording

Is the student a permanent resident of [NPSAS INSTITUTION STATE]?

Response

Option

Code	Label
-9	Select
1	Yes
0	No
2	Unknown

Item

Spec Name	Value
Item Name	PHONE1
Label	Phone 1
Wording	Phone

Item

Spec Name

Value

Item Name

PHONE1TYPE

Label

Phone 1 Type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Home
2	Mobile
3	Other

Item

Spec Name	Value
Item Name	PHONE2
Label	Phone 2
Wording	Phone

Item

Spec Name

Value

Item Name

PHONE2TYPE

Label

Phone 2 Type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Home
2	Mobile
3	Other

Item

Spec Name	Value
Item Name	PRSEMAIL
Label	Email Address
Wording	Email

Item

Spec Name	Value
Item Name	CAMEMAIL
Label	Campus Email Address
Wording	Campus Email

Subsection Name

Parent Contact Information

Wording

Parent Contact Information

Item

Spec Name	Value
Item Name	PARFRST
Label	Parent's First Name
Wording	First Name

Item

Spec Name	Value
Item Name	PARMID
Label	Parent's Middle Name
Wording	Middle Name

Item

Spec Name	Value
Item Name	PARLAST
Label	Parent's Last Name
Wording	Last Name

Item

Spec Name	Value
Item Name	PARSUF
Label	Parent's Suffix
Wording	Suffix

Item

Spec Name	Value
Item Name	PARAD1L
Label	Parent's Address (Line 1)
Wording	Address (Line 1)

Item

Spec Name	Value
Item Name	PARAD2L
Label	Parent's Address (Line 2)
Wording	Address (Line 2)

Item

Spec Name	Value
Item Name	PARCITY
Label	Parent's City
Wording	City

Item

Spec Name

Value

Item Name

PARSTAT

Label

Parent's State or Province 

Wording

State or Province

Response

Option

Code	Label
1	Alabama
2	Alaska
3	Arizona
4	Arkansas
5	California
6	Colorado
7	Connecticut
8	Delaware
9	District of Columbia
10	Florida
11	Georgia
12	Hawaii
13	Idaho
14	Illinois
15	Indiana
16	Iowa
17	Kansas
18	Kentucky
19	Louisiana
20	Maine
21	Maryland
22	Massachusetts
23	Michigan
24	Minnesota
25	Mississippi
26	Missouri
27	Montana
28	Nebraska
29	Nevada
30	New Hampshire
31	New Jersey
32	New Mexico
33	New York
34	North Carolina
35	North Dakota
36	Ohio
37	Oklahoma
38	Oregon
39	Pennsylvania
40	Rhode Island
41	South Carolina
42	South Dakota
43	Tennessee
44	Texas
45	Utah
46	Vermont
47	Virginia
48	Washington
49	West Virginia
50	Wisconsin
51	Wyoming
52	Puerto Rico
53	Canada
54	American Samoa
55	Guam
56	Federated States of Micronesia
57	Marshall Islands
58	Northern Mariana Islands
59	Palau
60	Virgin Islands

Item

Spec Name	Value
Item Name	PARZIP
Label	Parent's ZIP
Wording	ZIP

Item

Spec Name	Value
Item Name	PARCNTRY
Label	Parent's Country
Wording	Country (if not USA)

Item

Spec Name	Value
Item Name	PAREMAIL
Label	Parent's Email
Wording	Email

Item

Spec Name	Value
Item Name	PARTEL
Label	Parent's Phone
Wording	Phone

Item

Spec Name	Value
Item Name	PARCELL
Label	Parent's Cell Phone
Wording	Cell Phone

Item

Spec Name	Value
Item Name	PARPITL
Label	Parent's International Phone
Wording	International Phone

Subsection Name

Other Contact Information

Wording

Other Contact Information

Item

Spec Name	Value
Item Name	OTHFRST
Label	Other Contact's First Name
Wording	First Name

Item

Spec Name	Value
Item Name	OTHMID
Label	Other Contact's Middle Name
Wording	Middle Name

Item

Spec Name	Value
Item Name	OTHLAST
Label	Other Contact's Last Name
Wording	Last Name

Item

Spec Name	Value
Item Name	OTHSUF
Label	Other Contact's Suffix
Wording	Suffix

Item

Spec Name

Value

Item Name

OTHREL

Label

Relationship of Other Contact to Student

Wording

Relationship of Other Contact to Student

Response

Option

Code	Label
1	Parent
2	Guardian
3	Sibling
4	Aunt
5	Uncle
6	Grandparent
7	Spouse
8	Friend
9	Colleague
10	Other
11	Unknown

Item

Spec Name	Value
Item Name	OTHAD1L
Label	Other Contact's Address (Line 1)
Wording	Address (Line 1)

Item

Spec Name	Value
Item Name	OTHAD2L
Label	Other Contact's Address (Line 2)
Wording	Address (Line 2)

Item

Spec Name	Value
Item Name	OTHCITY
Label	Other Contact's City
Wording	City

Item

Spec Name

Value

Item Name

OTHSTAT

Label

Other Contact's State or Province 

Wording

State or Province

Response

Option

Code	Label
1	Alabama
2	Alaska
3	Arizona
4	Arkansas
5	California
6	Colorado
7	Connecticut
8	Delaware
9	District of Columbia
10	Florida
11	Georgia
12	Hawaii
13	Idaho
14	Illinois
15	Indiana
16	Iowa
17	Kansas
18	Kentucky
19	Louisiana
20	Maine
21	Maryland
22	Massachusetts
23	Michigan
24	Minnesota
25	Mississippi
26	Missouri
27	Montana
28	Nebraska
29	Nevada
30	New Hampshire
31	New Jersey
32	New Mexico
33	New York
34	North Carolina
35	North Dakota
36	Ohio
37	Oklahoma
38	Oregon
39	Pennsylvania
40	Rhode Island
41	South Carolina
42	South Dakota
43	Tennessee
44	Texas
45	Utah
46	Vermont
47	Virginia
48	Washington
49	West Virginia
50	Wisconsin
51	Wyoming
52	Puerto Rico
53	Canada
54	American Samoa
55	Guam
56	Federated States of Micronesia
57	Marshall Islands
58	Northern Mariana Islands
59	Palau
60	Virgin Islands

Item

Spec Name	Value
Item Name	OTHZIP
Label	Other Contact's ZIP
Wording	ZIP

Item

Spec Name	Value
Item Name	OTHCNTRY
Label	Other Contact's Country
Wording	Country (if not USA)

Item

Spec Name	Value
Item Name	OTHEMAIL
Label	Other Contact's Email
Wording	Email

Item

Spec Name	Value
Item Name	OTHTEL
Label	Other Contact's Phone
Wording	Phone

Item

Spec Name	Value
Item Name	OTHCELL
Label	Other Contact's Cell Phone
Wording	Cell Phone

Subsection Name

Additional Contact Information

Wording

Additional Contact Information

Item

Spec Name	Value
Item Name	ADDFRST
Label	Additional Contact's First Name
Wording	First Name

Item

Spec Name	Value
Item Name	ADDMID
Label	Additional Contact's Middle Name
Wording	Middle Name

Item

Spec Name	Value
Item Name	ADDLAST
Label	Additional Contact's Last Name
Wording	Last Name

Item

Spec Name	Value
Item Name	ADDSUF
Label	Additional Contact's Suffix
Wording	Suffix

Item

Spec Name	Value
Item Name	ADDTEL
Label	Additional Contact's Phone
Wording	Phone

Item

Spec Name

Value

Item Name

ADDREL

Label

Relationship of Additional Contact to Student

Wording

Relationship of Additional Contact to Student

Response

Option

Code	Label
1	Parent
2	Guardian
3	Sibling
4	Aunt
5	Uncle
6	Grandparent
7	Spouse
8	Friend
9	Colleague
10	Other
11	Unknown

Enrollment

Spec Name

Value

Subsection Name

Degree Program and Progress

Wording

Degree Program and Progress

Item

Spec Name

Value

Item Name

BENLADEG

Label

Program/Degree

Wording

Program/Degree

Response

Option

Code	Label
-9	Select
1	Enrolled in undergraduate courses, not in a degree program
2	Undergraduate certificate or diploma (occupational or technical program)
3	Associate's degree
4	Bachelor's degree
5	Enrolled in graduate courses, not in a degree program
6	Post-baccalaureate certificate program
7	Dual bachelor’s/master’s degree
8	Master's degree
9	Post-master's certificate
10	Doctoral degree - research/scholarship
11	Doctoral degree - professional practice
12	Doctoral degree - other
13	Don't Know

Help Text

In what degree program was this student enrolled during his or her last term at [NPSAS school] between July 1, 2014 and June 30, 2015? If the student was enrolled in more than one program during the academic year selected, enter the highest degree program.

Item

Spec Name

Value

Item Name

BENADVM

Label

Master's degree type

Wording

Master's degree type

Response

Option

Code	Label
-9	Select
1	Master of Science (MS)
2	Master of Arts (MA)
3	Master of Education (Med) or Teaching (MAT)
4	Master of Business Administration (MBA)
5	Master of Public Administration (MPA)
6	Master of Social Work (MSW)
7	Master of Fine Arts (MFA)
8	Master of Public Health (MPH)
9	Master of Divinity (MDiv)
10	Other master's degree program not listed

Help Text

In what type of Master’s degree program was this student enrolled during his or her last term at [NPSAS school] between July 1, 2014 and June 30, 2015?

Item

Spec Name

Value

Item Name

BENADVDG

Label

Doctoral degree type 

Wording

Doctoral degree type

Response

Option

Code	Label
-9	Select
1	Doctor of Philosophy (PhD)
2	Doctor of Education (EdD)
3	Doctor of Science or Engineering
4	Doctor of Psychology (PsyD)
5	Doctor of Business or Public Admin (DBA, DPA)
6	Doctor of Fine Arts (DFA)
7	Doctor of Theology (ThD)
8	Law (JD, LLB)
9	Medicine or Osteopathic Medicine (MD, DO)
10	Dentistry (DDS, DMD)
11	Chiropractic (DC, DCM)
12	Pharmacy (PharmD)
13	Optometry (OD)
14	Podiatry (DPM, DP, PodD)
15	Veterinary medicine (DVM)
16	Other doctoral degree not listed

Help Text

In what type of doctoral degree program was this student enrolled during his or her last term at [NPSAS school] between July 1, 2014 and June 30, 2015?

Item

Spec Name

Value

Item Name

BENLALVL

Label

Class level

Wording

Class level

Response

Option

Code	Label
-9	Select
1	First-year/freshman
2	Sophomore
3	Junior
4	Senior
5	5th Year or Higher Undergraduate
6	Undergraduate (unclassified)
7	Student with bachelor’s or advanced degree taking undergraduate courses
8	1st year Graduate
9	2nd year Graduate
10	3rd year Graduate
11	Beyond 3rd year Graduate
12	Graduate (unclassified)
13	Don't Know

Help Text

Enter the student’s class level during his or her last term at [NPSAS school] between July 1, 2014 and June 30, 2015.

If class level was used to determine financial aid eligibility, report that class level for this item. Otherwise, report the class level as defined by your institution.

Institutions typically define class level based on the number of earned credits. An example of a commonly used classification:

• 0-29 earned credit hours for first-year/freshman

• 30-59 earned credit hours for sophomore

• 60-89 earned credit hours for junior

• 90+ earned credit hours for senior

Item

Spec Name

Value

Item Name

BEEXPDEG

Label

Expected to complete degree requirements by 6/30/15? 

Wording

Expected to complete degree requirements by 6/30/15?

Response

Option

Code	Label
-9	Select
1	Yes, expected to complete by 6/30/2015
0	Not expected to complete by 6/30/2015

Help Text

Is the student expected to have completed the requirements for their current degree program on or before June 30, 2015? Completion of the requirements means all required classes have been taken and passed and sufficient credit or clock hours have been earned. Some students may not yet have been awarded their degree or certificate by the institution, even though the requirements have been completed.

Item

Spec Name	Value
Item Name	BENNFGPA
Label	Cumulative (Unweighted) GPA
Wording	Cumulative (Unweighted) GPA

Help Text

If your institution uses a 4.0 point scale, please enter GPA with two decimal places. If your institution uses a 100 point scale, enter the grade with one decimal place.

Item

Spec Name	Value
Item Name	BERECVBA
Label	Received baccalaureate degree
Wording	Received baccalaureate degree?

Help Text

Select Yes if the graduate student has already obtained a baccalaureate degree.

Item

Spec Name	Value
Item Name	BEBADATE
Label	Date Received (MM/YYYY)
Wording	Date Received (MM/YYYY)

Help Text

If the graduate student has obtained a baccalaureate degree, enter the date the degree was received.

Subsection Name

Majors

Wording

Majors

Item

Spec Name	Value
Item Name	BECIPMAJ1
Label	CIP code for primary major
Wording	Primary Major CIP code

Help Text

CIP (Classification of Instructional Programs) codes are used by the National Center for Education Statistics (NCES) for major or field of study reporting, assessment, and tracking.

Please enter the 6 digit CIP Code of the student's primary major or field of study. NOTE: This item is filled for you if a CIP Code for this student was provided on your enrollment list. You may change the CIP code if what is shown is incorrect.

If you are not familiar with the codes, please leave this column blank and enter the student's current or most recent primary major or field of study in the Primary Major item in this section. If the student has not yet declared a major, please leave this item blank select “Yes” for the “Undeclared" item in this section.

Item

Spec Name	Value
Item Name	BECREMJR1
Label	Primary major
Wording	Primary Major

Item

Spec Name

Value

Item Name

BEUNDECL

Label

Major undeclared 

Wording

Undeclared

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item

Spec Name	Value
Item Name	BECIPMAJ2
Label	CIP code for secondary major
Wording	Secondary Major CIP code

Help Text

CIP (Classification of Instructional Programs) codes are used by the National Center for Education Statistics (NCES) for major or field of study reporting, assessment, and tracking.

Please enter the 6 digit CIP Code of the student's secondary major or field of study.

If you are not familiar with the codes, please leave this column blank and enter the student's secondary major or field of study in the Secondary Major item in this section.

Item

Spec Name	Value
Item Name	BECREMJR2
Label	Secondary major
Wording	Secondary Major

Subsection Name

Initial Enrollment

Wording

Initial Enrollment

Item

Spec Name	Value
Item Name	BEERDTMY
Label	First enrolled at this institution (MM/YYYY)
Wording	First enrolled at this institution (MM/YYYY)

Help Text

Enter the month and year the student enrolled at this institution for the first time. The enrollment date may have occurred prior to this academic year.

Item

Spec Name

Value

Item Name

BEFSTTM

Label

First-time Beginning Student 

Wording

First-time Beginning Student?

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Help Text

A first-time beginning student is defined as an undergraduate student who enrolled in college for the first time at this institution between July 1, 2014 and April 30, 2015, and

• has not completed a postsecondary class at this or any other postsecondary institutions prior to July 1, 2014; and

• did not transfer credits into this institution, other than advanced placement (AP) credits, international baccalaureate (IB) credits, or any other postsecondary credit earned prior to high school completion.

Please note that this definition differs from the first-time full-time designation reported to IPEDS.

Item

Spec Name

Value

Item Name

BREMEVER

Label

Ever taken a remedial course 

Wording

Since completing high school, has the student taken any remedial/developmental courses to improve their basic skills in English, math, reading, or literature?

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Subsection Name

Number of Required Clock Hours

Wording

Number of Required Clock Hours

(ONLY APPLICABLE FOR CLOCK HOUR PROGRAMS)

Item

Spec Name	Value
Item Name	BECLKHRS
Label	Total number of clock hours in program
Wording	In program

Help Text

If this student is enrolled in a clock hour program, what is the total length of the program in clock/contact hours?

Subsection Name

Tuition Charged

Wording

Tuition Charged

Item

Spec Name	Value
Item Name	BTTUITOT
Label	Total Tuition and Mandatory Fees Charged
Wording	Total Tuition and Mandatory Fees CHARGED

Help Text

The amount entered should be the amount CHARGED for the period(s) in which the student was enrolled between July 1, 2014 and June 30, 2015, prior to any discounts or waivers. Be sure to include any out-of-state/out-of-district fees.

Please enter the specific amount charged for this student (typically obtained from the business or bursar’s office), not the budgeted tuition amount or the average tuition amount charged for students.

Item

Spec Name

Value

Item Name

BTUNJURI

Label

Residency for Tuition Purposes 

Wording

Residency for Tuition Purposes

Response

Option

Code	Label
-9	Select
1	In-district
2	In-state
3	Out-of-state
4	No differential tuition based on residency
5	Unknown

Help Text

Please indicate how the student’s residency was classified for tuition purposes.

An in-district student is a student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered by the institution.

An in-state student is a student who is a legal resident of the state in which he/she attends school.

An out-of-state student is a student who is not a legal resident of the state in which he/she attends school.

Subsection Name

Enrollment Status & Number of Hours Enrolled Per Term

Wording

Enrollment Status & Number of Hours Enrolled Per Term

Item

Spec Name

Value

Item Name

BTMST01

Label

Enrollment status for term 1 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 1].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR01
Label	Units for credit enrolled term 1
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST02

Label

Enrollment status for term 2 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 2].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR02
Label	Units for credit enrolled term 2
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST03

Label

Enrollment status for term 3 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 3].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR03
Label	Units for credit enrolled term 3
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST04

Label

Enrollment status for term 4 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 4].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR04
Label	Units for credit enrolled term 4
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST05

Label

Enrollment status for term 5 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 5].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR05
Label	Units for credit enrolled term 5
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST06

Label

Enrollment status for term 6 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 6].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR06
Label	Units for credit enrolled term 6
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST07

Label

Enrollment status for term 7 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 7].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR07
Label	Units for credit enrolled term 7
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST08

Label

Enrollment status for term 8 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 8].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR08
Label	Units for credit enrolled term 8
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST09

Label

Enrollment status for term 9 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 9].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR09
Label	Units for credit enrolled term 9
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST10

Label

Enrollment status for term 10 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 10].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR10
Label	Units for credit enrolled term 10
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST11

Label

Enrollment status for term 11 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 11].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR11
Label	Units for credit enrolled term 11
Wording	Number of credit or clock hours enrolled

Item

Spec Name

Value

Item Name

BTMST12

Label

Enrollment status for term 12 

Wording

Enrollment status

Response

Option

Code	Label
-9	Select
0	Not enrolled
1	Full-time
2	¾-time
3	Half-time
4	Less than half-time

Help Text

Enter the student’s enrollment status in [term 12].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

• 12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.

• 24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year

• 24 clock hours per week for an education program using clock hours

Item

Spec Name	Value
Item Name	BTMHR12
Label	Units for credit enrolled term 12
Wording	Number of credit or clock hours enrolled

Budget

Spec Name

Value

Subsection Name

Budget

Wording

Budget

Item

Spec Name

Value

Item Name

CNPERIOD

Label

Budget period 

Wording

Budget period

Response

Option

Code	Label
-9	Select
1	Full-time, full-year
2	Full-time, one term
3	3/4 -time, full-year
4	3/4 -time, one term
5	Half-time, full-year
6	Half -time, one term
7	Less than half-time, full-year
8	Less than half-time, one term
9	Other

Help Text

Select the enrollment status that matches the budget details you will provide for this student. For example, if the student was enrolled full-time for the entire 2014/15 academic year, select “Full-time, full-year.” If the student had different enrollment statuses throughout the year (e.g. full-time in one term and part-time in another), select “full-time, one term” and provide budget details for one full-time term.

Item

Spec Name

Value

Item Name

CNLCLRES

Label

Student Residence for Budget 

Wording

Student Residence

Response

Option

Code	Label
-9	Select
1	On-campus or school-owned housing
2	Off-campus without parents
3	Off-campus with parents
4	Unknown

Help Text

For purposes of determining the student's financial aid budget, where was the student's local residence?

Item

Spec Name	Value
Item Name	CTUITION
Label	Budgeted Tuition/Fees
Wording	Tuition/Fees

Help Text

For the budget period you specified for this student, enter the amount BUDGETED for tuition and fees for this student. This amount may differ from the total tuition and fees CHARGED (requested in the enrollment section), and is typically obtained from the financial aid office.

Item

Spec Name	Value
Item Name	CNESROOM
Label	Budgeted Room and Board
Wording	Room and Board

Item

Spec Name	Value
Item Name	CNESBOOK
Label	Budgeted Books/supplies
Wording	Books/supplies

Item

Spec Name	Value
Item Name	CNETRANS
Label	Budgeted Transportation
Wording	Transportation

Item

Spec Name	Value
Item Name	CNESCOMP
Label	Budgeted Computer/Technology
Wording	Computer/Technology

Help Text

For example: a reasonable cost, as determined by your institution, for the rental or purchase of a personal computer that the student will use for study for budget period you specified for this student. 

Item

Spec Name	Value
Item Name	CNEHLTH
Label	Budgeted Health Insurance
Wording	Health Insurance

Item

Spec Name	Value
Item Name	CNEOTHER
Label	Budgeted All Other Expenses
Wording	All Other

Help Text

For the budget period you specified for this student, enter the total estimated expense amount not included in any of the previous budget categories. 

Financial Aid

Spec Name

Value

Subsection Name

Satisfactory Academic Progress

Wording

Satisfactory Academic Progress

Because of your institution’s Satisfactory Academic Progress policy, at any time during the July 1, 2014 to June 30, 2015 financial aid year, was the student:

Item

Spec Name

Value

Item Name

CFAWARN

Label

Placed on financial aid warning 

Wording

Placed on financial aid warning?

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Help Text

Financial aid warning refers to a status an institution assigns to a student who is failing to make satisfactory academic progress. 

Item

Spec Name

Value

Item Name

CFAPROB

Label

Placed on financial aid probation 

Wording

Placed on financial aid probation? 

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Help Text

Financial aid probation refers to a status an institution assigns to a student who is failing to make satisfactory academic progress and who successfully appeals. 

Item

Spec Name

Value

Item Name

CFAINELG

Label

Ineligible to receive Title IV financial aid 

Wording

Ineligible to receive Title IV financial aid? 

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Help Text

At any time during the academic year selected, was this student ineligible to receive Title IV financial aid? 

Subsection Name

Federal Aid

Wording

Federal Aid

Enter the amounts awarded for each federal aid program. Enter 0 for any program in which the student did not receive aid.

Help Text

If the student had federal aid for the July 1, 2014 to June 30, 2015 financial aid year, enter the whole dollar amounts awarded to the student within each federal financial aid program. If the students was awarded a type of federal financial aid not listed here, you will have an opportunity to enter the name, type, and amount awarded in ‘Other Aid’ at the end of this section.

Item

Spec Name

Value

Item Name

CFAFEDAID

Label

Student had federal aid

Wording

Student had federal aid for the July 1, 2014 to June 30, 2015 financial aid year?

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item

Spec Name	Value
Item Name	CFADPELL
Label	Pell Grant amount
Wording	Pell Grant

Item

Spec Name	Value
Item Name	CFASSTAF
Label	Subsidized Stafford/Direct loan amount
Wording	Subsidized Stafford/Direct loan

Item

Spec Name	Value
Item Name	CFAUSTAF
Label	Unsubsidized Stafford/Direct Loan amount
Wording	Unsubsidized Stafford/Direct Loan

Item

Spec Name	Value
Item Name	CFADPLUS
Label	Parent PLUS loan amount
Wording	Parent PLUS loan

Item

Spec Name	Value
Item Name	CFAGPLUS
Label	Graduate PLUS loan amount
Wording	Graduate PLUS loan

Item

Spec Name	Value
Item Name	CFATEACH
Label	Federal TEACH grant amount
Wording	Federal TEACH grant

Item

Spec Name	Value
Item Name	CPERKINS
Label	Perkins Loan amount
Wording	Perkins Loan

Item

Spec Name	Value
Item Name	CFAFSEOG
Label	Federal SEOG grant amount
Wording	Federal SEOG grant

Item

Spec Name	Value
Item Name	CFATDFWS
Label	Federal Work Study AWARDED amount
Wording	Federal Work Study AWARDED

Help Text

Federal Work-Study awarded refers to the maximum amount the student could earn through the Work-Study Program over the course of the academic year. For example, if the student was awarded $1000 and actually earned $500, enter $1000 for this item.

Item

Spec Name	Value
Item Name	CFAIRAQ
Label	Iraq & Afghanistan Service grant amount
Wording	Iraq & Afghanistan Service grant

Item

Spec Name	Value
Item Name	CFATVET
Label	Veterans benefits amount
Wording	Veterans benefits

Item

Spec Name	Value
Item Name	CFHLTHPR
Label	Federal health professions loan amount
Wording	Federal health professions loan

Item

Spec Name	Value
Item Name	CFADISAD
Label	Federal health professions disadvantaged loan amount
Wording	Federal health professions disadvantaged loan

Subsection Name

State Aid

Wording

State Aid

Help Text

If the student had state aid for the July 1, 2014 to June 30, 2015 financial aid year, enter program name, select the type, and enter the whole dollar amount awarded for up to three state aid awards. If the student was awarded more than three state aid awards, you will have an opportunity to enter the name, type, and amount awarded in ‘Other Aid’ at the end of this section.

Item

Spec Name

Value

Item Name

CFASTATAID

Label

Student had state aid

Wording

Student had state aid for the July 1, 2014 to June 30, 2015 financial aid year?

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item

Spec Name	Value
Item Name	CF01STATE
Label	State aid program 1 name
Wording	Program Name

Item

Spec Name

Value

Item Name

CF01STTYP

Label

State aid program 1 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Grants/scholarship, need-based
2	Grants/scholarship, merit-based
3	Grants/scholarship, both need and merit
4	Grants/scholarship, neither need nor merit
5	Tuition waiver
6	Loan
7	Work-study or assistantship
8	Athletic scholarship
9	Other

Help Text

Need-based grants are awarded on the basis of an applicant’s financial resources. Merit-based grants are awarded on the basis of an applicant’s talents, skills, demographic, geographic or other characteristics. If any part of the awarding criteria includes an applicant’s financial resources, then the grant should be considered need-based.

Item

Spec Name	Value
Item Name	C01STAMT
Label	State aid program 1 amount
Wording	Amount

Item

Spec Name	Value
Item Name	CF02STATE
Label	State aid program 2 name
Wording	Program Name

Item

Spec Name

Value

Item Name

CF02STTYP

Label

State aid program 2 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Grants/scholarship, need-based
2	Grants/scholarship, merit-based
3	Grants/scholarship, both need and merit
4	Grants/scholarship, neither need nor merit
5	Tuition waiver
6	Loan
7	Work-study or assistantship
8	Athletic scholarship
9	Other

Help Text

Need-based grants are awarded on the basis of an applicant’s financial resources. Merit-based grants are awarded on the basis of an applicant’s talents, skills, demographic, geographic or other characteristics. If any part of the awarding criteria includes an applicant’s financial resources, then the grant should be considered need-based.

Item

Spec Name	Value
Item Name	C02STAMT
Label	State aid program 2 amount
Wording	Amount

Item

Spec Name	Value
Item Name	CF03STATE
Label	State aid program 3 name
Wording	Program Name

Item

Spec Name

Value

Item Name

CF03TYP

Label

State aid program 3 type

Wording

Type

Response

Option

Code	Label
1	Grants/scholarship, need-based
2	Grants/scholarship, merit-based
3	Grants/scholarship, both need and merit
4	Grants/scholarship, neither need nor merit
5	Tuition waiver
6	Loan
7	Work-study or assistantship
8	Athletic scholarship
9	Other

Help Text

Need-based grants are awarded on the basis of an applicant’s financial resources. Merit-based grants are awarded on the basis of an applicant’s talents, skills, demographic, geographic or other characteristics. If any part of the awarding criteria includes an applicant’s financial resources, then the grant should be considered need-based.

Item

Spec Name	Value
Item Name	C03STAMT
Label	State aid program 3 amount
Wording	Amount

Subsection Name

Institution Aid

Wording

Institution Aid

Help Text

If the student had institution aid for the July 1, 2014 to June 30, 2015 financial aid year, enter program name, select the type, and enter the whole dollar amount awarded for up to three institution aid awards. If the student was awarded more than three institution aid awards, you will have an opportunity to enter the name, type, and amount awarded in ‘Other Aid’ at the end of this section.

Item

Spec Name

Value

Item Name

CFAINSTAID

Label

Student had institution aid

Wording

Student had institution aid for the July 1, 2014 to June 30, 2015 financial aid year?

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item

Spec Name	Value
Item Name	CFAINS01
Label	Institution aid program 1 name
Wording	Program Name

Item

Spec Name

Value

Item Name

CFAITYP01

Label

Institution aid program 1 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Grants/scholarship, need-based
2	Grants/scholarship, merit-based
3	Grants/scholarship, both need and merit
4	Grants/scholarship, neither need nor merit
5	Tuition waiver
6	Loan
7	Work-study or assistantship
8	Athletic scholarship
9	Other

Help Text

Need-based grants are awarded on the basis of an applicant’s financial resources. Merit-based grants are awarded on the basis of an applicant’s talents, skills, demographic, geographic or other characteristics. If any part of the awarding criteria includes an applicant’s financial resources, then the grant should be considered need-based.

Item

Spec Name	Value
Item Name	CFAIAMT01
Label	Institution aid program 1 amount
Wording	Amount

Item

Spec Name	Value
Item Name	CFAINS02
Label	Institution aid program 1 name
Wording	Program Name

Item

Spec Name

Value

Item Name

CFAITYP02

Label

Institution aid program 2 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Grants/scholarship, need-based
2	Grants/scholarship, merit-based
3	Grants/scholarship, both need and merit
4	Grants/scholarship, neither need nor merit
5	Tuition waiver
6	Loan
7	Work-study or assistantship
8	Athletic scholarship
9	Other

Help Text

Need-based grants are awarded on the basis of an applicant’s financial resources. Merit-based grants are awarded on the basis of an applicant’s talents, skills, demographic, geographic or other characteristics. If any part of the awarding criteria includes an applicant’s financial resources, then the grant should be considered need-based.

Item

Spec Name	Value
Item Name	CFAIAMT02
Label	Institution aid program 2 amount
Wording	Amount

Item

Spec Name	Value
Item Name	CFAINS03
Label	Institution aid program 3 name
Wording	Program Name

Item

Spec Name

Value

Item Name

CFAITYP03

Label

Institution aid program 3 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Grants/scholarship, need-based
2	Grants/scholarship, merit-based
3	Grants/scholarship, both need and merit
4	Grants/scholarship, neither need nor merit
5	Tuition waiver
6	Loan
7	Work-study or assistantship
8	Athletic scholarship
9	Other

Help Text

Need-based grants are awarded on the basis of an applicant’s financial resources. Merit-based grants are awarded on the basis of an applicant’s talents, skills, demographic, geographic or other characteristics. If any part of the awarding criteria includes an applicant’s financial resources, then the grant should be considered need-based.

Item

Spec Name	Value
Item Name	CFAIAMT03
Label	Institution aid program 3 amount
Wording	Amount

Subsection Name

Graduate Aid

Wording

Graduate Aid

Help Text

If the student had graduate aid for the July 1, 2014 to June 30, 2015 financial aid year, select the type and enter the whole dollar amount awarded for up to three graduate aid awards. If the student was awarded more than three graduate aid awards, or a type of graduate aid not listed here, you will have an opportunity to enter the name, type, and amount awarded in ‘Other Aid’ at the end of this section.

Item

Spec Name

Value

Item Name

CFAGRAID

Label

Student had graduate aid

Wording

Student had graduate aid for the July 1, 2014 to June 30, 2015 financial aid year?

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item

Spec Name

Value

Item Name

CFAGRTYP01

Label

Graduate aid program 1 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Fellowship/scholarship
2	Institutional loan
3	Federal fellowship
4	Federal traineeship
5	Teaching assistantship/stipend
6	Research assistantship/stipend
7	Other assistantship/stipend
8	Student tuition waivers
9	Faculty/staff tuition waivers
10	Institutional work study

Item

Spec Name	Value
Item Name	CFAGRAMT01
Label	Graduate aid program 1 amount
Wording	Amount

Item

Spec Name

Value

Item Name

CFAGRTYP02

Label

Graduate aid program 2 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Fellowship/scholarship
2	Institutional loan
3	Federal fellowship
4	Federal traineeship
5	Teaching assistantship/stipend
6	Research assistantship/stipend
7	Other assistantship/stipend
8	Student tuition waiver
9	Faculty/staff tuition waiver
10	Institutional work study

Item

Spec Name	Value
Item Name	CFAGRAMT02
Label	Graduate aid program 2 amount
Wording	Amount

Item

Spec Name

Value

Item Name

CFAGRTYP03

Label

Graduate aid program 3 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Fellowship/scholarship
2	Institutional loan
3	Federal fellowship
4	Federal traineeship
5	Teaching assistantship/stipend
6	Research assistantship/stipend
7	Other assistantship/stipend
8	Student tuition waivers
9	Faculty/staff tuition waivers
10	Institutional work study

Item

Spec Name	Value
Item Name	CFAGRAMT03
Label	Graduate aid program 3 amount
Wording	Amount

Subsection Name

Other Government or Private Aid

Wording

Other Government or Private Aid

Help Text

If the student had other government or private aid not already reported above for the July 1, 2014 to June 30, 2015 financial aid year, select the type and enter the whole dollar amount awarded for up to three other government or private aid awards. If the student was awarded more than three other government or private aid awards, or a type of other government or private aid not listed here, you will have an opportunity to enter the name, type, and amount awarded in ‘Other Aid’ at the end of this section.

Item

Spec Name

Value

Item Name

CFAOTHGOV

Label

Student had other government or private aid

Wording

Student had other government or private aid for the July 1, 2014 to June 30, 2015 financial aid year?

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item

Spec Name

Value

Item Name

CFA1GOVTYP

Label

Other government or private aid program 1 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Scholarships/Grants from Private Organizations
2	Employer Paid Tuition
3	ROTC/Armed Forces Grants
4	WIA/Job Training/ Vocational Rehabilitation
5	Bureau of Indian Affairs Grants
6	Scholarships/Grants from Outside State Agency
7	Private Loans
8	DC Tuition Assistance Grant

Item

Spec Name	Value
Item Name	CFA1GOVAMT
Label	Other government or private aid program 1 amount
Wording	Amount

Item

Spec Name

Value

Item Name

CFA2GOVTYP

Label

Other government or private aid program 2 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Scholarships/Grants from Private Organizations
2	Employer Paid Tuition
3	ROTC/Armed Forces Grants
4	WIA/Job Training/ Vocational Rehabilitation
5	Bureau of Indian Affairs Grants
6	Scholarships/Grants from Outside State Agency
7	Private Loans
8	DC Tuition Assistance Grant

Item

Spec Name	Value
Item Name	CFA2GOVAMT
Label	Other government or private aid program 2 amount
Wording	Amount

Item

Spec Name

Value

Item Name

CFA3GOVTYP

Label

Other government or private aid program 3 type

Wording

Type

Response

Option

Code	Label
-9	Select
1	Scholarships/Grants from Private Organizations
2	Employer Paid Tuition
3	ROTC/Armed Forces Grants
4	WIA/Job Training/ Vocational Rehabilitation
5	Bureau of Indian Affairs Grants
6	Scholarships/Grants from Outside State Agency
7	Private Loans
8	DC Tuition Assistance Grant

Item

Spec Name	Value
Item Name	CFA3GOVAMT
Label	Other government or private aid program 3 amount
Wording	Amount

Subsection Name

Other Aid

Wording

Other Aid

Help Text

If the student had any additional aid not already reported above for the July 1, 2014 to June 30, 2015 financial aid year, enter the name, type, source, and whole dollar amount awarded for up to three additional awards.

Item

Spec Name

Value

Item Name

CFAOTHAID

Label

Student had other aid

Wording

Student had other aid for enrollment year 2014/15?

Response

Option

Code	Label
-9	Select
1	Yes
0	No

Item

Spec Name	Value
Item Name	CFA1OTHNAM
Label	Other aid program 1 name
Wording	Name

Item

Spec Name

Value

Item Name

CFA1OTHTYP

Label

Other aid program 1 type

Wording

Type

Response

Option

Code	Label
1	Grants/scholarship, need-based
2	Grants/scholarship, merit-based
3	Grants/scholarship, both need and merit
4	Grants/scholarship, neither need nor merit
5	Tuition waiver
6	Loan
7	Work-study or assistantship
8	Athletic scholarship
9	Other

Item

Spec Name

Value

Item Name

CFA1OTHSRC

Label

Other aid program 1 source

Wording

Source

Response

Option

Code	Label
-9	Select
1	Institution
2	State
3	Federal
4	Other

Item

Spec Name	Value
Item Name	CFA1OTHAMT
Label	Other aid program 1 amount
Wording	Amount

Item

Spec Name	Value
Item Name	CFA2OTHNAM
Label	Other aid program 2 name
Wording	Name

Item

Spec Name

Value

Item Name

CFA1OTHTYP

Label

Other aid program 2 type

Wording

Type

Response

Option

Code	Label
1	Grants/scholarship, need-based
2	Grants/scholarship, merit-based
3	Grants/scholarship, both need and merit
4	Grants/scholarship, neither need nor merit
5	Tuition waiver
6	Loan
7	Work-study or assistantship
8	Athletic scholarship
9	Other

Item

Spec Name

Value

Item Name

CFA2OTHSRC

Label

Other aid program 2 source

Wording

Source

Response

Option

Code	Label
-9	Select
1	Institution
2	State
3	Federal
4	Other

Item

Spec Name	Value
Item Name	CFA2OTHAMT
Label	Other aid program 2 amount
Wording	Amount

Item

Spec Name	Value
Item Name	CFA3OTHNAM
Label	Other aid program 3 name
Wording	Name

Item

Spec Name

Value

Item Name

CFA3OTHTYP

Label

Other aid program 3 type

Wording

Type

Response

Option

Code	Label
1	Grants/scholarship, need-based
2	Grants/scholarship, merit-based
3	Grants/scholarship, both need and merit
4	Grants/scholarship, neither need nor merit
5	Tuition waiver
6	Loan
7	Work-study or assistantship
8	Athletic scholarship
9	Other

Item

Spec Name

Value

Item Name

CFA3OTHSRC

Label

Other aid program 3 source

Wording

Source

Response

Option

Code	Label
-9	Select
1	Institution
2	State
3	Federal
4	Other

Item

Spec Name	Value
Item Name	CFA3OTHAMT
Label	Other aid program 3 amount
Wording	Amount

X-21