General Survey of Local Project Managers (LPMs) in the Fellowship Program

General Survey of Local Project Managers (LPMs) in the Fellowship Program

Note: This form is intended to gather feedback of Local Project Managers (LPMs) in the SC2 Fellowship Placement Pilot Program. Information collected from this survey will be used to determine programmatic changes or enhancements HUD can make to improve the fellowship program for the future.

General Information of Fellows
Name:	Employer:	5. Staff size and budget:
	Title:
	Years at Employer:
6. Organizational Structure: (Your department/agency and its reporting structure, who do you and your organization report to within the city structure.)
In light of the first six months of hosting a fellow, please provide us with feedback by completing the following survey. The survey is broken down into categories (e.g. orientation, projects), which include a mix of scaled and open-ended questions.
Selection Process & Introduction to the SC2 Initiative and Sc2 Fellowship
How did you learn about the SC2 Fellowship Program? Friend/Family Co-Worker List-serv Website Other, please specify: ______________
Rate your level of engagement during the selection process. 1-Very high 2-High 3-Moderate 4-Low 5-Very low
Rate the selection process in terms of timing and communication. 1-Very good 2-Good 3-Fair 4-Poor 5-Very poor
In general, how do you rate your introduction to the fellowship as a program? 1-Very good 2-Good 3-Fair 4-Poor 5-Very poor
Is there anything specific that can be done to improve the introduction of the fellowship program?
Was there any formal orientation provided to your fellow(s) upon their arrival to city? Yes No If yes, what was organized? How much did it cost? If no, what were the limiting factors? (e.g. time, money, etc.)
Who helped/assisted with informal or a more formal orientation? Other SC2 Fellows Others in my department CST NGOs Others outside of the city
Were you involved in the orientation of the fellow to your organization? Yes No
Is there anything specific that you would suggest to improve or facilitate the transition of an institution to hosting and orienting a fellow?
How familiar are you now with the entirety of the Strong Cities, Strong Communities Initiative and its primary goals? 1-Very familiar 2-Familiar 3-Somewhat Familiar 4-Little Knowledge 5-No Knowledge
How connected are you with other SC2 components (i.e. the federal community solution teams, the resource network) in your city? 1-Very Connected 2-Connected 3-Somewhat Connected 4-Little Connection Exists 5-No Connection
Professional Development
Has your institution/agency offered any additional professional development opportunities to your fellow(s)? If so, please describe.
Are there professional development opportunities available in your city relevant to your office? If yes, please describe and identify the host organization.
Projects
Describe the process of working with your fellow(s) in identifying and selecting the projects included in their PPA. (If managing more than one fellow please answer the following questions separately for each fellow.) How many meetings did you have with your fellow(s) on the PPA? How many weeks/months did the process of selecting your projects take?) What worked best to hone their project plan to a defined list of realistic projects? What influenced the selection of your project(s)—positively and negatively? Did internal (within host institution) and/or external (outside of host institution) influences (outside of your control) have an impact on their PPA? If yes, please explain what influenced and impacted their PPA.
Do you think the projects listed in their PPA match the Fellow’s skills and talent? 1-Strongly Agree 2-Agree 3-Somewhat Agree 4-Disagree 5-Strongly Disagree
Is it feasible for the projects (those included in their PPA) to be completed by the end of their Fellowship appointment? Please provide a predicted percentage of completion for each of the projects listed in your PPA. Main Project Supplemental Project 1 Supplemental Project 2
What, if any obstacles or barriers do you see in completing the outlined projects?
Do you believe your project(s) will help build capacity within the scope of: (Please check all that apply.) The agency/department where you work The government A specific neighborhood, please specify: ___________________________ A specific section of the population, please specifiy:______________________
How much time did you spend meeting and reviewing the PPA? How many versions of the PPA did you submit? In general, how effective do you think the PPA is/will be in guiding the work of their fellow(s)? 1-Very effective 2-Effective 3-Moderately effective 4-Of little effective 5-No effect Approximately when did the Fellows begin work on the projects outlined in your PPA. (e.g. started in October 2012, started in the first quarter of 2013.)
Where in their work plan is your fellow with respect to their major SC2 project? (Project the Fellow uses in the Management Academies.)
Have there been any early breakthroughs or important milestones in their thus far? If so, please describe:
In general, how satisfied are you with your Fellow’s progress toward their project milestones? 1-Very Satisfied 2-Satisfied 3-Moderately Satisfied 4-Dissatisfied 5-Very Dissatisfied
Inputs
In general, how would you rate your relationship with your Fellow(s)? 1-Very Good 2-Good 3-Fair 4-Poor 5-Very Poor
In general, are you satisfied with the level of communication with your Fellow(s)? 1-Very Satisfied 2-Satisfied 3-Moderately Satisfied 4-Dissatisfied 5-Very Dissatisfied If dissatisfied, please explain:
Have there been any issues with your Fellow? Yes No If so, has it been resolved? How was it resolved? If it is remains unresolved, how can the SC2 Management Team assist?
In general, how would you rate your relationship with the SC2 Management Team? 1-Very Good 2-Good 3-Fair 4-Poor 5-Very Poor
How would you rate your level of contact with your city’s Community Solutions Team? 1-Very Frequent 2-Frequent 3-Occasional 4-Rare 5-Never
Are you satisfied with the level of contact with your CST? 1-Very Satisfied 2-Satisfied 3-Moderately Satisfied 4-Dissatisfied 5-Very Dissatisfied
Is CST contact important to the success of the projects included in the Fellow’s PPA? 1-Very Important 2-Important 3-Moderately Important 4-Of little importance 5-Not at all important
If contact would be valuable, do you have ideas on how to expand contact? Is there anything the SC2 Management Team can do to help?
In general, how would you measure the level of resources you provide to your fellow(s)? 1-Very good 2-Good 3-Acceptable 4-Poor 5-Very poor Are there any resources not currently provided to you that would be useful?
In general, do you find your institution to have a formal structure advantageous to hosting fellows? Please explain.
Placement
Do you believe the fellowship placement is a good match: With Fellow’s current skills? 1-Very good 2-Good 3-Fair 4-Poor 5-Very Poor The City’s priorities? 1-Very good 2-Good 3-Fair 4-Poor 5-Very Poor Given the priorities of your organization and its needs? 1-Very good 2-Good 3-Fair 4-Poor 5-Very Poor Overall? 1-Very good 2-Good 3-Fair 4-Poor 5-Very Poor
Reflecting back on the first six months of the fellowship, knowing that you and your agency/organization and the fellow worked hard to get the fellowship placement up and running, overall, how would you rate your satisfaction with your fellow’s placement? 1-Very good 2-Good 3-Somewhat good 4-Poor 5-Very poor

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