Sponsors and Sites

OMB Control No.:0584-NEW

Expiration Date: xx/xx/xxxx

Public reporting burden for this collection of information is estimated to average [insert time hours or minutes] per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition Services, Office of Policy Support, 3101 Park Center Drive, Room 1014, Alexandria, VA 22302 ATTN: PRA (0584-xxxx*). Do not return the completed form to this address

APPENDIX F-1 SPONSORS SURVEY INSTRUMENT

INTRODUCTION:

The U.S. Department of Agriculture’s (USDA’s) Food and Nutrition Service (FNS) partnered with Optimal Solutions Group, LLC, to conduct an evaluation of the Summer Meals Programs that includes both the Summer Food Service Program (SFSP) and the Seamless Summer Option (SSO). The main objectives of the evaluation are to describe the characteristics of service providers, to examine program operations, and to identify factors affecting sponsors, sites, and children’s participation in the program. Your responses will be kept private, will be combined with those from other sponsors, and will not be reported separately. Your participation in this survey is very important and will help evaluate and improve the Summer Meals Programs.

ADMINISTRATIVE PROCEDURES

1) Did your organization sponsor Summer Meals Programs sites in more than one state this summer?

1. YES

2. NO—SKIP TO 3

3. DON’T KNOW—SKIP TO 3

4. N/A—SKIP TO 3

5. REFUSED—SKIP TO 3

2) Please, answer the survey questions with respect to the [NAME OF THE SAMPLED STATE].

3) Which type of organization are you? (Check the one that best describes your organization.)

1. Public school

2. Private school

3. School food authority (SFA)

4. State government agency

5. County government agency

6. Local or municipal government agency

7. Residential camp

8. National Youth Sports Program (NYSP)

9. Other private or nonprofit organization

10. Other: ___________________________

11. DON’T KNOW

12. N/A

13. REFUSED

4) For how many summers, including this summer, has your organization sponsored the Summer Meals Programs?

|___|___| # OF SUMMERS SPONSORED

DON’T KNOW (-99)

N/A (-88)

REFUSED (-77)

5) On which date did your organization begin meal service for Summer Meals Programs this summer?

|___|___|/|___|___| MONTH/DAY

DON’T KNOW (-99)

N/A (-88)

REFUSED (-77)

6) On which date did your organization stop meal service for Summer Meals Programs this summer? If meal service is still ongoing, on which date do you expect to stop meal service this summer?

|___|___|/|___|___| MONTH/DAY

DON’T KNOW (-99)

N/A (-88)

REFUSED (-77)

7) Which of the following major tasks does your organization perform in administering the Summer Meals Programs? (Check all that apply.)

1. Hiring and training programs staff

2. Promoting, publicizing, and expanding the programs

3. Hiring site personnel

4. Conducting formal training of sites staff

5. Providing technical assistance to sites

6. Performing administrative reviews and monitoring of sites

7. Conducting health and food safety inspections

8. Preparing meals

9. Arranging meal service (storing, transporting, serving food)

10. Processing meal claims and reimbursements

11. Managing food service vendor(s)

12. Transporting children to sites

13. Dealing with eligibility issues, documentation, and application processing

14. Monitoring administrative, operating, and other costs and reimbursement functions

15. Conducting fund-raising

16. Other: _________________

17. DON’T KNOW

18. N/A

19. REFUSED

[IF NOT SCHOOL OR SFA, ITEM 3 > 3 – SKIP TO 12]

[IF SCHOOL OR SFA, ITEM 3 <= 3]

8) Is the Seamless Summer Option (SSO) available in your state?

1. YES

2. NO—SKIP TO 12

3. DON’T KNOW—SKIP TO 12

4. N/A—SKIP TO 12

5. REFUSED—SKIP TO 12

9) Does your organization currently participate in the Seamless Summer Option (SSO)?

1. YES—GO TO 10 THEN SKIP TO 12

2. NO—SKIP TO 11

3. DON’T KNOW—SKIP TO 12

4. N/A—SKIP TO 12

5. REFUSED—SKIP TO 12

10) Why does your organization participate in the Seamless Summer Option (SSO)? (Check all that apply.)

1. Less paperwork

2. Easier administrative reviews by the state agency

3. Easier reviews or monitoring of sites

4. Other:__________________

5. DON’T KNOW

6. N/A

7. REFUSED

11) Why does your organization not participate in the Seamless Summer Option (SSO)? (Check all that apply.)

1. Inadequate reimbursement rates

2. Cheaper to run other programs

3. Not enough internal funding

4. Other:__________________

5. DON’T KNOW

6. N/A

7. REFUSED

12) In addition to the Summer Meals Programs, does your organization currently participate in any other government nutrition programs, such as the Child and Adult Care Food Program (CACFP)?

1. YES

2. NO—SKIP TO 14

3. DON’T KNOW—SKIP TO 14

4. N/A—SKIP TO 14

5. REFUSED—SKIP TO 14

13) In which of the following government nutrition programs does your organization participate? (Check all that apply.)

1. National School Breakfast Program (NSBP)

2. National School Lunch Program (NSLP)

3. After School Meals component of NSLP

4. Child and Adult Care Food Program (CACFP)

5. At-Risk Afterschool Meals component of CACFP

6. Commodity Supplemental Food Program (CSFP)

7. The Emergency Food Assistance Program (TEFAP)

8. Women, Infants, and Children program (WIC)

9. Supplemental Nutrition Assistance Program (SNAP)

10. Other _________________

11. DON’T KNOW

12. N/A

13. REFUSED

14) Does your organization currently participate in any other government programs or receive grants that assist with administering, funding, or improving the Summer Meals Programs? (for example, Housing and Urban Development [HUD] programs)

1. YES

2. NO—SKIP TO 16

3. DON’T KNOW—SKIP TO 16

4. N/A—SKIP TO 16

5. REFUSED—SKIP TO 16

15) Please, specify these government programs or grants: ­­­­­­­­­­­­­­­­­­­­­­­­­

­_______________________________________________________________

MONITORING OF SITES

16) How many Summer Meals Programs sites is your organization sponsoring this summer? Please include any sites that have already closed or have not yet opened.

|___|___|___|___| # OF SITES

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

17) How many sites sponsored by your organization are rural? Rural areas are eligible for higher reimbursement rates from the USDA.

|___|___|___| # OF RURAL SITES

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

18) How many sites will be reviewed by your staff by the end of this summer by conducting on-site reviews?

|___|___|___|___| # OF SITES REVIEWED

ALL [= ITEM 15]

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

19) What is the average amount of time spent on an on-site review? Please include on-site activities and time required for travel and paperwork.

|___|___|___| # OF HOURS

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

20) During on-site reviews, which problems does your staff usually encounter? (Check all that apply.)

1. Record keeping or documents (menus, production records, staff timesheets)

2. Making meal quantity adjustments

3. Vendor management

4. Meal count of the number of meals prepared or delivered

5. Meal count of the number of meals served to children

6. Operational budgets

7. Administrative budgets

8. Health and safety regulations

9. Food safety procedures

10. Food quality procedures

11. The corrective actions taken

12. Other: ________________

13. DON’T KNOW

14. N/A

15. REFUSED

PROGRAM PARTICIPATION, PROMOTION, AND PUBLICITY ACTIVITIES

21) Does your organization work/partner with other organizations to publicize, improve, or implement the Summer Meals Programs; to find new sites; or to increase children’s attendance?

1. YES

2. NO—SKIP TO 24

3. DON’T KNOW—SKIP TO 24

4. N/A—SKIP TO 24

5. REFUSED—SKIP TO 24

22) Which of the following organizations does your organization work with? (Check all that apply.)

1. U.S. Department of Education

2. U.S. Department of Agriculture

3. WIC, SNAP, or other nutrition programs

4. State Department of Education

5. State Department of Agriculture

6. Local government agencies or departments

7. Schools or school districts

8. Nutrition or anti-hunger advocacy groups or food banks

9. Religious organizations

10. Community-based organizations or groups

11. Business organizations

12. Media (radio, TV, print, Internet)

13. Other:________________

14. DON’T KNOW

15. N/A

16. REFUSED

23) Overall, which kinds of assistance do these organizations provide? (Check all that apply.)

1. Publicize and advertise the programs

2. Increase funding

3. Implement or improve the programs

4. Provide training

5. Recruit new sites

6. Increase children’s attendance

7. Other:________________

8. DON’T KNOW

9. N/A

10. REFUSED

24) Do your organization or your partner organizations conduct activities to recruit and open new sites?

1. YES

2. NO—SKIP TO 27

3. DON’T KNOW—SKIP TO 27

4. N/A—SKIP TO 27

5. REFUSED—SKIP TO 27

25) How helpful are the following activities in recruiting new sites? (Click the response button for each conducted activity.)

[web survey pre-populates with do not use]

Contacting potential sites	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Extending invitations for events or training	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Presenting at conferences or meetings	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Using public mailings (letters, newsletters, brochures)	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Using public service announcements (TV, radio, newspapers)	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Conducting public advertisement (flyers, posters, banners, billboards)	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Using a toll-free number/hotline	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Using websites	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Sending e-mails	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Working with other organizations	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other:________________	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other:________________	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other:________________	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know

26) Which of the following problems or barriers does your organization experience in increasing the number of sites? (Check all that apply.)

1. Insufficient understanding of the programs

2. Insufficient promotion or publicity

3. Insufficient funding

4. Insufficient reimbursement

5. Insufficient transportation funds

6. Insufficient staff or volunteers

7. Insufficient assistance from state agency

8. Insufficient assistance from schools or school districts

9. Insufficient assistance from other organizations

10. Insufficient number of children

11. Excessive paperwork

12. Excessive application or eligibility requirements

13. Restrictive health and safety requirements

14. Area eligibility rules

15. Competing programs or other local alternatives

16. Problems with food service vendors

17. Schools are closed during summer

18. Other:__________________

19. DON’T KNOW

20. N/A

21. REFUSED

27) Do your organization or your partner organizations conduct activities to increase the number of children participating in the Summer Meals Programs?

1. YES

2. NO—SKIP TO 33

3. DON’T KNOW—SKIP TO 33

4. N/A—SKIP TO 33

5. REFUSED—SKIP TO 33

28) How helpful are the following tasks in increasing the number of children participating in the Summer Meals Programs? (Click the response button for each conducted activity.)

[web survey pre-populates with do not use]

Securing additional funds	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Adding volunteers or staff	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Adding food service vendors	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Opening more sites	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Increasing the number of days the sites are open during the summer	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Extending the sites’ hours of operation during the day	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Increasing the number of days per week the sites are open	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Providing earlier, later, or additional meals (breakfast, snacks, supper)	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Improving the quality or selection of meals	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Providing or improving activities besides meals	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Providing or improving transportation	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other:________________	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other:________________	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other:________________	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know

29) How helpful are the following marketing, promotion, and publicity activities in increasing the number of children participating in the programs? (Click the response button for each conducted activity.)

[web survey pre-populates with do not use]

Sending public mailings (letters, newsletters, brochures)	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Using public service announcements (television, radio, newspapers)	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Conducting public promotional activities (flyers, posters, billboards, gifts)	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Holding special events	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Using a toll-free number/hotline	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Using websites	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Sending e-mails	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Conducting door-to-door/home visits	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Contacting families at camps or other programs	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Working with other organizations	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other: ___________________	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other: ___________________	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other: ___________________	N/A do not use	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know

30) Did your organization or your partner organizations conduct activities that failed to increase the number of children participating in the programs?

1. YES

2. NO—SKIP TO 32

3. DON’T KNOW—SKIP TO 32

4. N/A—SKIP TO 32

5. REFUSED—SKIP TO 32

31) Please briefly explain which activities failed to increase program participation and why.

1. _______________________________

2. _______________________________

3. _______________________________

4. _______________________________

5. _______________________________

32) Which of the following problems or barriers does your organization experience in increasing children’s attendance at sites? (Check all that apply.)

1. Insufficient understanding of the programs

2. Insufficient promotion or publicity

3. Limited capacity or enrollment limits

4. Insufficient funding

5. Insufficient reimbursement

6. Insufficient staff or volunteers

7. Sites not being open long enough

8. Transportation problems or distance of children from site(s)

9. Lack of sites where children live

10. Security/safety concerns at sites

11. Inadequate facilities (lack of space, no air-conditioning)

12. Some families cannot afford to pay program fees (for enrolled sites and camps)

13. Insufficient activities besides meals

14. Poor variety or quality of food

15. Children want or need to stay home

16. Embarrassment/stigma among children and/or parents/caregivers

17. Lack of motivation among children and/or parents/caregivers

18. Children attending alternate programs

19. Other: __________________

20. DON’T KNOW

21. N/A

22. REFUSED

33) Does your organization sponsor sites that offer activities to children in addition to serving meals?

1. YES

2. NO—SKIP TO 39

3. DON’T KNOW—SKIP TO 39

4. N/A—SKIP TO 39

5. REFUSED—SKIP TO 39

34) How many sites offer activities to children?

|___|___|___|___| # OF SITES OFFERING ACTIVITIES

ALL [= ITEM 16]

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

[IF DOES NOT CONDUCT ACTIVITIES TO INCREASE THE NUMBER OF CHILDREN PARTICIPATING IN THE PROGRAM, ITEM 27 > 1, – SKIP TO 36]

[IF CONDUCTS ACTIVITIES TO INCREASE THE NUMBER OF CHILDREN PARTICIPATING IN THE PROGRAM, ITEM 27 = 1 – GO TO 35 THEN SKIP TO 37]

35) Overall, over the past several years, how much did the following activities increase children’s attendance at sites? (Click the response button for each offered activity.)

[web survey pre-populates with do not offer]

Arts and crafts	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Performing arts	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Educational/instructional activities	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Organized games or sports	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Supervised free play	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Supervised childcare	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Swimming	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Off-site field trips	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Religious activities	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Cooking	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Counseling, therapy, social skills development	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Multicultural activities	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Other: __________________	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Other: __________________	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know
Other: __________________	N/A do not offer	very much	much	somewhat	a little	not at all	don’t know

[IF CONDUCTS ACTIVITIES TO INCREASE THE NUMBER OF CHILDREN PARTICIPATING IN THE PROGRAM, ITEM 27 = 1, – SKIP TO 37]

[IF DOES NOT CONDUCT ACTIVITIES TO INCREASE THE NUMBER OF CHILDREN PARTICIPATING IN THE PROGRAM, ITEM 27 > 1]

36) Which of the following activities do the sites offer? (Check all that apply.)

1. Arts and crafts

2. Performing arts

3. Educational/instructional activities

4. Organized games or sports

5. Supervised free play

6. Supervised child care

7. Swimming

8. Off-site field trips

9. Religious activities

10. Cooking

11. Counseling, therapy, social skills development

12. Multicultural activities

13. Other: __________________

14. DON’T KNOW

15. N/A

16. REFUSED

37) Does your organization use additional funding sources to pay for these activities?

1. YES

2. NO—SKIP TO 39

3. DON’T KNOW—SKIP TO 39

4. N/A—SKIP TO 39

5. REFUSED—SKIP TO 39

38) Which additional funding sources does your organization use? (Check all that apply.)

1. Internal funds

2. Federal government funds/grants

3. State government funds/grants

4. Local government funds/grants

5. Private funds/grants

6. Program fees

7. Donations/volunteers

8. Other: ________________

9. DON’T KNOW

10. N/A

11. REFUSED

39) Has your organization attempted to expand the Summer Meals Programs beyond summer months?

1. YES

2. NO—SKIP TO 41

3. DON’T KNOW—SKIP TO 41

4. N/A—SKIP TO 41

5. REFUSED—SKIP TO 41

40) Which of the following problems or barriers has your organization experienced in expanding the program beyond summer months? (Check all that apply.)

1. Insufficient understanding of the programs

2. Insufficient promotion or publicity

3. Insufficient funding

4. Insufficient reimbursement

5. Insufficient staff or volunteers

6. Insufficient number of sites

7. Competing programs and/or other local alternatives

8. Insufficient assistance from state office

9. Insufficient assistance from schools or school districts

10. Insufficient assistance from other organizations

11. Problems with vendors

12. Other:__________________

13. DON’T KNOW

14. N/A

15. REFUSED

APPLICATION PROCEDURES

41) How long did it take to complete all the application materials for the Summer Meals Programs before submitting them to the state agency?

|___|___|___| # OF CALENDAR DAYS

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

42) How long did it take to receive sponsorship approval after submitting the application?

|___|___|___| # OF CALENDAR DAYS

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

43) Was your application returned by the state agency for being incomplete?

1. YES

2. NO

3. DON’T KNOW

4. N/A

5. REFUSED

44) Did your organization receive any assistance from the state agency in completing the application, other than the initial training?

1. YES

2. NO

3. DON’T KNOW

4. N/A

5. REFUSED

45) How difficult was it for your organization to meet the following eligibility requirements? (Click the response button for each application requirement that your organization had to meet.)

[web survey pre-populates with do not have]

Nonprofit status	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Staff qualifications	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Promotional activities’ plans, protocols	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Training capabilities’ protocol	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Protocol for vendor monitoring	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Administrative capabilities to administer the program	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Financial capabilities to administer the program	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
State or local special application/ program requirements	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Health and sanitation requirements for all sites overall	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Area income eligibility criteria	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Method of serving food (cooked on site, ordered through a vendor)	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Other: ____________________	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Other: ____________________	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know
Other: ____________________	N/A do not have	not at all difficult	a little difficult	somewhat difficult	difficult	very difficult	don’t know

46) Overall, how satisfied were you with the application process? (Check one.)

1. Very satisfied

2. Satisfied

3. Neither satisfied nor dissatisfied

4. Dissatisfied

5. Very dissatisfied

6. DON’T KNOW

7. N/A

8. REFUSED

TRAINING RECEIVED

47) How many paid and volunteer staff members work on the Summer Meals Programs this summer? Please include all paid and volunteer staff members, both those who dealt with administrative functions and those involved with the daily operation of the programs.

1. |___|___|___| # OF PAID STAFF MEMBERS

2. |___|___|___| # OF VOLUNTEER STAFF MEMBERS

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

48) How many staff members have been through state-run sponsor training for the Summer Meals Programs this year?

|___|___|___| # OF STAFF MEMBERS

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

49) How helpful were the following state-run training topics that you or your staff received? (Click the response button for each training topic received.)

[web survey pre-populates with did not receive]

USDA and state monitoring of sites	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Sponsor monitoring of sites	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Sponsor administrative reviews of sites	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Sponsor training of site staff	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Site violations and deficiencies	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Health regulations and inspections	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Meal count and food expenditure records	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Assessment of food quality	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Menu planning	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Vendor management and contracts	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Reimbursements and claims submissions process	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Advance payments	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Sponsor monitoring of operational budgets	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Sponsor monitoring of administrative budgets	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Budget certification	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Application process, eligibility issues, and documentation	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Advertising, promoting, and publicizing the program	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Use of computer mapping for eligibility	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other topics: ___________________	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other topics: ___________________	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know
Other topics: ___________________	N/A didn’t receive	very helpful	helpful	somewhat helpful	a little helpful	not at all helpful	don’t know

MEALS PROVIDED

The next questions ask about the meals provided through the Summer Meals Programs.

50) How many meals were served in your peak month of operations this summer across all sites? If meal service is still ongoing, how many meals do you plan on serving in your peak month of operations this summer across all sites?

1. Breakfast: . . . . . . |___|___|___|___|___|___| # OF MEALS

2. Morning snacks: . |___|___|___|___|___|___| # OF MEALS

3. Lunch: . . . . . . . |___|___|___|___|___|___| # OF MEALS

4. Afternoon snacks: |___|___|___|___|___|___| # OF MEALS

5. Supper: . . . . . . . |___|___|___|___|___|___| # OF MEALS

6. Evening snacks: . |___|___|___|___|___|___| # OF MEALS

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

51) How many of the sites your organization sponsors provide summer meals by:

1. Preparing/cooking meals themselves |___|___|___| # OF SITES

2. Contracting with a vendor to provide meals |___|___|___|___| # OF SITES

3. Contracting with a school food authority to provide meals |___|___|___|___| # OF SITES

4. Other method: _______________ |___|___|___|___| # OF SITES

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

[IF # OF SITES PREPARING/COOKING THE MEALS THEMSELVES 51a > 0]

52) How many of the sites primarily prepare/cook meals at the following locations:

1. On site |___|___|___|___| # OF SITES

2. Off site at a central location/kitchen |___|___|___|___| # OF SITES

3. Other: _______________ |___|___|___|___| # OF SITES

DON’T KNOW (-999)

N/A (-888)

REFUSED (-777)

ADMINISTRATIVE COSTS

53) Approximately which percentage of reported Summer Meals Programs costs is expected to be recovered through state reimbursement this year? (An estimate is fine.)

|___|___| % OF COSTS REIMBURSED

ALL [100%]—SKIP TO 55

DON’T KNOW (-99)

N/A (-88)

REFUSED (-77)

54) Which additional funding sources will be used to cover the difference between actual costs and what the state reimburses?

1. Internal funds

2. Federal government funds/grants

3. State government funds/grants

4. Local government funds/grants

5. Donations/volunteers

6. Private funds/grants

7. Program fees

8. Other: ________________

1. DON’T KNOW

2. N/A

3. REFUSED

55) Approximately which percentage of state reimbursement is usually used on food? (An estimate is fine.)

|___|___| % OF REIMBURSEMENT USED ON FOOD

DON’T KNOW (-99)

N/A (-88)

REFUSED (-77)

THANK YOU FOR COMPLETING THE SURVEY

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