Appendix F8 Sponsor Info First Request Letter to State Agencies

OMB Control No.:0584-NEW

Expiration Date: xx/xx/xxxx

Public reporting burden for this collection of information is estimated to average xx minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition Services, Office of Policy Support, 3101 Park Center Drive, Room 1014, Alexandria, VA 22302 ATTN: PRA (0584-xxxx*). Do not return the completed form to this address

Appendix F8 SPONSOR INFOR FIRST REQUEST

<Date>

USDA Food and Nutrition Service
Office of Policy Support
3101 Park Center Drive, Room 1014
Alexandria, VA 22302

RE: Sponsor information request - <State agency> - Participant Characteristics Study (AG-3198-C-13-0016)

Dear <State Agency Director’s Name>,

Thank you for your participation in the U.S. Department of Agriculture’s Food and Nutrition Service study on summer meals programs. Enclosed/attached you will find a list of questions and answers from the recent webcast that may be useful to you in your effort to help us with this study. In order to conduct this study, we need a complete list of the summer meals sponsors under your jurisdiction by <date>. We understand that the deadline for sponsor applications has not concluded. At this time, please provide the information below for returning sponsors (from 2014). At the conclusion of the application process, you will receive a follow-up request to provide a comprehensive list to include new sponsors not provided with the initial request, and to allow you with an opportunity to make corrections, if needed.

For each sponsor, please provide the following information:

• Sponsor name

• Sponsor address (street number, street, city, state, zip) in separate columns

• Sponsor phone number

• Sponsor planned dates of meal service (Start date | End date)

• Number of sites sponsor plans to operate this year. (For returning sponsors, we understand that your “best guess” may be the number of sites they operated in 2014)

• Sponsor type (school, government, non-profit, NYSP, camp)

• Meal types sponsor plans to serve (breakfast, lunch, snacks, etc)

• Meal counts per sponsor in 2014 or the number of meals by type you expect a new sponsor to provide this summer

• New or returning sponsor

You may email, fax, or mail your list using the contact information below:

Email: [email protected]
Fax: (301) 985-3760
Mail: Optimal Solutions Group, Attention: SFSP Sponsors, 5825 University Research Ct., Ste 2800, College Park, MD 20740

If you have any questions or concerns about your participation in this study, please contact Optimal at 877-776-8501 or [email protected].

For inquiries about the authorization of this study, please contact Dr. Chan Chanhatasilpa at FNS Headquarters at 703-305-2115 or [email protected].

Thank you for your time and cooperation.

Sincerely,
Dr. Mark Turner
Project Director

Enclosure