FNS Computer System Access Request

Forms and Documents

Document Name	Status
Form FNS-674 FNS Computer System Access Request (Contractors) Form	Modified
Form FNS-674 FNS User Access Request Form (State) Form and Instruction	Modified
Supporting Statement 0584-0532_1-21-15 OCIO comments.doc Supporting Statement A	2015-01-21
USDA Information System Security Program_DM3545-002.pdf Supplementary Document	2014-12-18
Appendix III to OMB Circular No.pdf Supplementary Document	2014-12-18

IC Document Collections

IC ID	Document Title	Status
37095	FNS Computer System Access Request (Contractors) Form	Modified
184860	FNS User Access Request Form (State) Form and Instruction	Modified

ICR Details

OMB Control No: 0584-0532	ICR Reference No: 201411-0584-005
Status: Historical Active	Previous ICR Reference No: 201111-0584-006
Agency/Subagency: USDA/FNS	Agency Tracking No:
Title: FNS Computer System Access Request
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/04/2015
	Date Received in OIRA: 01/28/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2018	36 Months From Approved	03/31/2015
Responses	5,220	0	435
Time Burden (Hours)	870	0	73
Cost Burden (Dollars)	0	0	0

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Abstract: FNS 674 is used in all situations were access to FNS computer system is required, where current access is required to be modified, or where access is no longer required and must be deleted.

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Authorizing Statute(s): PL: Pub.L. 100 - 235 2 Name of Law: Computer Security Act of 1987
   PL: Pub.L. 107 - 347 xx Name of Law: E-Government Act of 2002
   PL: Pub.L. 1 - 1 xx Name of Law: The Federal Information Security Management Act of 2002
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 51535	10/28/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 4529	01/28/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
FNS User Access Request Form (State)	FNS-674	FNS User Access Request Form
FNS Computer System Access Request (Contractors)	FNS-674	FNS User Access Request Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,220	435	0	4,785	0	0
Annual Time Burden (Hours)	870	73	0	97	700	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a revision of a currently approved collection; the current burden inventory for this information collection is 73 burden hours. This revision seeks to request an estimated annual burden hours of 870. This is an increase of 797 burden hours. This is a direct result of the increased number of respondents filling out this form (from 435 to 5,220 and increase of 4,785 users). Additionally, FNS has increased the frequency of responses for State Agencies from 1 to 2 times per year. Although the time to fill out the form remains unchanged, FNS has revised the FNS-674 to include additional requirements needed to identify users and verify completion of Information Security Awareness (ISA) Privacy Act Training prior to processing the form.

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Annual Cost to Federal Government: $9,904

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/28/2015

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