Form FNS-674 FNS User Access Request Form

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OMB APPROVED NO. 0584-0532
Expiration Date: XX/XX/XXXX
U.S. Department of Agriculture - Food, Nutrition and Consumer Services

User Access Request Form

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of Information unless it displays a valid OMB control number. The
valid OMB control number for this information collection is 0584-0532. The time required to complete this information collection is estimated to average 10 minutes per
response, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection.

User Information

First Name

1. Last Name

Middle Name

2. Title

3. Date of Request

5. USDA E-Auth ID, (if applicable)

4. Email
6. Type of User (select one) 7. Telephone
10. Company

8. Contract Expiration Date (if applicable) 9. Temporary Employee Expiration Date (if applicable)
12. Department

11. Division

13. Office (select one)

Suite #

Street Address

City

State

14. System Name

15. Type of Access

16. Form (applicable for FPRS)

17. Action Requested

18. State/Locality Codes

19. Login ID (Agency use only)

ZIP Code

21. Enter Home ZIP Code for JP Morgan access Only:

20. Enter SSN for new NFC access Only:

22. Comments, Special Instructions and/or Justification (if "Other" is selected in fields 6, 13, or 14). (attach separate sheet if more space is
needed)

Privacy Act Statement
The privacy act is stated for individuals requesting access to the National Finance Center (NFC). The authority in collecting this information is 5 U.S.C.
301. The use of the requesting person's Social Security Number (SSN) is for identification purposes only. Existing NFC users requesting modification
or termination of access to the NFC are not required to provide their SSN.
23. User Acknowledgement (Users requesting system access must read, sign and date prior to submitting this form)
I have read and understand the Privacy Act Statement and the FNCS Rules of Behavior.
Decisions in personnel matters involving disciplinary action will be based on the assumption that I am familiar with the security
requirements presented in these rules and I am aware of my obligation to abide by them.
I understand that systems require security to protect user and system files from unauthorized access.
I have completed this form to the best of my abilities.
User Signature

Print Name

Approvals

24. a. Supervisor

Approve

Print Name
Phone Number

Date

Date

Deny

Signature

b. System - Authorizing Officials
Print Name
Phone Number

Approve
Date

Deny

Signature

c. Information Security Office
Approve

Print Name
Phone Number

Date

Deny

Signature

d. State Computer Security Officer (if applicable)
Approve

Print Name
Phone Number

Date

Deny

Signature

To be Completed by IT Customer Support
25. Has the Security and Privacy Training
been completed?
YES
NO

26. Date Received

FORM FNS-674 (04-11) Previous Editions Obsolete

27. Person Receiving Request

SBU

28. Date Completed

Electronic Form Version Designed in Adobe 9.1 Version

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Form Instructions
1. LAST, FIRST, MIDDLE NAME - Enter the last name, first name and middle name (if applicable) of the person requesting FNCS computer
system access. If middle name does not exist, enter n/a.
2. TITLE - Enter current Title.
3. DATE OF REQUEST - Select from the calendar, the date you are requesting access to an FNCS system.
4. EMAIL - Enter the FNCS email address, if known.
5. USDA E-AUTH ID - Enter your official e-Authentication ID, (existing users).
To obtain an e-Auth ID go to http://www.eauth.egov.usda.gov/index.html and click on "Create an Account"
6. TYPE OF USER - Select your user type from the drop-down menu; Federal, State, Contractor, JP Morgan or Other. “If “Other” was selected in
this field, please provide an explanation in Field 22 of what “Other” means as well as the justification for the selection.”
7. TELEPHONE- Enter telephone.
8. CONTRACT EXPIRATION DATE - If you are a Contractor, enter your Contractor Expiration Date. Please contact your COTR for this date.
9. TEMPORARY EMPLOYEE EXPIRATION DATE - If you are a Temporary Employee (Intern), enter your Expiration Date. Please contact your
supervisor for this date.
10. COMPANY - Enter your company/agency affiliation.
11. DIVISION - Enter your division affiliation.
12. DEPARTMENT - Enter your department affiliation.
13. OFFICE - Select your office affiliation from the drop-down menu. Enter the street number, street name, suite number, city, state and zip code
of the facility where the requesting user will be working. “If “Other” was selected in this field, please provide an explanation in Field 22 of what
“Other” means as well as the justification for the selection.”
14. SYSTEM NAME - Enter the system that you are requesting to access. “If “Other” was selected in this field, please provide an explanation in
Field 22 of what “Other” means as well as the justification for the selection.”
15. TYPE OF ACCESS - For the system, enter the type of access requested. Access types are system specific. Please check with the System
Owner to determine the appropriate access type.
16. FORM - This field is needed for FPRS access only. Enter the form that the user has requested to access.
17. ACTION REQUESTED - Enter the type of access requested for this system, if you are not sure, please contact the system owner for the
appropriate action.
18. STATE/LOCALITY CODES - Enter the state/locality codes that are needed for system access. State/Locality codes are FNCS organization
codes that specific systems may require. If required, these codes will determine the information that you can access within the FNCS system.
If you do not know your state/locality code, please contact the System Owner for the code.
19. LOGIN ID - For new accounts, the Agency will enter the login ID here. If an existing account, enter in your current login ID.
20. SOCIAL SECURITY NUMBER (SSN) - Enter your SSN if requesting access to the NFC only!
21. HOME ZIP CODE - Enter your home zip code if you are requesting access to JPMorgan only!
22. COMMENTS, SPECIAL INSTRUCTIONS - Enter any comments or special instructions that are needed for the completion of this request for
system access.
23. USER ACKNOWLEDGEMENT - Read the Privacy Act Statement and the FNCS Rules of Behavior (ROB), sign and date the user
acknowledgement statement. This must be completed prior to submitting this form to your supervisor.
24. APPROVALS - Prior to the user submitting the User Access Request form, it must be approved by the following: the user's Supervisor, the
Authorizing Official for the system, the Information Security Office and the State Computer Security Officer, if applicable.
25. SECURITY and PRIVACY TRAINING COMPLETE - This section is for FNCS IT Customer Support and Information Security Office Staff use
only.
26. DATE RECEIVED - This section is for FNCS IT Customer Support and Information Security Office Staff use only.
27. PERSON RECEIVING REQUEST - This section is for FNCS IT Customer Support and Information Security Office Staff use only.
28. DATE COMPLETED - This section is for FNCS IT Customer Support and Information Security Office Staff use only.

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