State and Local Public Health Planners:
Pandemic Preparedness Readiness
OSTLTS Generic Information Collection Request
OMB No. 0920-0879
Supporting Statement – Section B
Submitted: 04/06/2015
Program Official/Project Officer
Emily Kahn, PhD, MPH, MA
Team Lead, Science Integration & Applied Research Team
Division of State and Local Readiness (DSLR)
Centers for Disease Control and Prevention (CDC)
1600 Clifton Road, MS D-18
Atlanta, GA 30329
Phone: 404-639-0669
Fax: 404-553-7852
Email: [email protected]
Section B – Data Collection Procedures 3
1. Respondent Universe and Sampling Methods 3
2. Procedures for the Collection of Information 3
3. Methods to Maximize Response Rates Deal with Nonresponse 4
4. Test of Procedures or Methods to be Undertaken 4
5. Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data 4
Data will be collected from 62 Directors of the Public Health Emergency Preparedness (PHEP) cooperative agreement and up to7 additional people designated by each PHEP Director to complete the 7 specific sections of the Pandemic Readiness Assessment as outlined below:
Pandemic Readiness |
Anticipated Respondent |
Contact Information Form |
PHEP Director |
Vaccination Planning (Section 1) |
Immunization Coordinator |
Epidemiology and Laboratory (Section 2) |
State Epidemiologist and State Lab Director |
Medical Care and Countermeasures (Section 3) |
Strategic National Stockpile Coordinator OR Healthcare Preparedness Program Director |
Healthcare Systems (Section 4) |
Healthcare Preparedness Program Director |
Community Mitigation (Section 5) |
PHEP Director OR Epidemiologist |
Public Information and Communication (Section 6) |
Public Information Officer/Staff |
Public Health and Immunization Workforce (Section 7) |
PHEP Director OR Grant Manager |
All respondents will be in state, local, and territorial health departments acting in their official capacities. The largest potential number of respondents will be 496 (8 questionnaires multiplied by 62 jurisdictions); however, in pilot testing, some respondents completed more than one section, which would result in fewer total respondents. Although there may be fewer total respondents, the number of actual responses will remain the same.
The data collection system consists of two stages of web-based assessments:
In the first stage of data collection, CDC will send an email to all 62 PHEP Directors who are responsible for program operations in each of the awardee jurisdictions. The email will introduce the data collection, explain the procedures, and collect the names and email information for each person whom the PHEP director designates to answer each of the 7 sections of the pandemic readiness assessment (see Attachment F—Contact Instrument).
The contact information obtained in stage 1 will be used to identify the appropriate person(s) within each jurisdiction to complete each of the 7 subsequent assessment instruments. Respondents will be recruited through an invitation email, which will contain a link to the appropriate assessment tool (see Attachment N—Invitation Emails). The assessments will be programmed using the web-based tool, Vovici, which allows users to be able to save their work and come back to it on a later time. While the entire assessment (all sections) will be sent to the PHEP Director for oversight and awareness, it is anticipated that each section will be completed by the appropriate jurisdictional subject matter expert working in conjunction with the PHEP Director (see Table on page 3 for anticipated respondents).
Once collected, data will be analyzed using Microsoft Excel and SAS to gather descriptive statistics, meaning the results will reflect generalizations about the sample group only and not the total STLT population.
Email notification and reminder emails will be sent to maximize response rates. Respondents will be asked for their response to the instrument within a 3-week period to allow ample time for respondents to complete it. Reminder emails will be sent on day 7 and day 14 of the assessment only to those who have not yet responded to the assessment and those that have partially completed the assessment, in order to maximize response rates (see Attachments O and P).
The
initial assessment was pilot tested by 9 PHEP Directors who serve on
the Executive Committee of the Directors
of Public Health Preparedness. The pilot testing was conducted to:
1) ensure that the questions asked are relevant to respondent pool;
2) ensure that all items are directly linked to the PHEP capabilities
that are the framework for PHEP-funded activities; and 3) identify
information that is already available through other data collections.
During the pilot testing phase, we discovered that the PHEP
Directors did not complete the entire assessment themselves, but
rather sent sections to other PHEP and health department staff with
more direct knowledge of content areas. Because of this, and other
feedback given during a debriefing session, the decision was made to
break the assessment into separate sections that could be sent
directly to points of contact identified by the PHEP Director. In
addition, pilot testing feedback was used to reduce the total number
of questions, refine questions, ensure accurate programming and skip
patterns, and establish the estimated time required to complete the
assessment.
The estimate for burden hours is based on a
pilot test of the data collection instrument. In the pilot test, the
average time to complete the assessment including time for reviewing
instructions, gathering needed information and completing the
assessment, was approximately 2 hours for the Vaccination Planning
assessment. Time to completion for the other assessment sections
ranged from 5 minutes to 30 minutes. For the purposes of calculating
burden hours for these instruments, the upper limit was used (i.e.,
30 minutes).
Two CDC staff members and a consultant will be responsible for the majority of the data collection, analysis and reporting activities.
Name: Emily Kahn
Title: Team Lead, Science Integration and Applied Research Team, ASEB/DSLR
Phone: 404-639-0669
Email: [email protected]
Name: Todd Talbert
Title: Associate Director for Program Planning and Development, DSLR
Phone: 404.202.6541
Email: [email protected]
Name: Olga Nacalaban
Title: Consultant | U.S. Federal Government Services | Deloitte Consulting, LLP
Phone: 404.202.6541
Email: [email protected]
Invitation Emails
Reminder Email (Day 7)
Reminder Email (Day 14)
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | CDC User |
| File Modified | 0000-00-00 |
| File Created | 2021-01-26 |