OMB Control Number 1084-XXXX Expiration Date: XX/XX/20XX
FACILITY CHECKLIST FOR SPACES HOUSING DOI MUSEUM PROPERTY
(NON-DOI
FACILITIES)
COVER PAGE
Facility Name:
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Facility Contact Information: Name and title:
Street address:
Email address:
Telephone #:
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Bureau(s) with Collection(s) in the Facility:
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Checklist Completed By: Name and title:
Email:
Date:
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AAM Accreditation Information (if applicable) Accreditation Date: Accreditation Expiration Date:
Provide AAM General Facility Report (if available). |
List of Exhibit, Storage, and Administrative Office Space(s) Evaluated: |
Comments |
FACILITY CHECKLIST FOR SPACES HOUSING DOI MUSEUM PROPERTY
(NON-DOI FACILITIES)
Purpose: This Checklist is required for evaluating facilities, procedures, and operations used to preserve and protect DOI museum collections in exhibit and storage spaces within non-DOI facilities. The Checklist is used in a dialog with responsible staff to evaluate compliance with the required standards in Part 411 of the Departmental Manual (411 DM), Identifying and Managing Museum Property, and DOI Museum Property Directive (Directive) #4, Required Standards for Managing and Preserving Museum Property. The Checklist is also used to develop corrective actions that will improve conditions in the spaces that house DOI museum collections.
Core
Plans and Management Tools1
Plan Name |
Score: 0 - 4 |
Date Approved |
Collection Management Plan |
____________ |
___________________ |
The
Collection Management Plan (CMP) documents the unit’s
strategic requirements in regard to the long-term management,
care, and preservation of its museum collections; includes
recommendations for correcting any identified deficiencies; and
has been reviewed, and updated if necessary, in the last five
years. Comments:
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Emergency Management Plan |
____________ |
___________________ |
The Emergency Management Plan (EMP) must identify all of the local threats (as listed below) and include the following key elements: 1) risk mitigation, response, and recovery for museum collections appropriate to each threat; 2) risks to the spaces, as identified by a structural fire survey; 3) appropriate staff, training, and drills; and 4) locations of all of the spaces that house collections. The EMP has been reviewed, and updated if necessary, in the last five years.
List the local threats to museum collections: ☐ Fire ☐ Flooding (human-caused and/or on 100- or 500-year floodplain) ☐ Hurricane ☐ Earthquake ☐ Tornado ☐ Severe windstorm ☐ Crime ☐ Civil unrest ☐ Other___________________ Comments:
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Plan Name |
Score: 0 - 4 |
Date Approved |
Security Plan |
____________ |
___________________ |
A Security Plan establishes the museum security program. The Security Plan must include procedures for: 1) authorizing access, including key control and opening and closing requirements; 2) recording/tracking object movement; 3) using a combination of staff, mechanical devices, and/or electronic systems that are adequate to the risks; 4) securing exhibits at all times; and 5) staff training. The Security Plan has been reviewed, and updated if necessary, in the last five years.
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Integrated Pest Management Plan |
____________ |
___________________ |
An Integrated Pest Management (IPM) Plan specifies the procedures to prevent and resolve pest problems in the most efficient and ecologically sound manner without compromising the safety of the collections, visitors, and staff. The IPM Plan must be implemented for all spaces housing museum collections and include procedures for: 1) monitoring and inspecting the objects and spaces; 2) identifying and documenting the presence of pests; 3) discouraging/mitigating pests by habitat modification and good housekeeping; 4) response/treatment; and 5) training. The IPM Plan has been reviewed, and updated if necessary, in the last five years.
Comments:
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Housekeeping Plan |
____________ |
___________________ |
A Housekeeping Plan provides clear direction for minimizing agents of deterioration and maintaining clean spaces and objects. The Housekeeping Plan must include: 1) procedures and schedules for performing housekeeping tasks; 2) proper handling and cleaning methods and techniques; 3) identifying and training responsible staff; 4) supplies and equipment to be used; and 5) restrictions on smoking, drinking, and eating in collection storage spaces and rules for these activities in other spaces. The Housekeeping Plan has been reviewed, and updated if necessary, in the last five years.
Comments:
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Other Plans and Management Tools |
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List
any other museum planning and management documents the facility
has:
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Space ___ of ___
Evaluation Elements for Exhibit and Storage Spaces |
Score: 0-4 or NA |
Estimated Cost |
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Environmental Controls |
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Comments:
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Comments:
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(Enter NA if there are no environmentally sensitive objects in the space.) |
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Comments:
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- are monitored in the space on an appropriate schedule and - deficiencies are addressed. |
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Comments:
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- are monitored in the space on an appropriate schedule and - deficiencies are addressed. |
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Comments:
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(Enter NA if there are no windows.) |
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Comments:
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(Enter “NA” if there are no environmental control systems.) |
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Comments:
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Evaluation Elements for Exhibit and Storage Spaces |
Score: 0 - 4 or NA |
Estimated Cost |
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- monitored, - identified, and - controlled. |
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Comments:
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- analyzed and - documented and retained. |
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Comments:
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Emergency Management |
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Comments:
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Comments:
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- clearly marked and - unobstructed. |
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Comments:
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Comments:
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Security |
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- identified by an appropriate specialist and - sufficient to mitigate risks to the objects. |
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Comments:
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Evaluation Elements for Exhibit and Storage Spaces |
Score: 0 - 4 or NA |
Estimated Cost |
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- key control, - access control, and - opening and closing. |
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Comments:
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Comments:
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- inspected and tested by qualified personnel on an appropriate schedule and - maintained by qualified personnel on an appropriate schedule. (Enter “NA” if there is no intrusion detection system.) |
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Comments:
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Fire Protection |
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Comments:
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- inspected and tested by qualified personnel on an appropriate schedule and - maintained by qualified personnel on an appropriate schedule. |
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Comments:
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Comments:
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Housekeeping and Object Handling |
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Comments:
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Evaluation Elements for Exhibit and Storage Spaces |
Score: 0 - 4 or NA |
Estimated Cost |
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Comments:
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Comments:
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Comments:
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Records Handling and Preservation |
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- data are backed up on an appropriate schedule and - backup files are kept offsite in appropriate storage. (Enter “NA” if only paper records are used.) |
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Comments:
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Comments:
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Exhibit Space Only (Do Not Use for Storage Spaces) |
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Comments:
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Storage Space Only (Do Not Use for Exhibit Spaces) |
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Comments:
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Evaluation Elements for Exhibit and Storage Spaces |
Score: 0 – 4 or NA |
Estimated Cost |
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Comments:
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- house current museum collections and - accommodate planned growth. |
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Comments:
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(Enter “NA” if there are no utility meters or other equipment in the space.) |
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Comments:
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Comments:
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- identified using labels and signage that conform to applicable Federal or local requirements and - maintained in an approved cabinet outside of the storage space. (Enter “NA” if no hazardous liquids and supplies are present.) |
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Comments:
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- identified using labels and signage that conform to applicable Federal or local requirements and - appropriately packaged. (Enter “NA” if no objects posing health risks are present.) |
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Comments:
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Evaluation Elements for Exhibit and Storage Spaces |
Score: 0 – 4 or NA |
Estimated Cost |
(Enter “NA” if no fluid-preserved specimens are present.) |
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Comments:
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Paperwork Reduction Act Statement: This information is collected on a voluntary basis to satisfy DOI’s responsibilities for ensuring the proper management of DOI museum collections held at non-Federal repositories as defined in 36 CFR Part 79. It is estimated that responding to the request will take an average of 2 hours to complete. This includes the amount of time it takes to gather the information and send it to the requestor. If you wish to make comments on the form and instructions, please send them to the U.S. Department of the Interior, Interior Museum Program, 1849 C Street N.W., MS-4262-MIB, Washington, D.C. 20240. Note: Comments, names and addresses of commentators are available for public review during regular business hours. If you wish us to withhold this information, you must state this prominently at the beginning of your comment. We will honor your request to the extent allowable by law. In compliance with the Paperwork Reduction Act of 1995, as amended, the collection has been reviewed by the Office of Management and Budget and assigned a control number and expiration date. The number and expiration date are at the top of these instructions. Please note that an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a currently valid OMB control number.
1 Core Plans and Management Tools may be separate documents, as described here, or the key elements may be combined in one or more plans or management documents. Where combined, the goal is to determine to what degree each set of key elements is addressed in the unit’s written plan(s).
2 This Checklist does not adequately evaluate a storage space for fluid-preserved specimens. For information on best practices for storing and preserving fluid-preserved specimens, see Simmons 2009.
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
Author | Terry Childs |
File Modified | 0000-00-00 |
File Created | 2021-01-25 |