SUPPORTING STATEMENT SSS FORM 2 3B and 3C

SUPPORTING STATEMENT
SSS FORM 2, 3B AND 3C
OMB NO. 3240-0003

A.

Justification
1.

The Military Selective Service Act stipulates that the Selective Service
System (SSS) must be ready to provide the untrained manpower required to staff
our Armed Services during a military emergency. This requirement makes
the collection of this information necessary. The principal purpose of the
required information is to ensure the accuracy and completeness of the
registration data maintained by the SSS for the purpose of establishing
registration. This information may be furnished to other government agencies
for the purposes stated below:
The Military Selective Service Act, Selective Service regulations, and the
President's Proclamation on Registration requires those registering with
Selective Service to provide their full name, date of birth, address, sex,
Social Security Account Number, if they have one, and their signature. The
principal purpose of the requested information is to establish or verify a
person's registration with the Selective Service System.
Registration
information may be shared with the following government agencies for the
purposes stated:
a.

Department of Justice - for review and processing of suspected
violations of the Military Selective Service Act (MSSA), for perjury,
and for defense of a civil action arising from administrative processing
under such Act.

b.

Department of State and U.S. Citizenship and Immigration Services
- for collection and evaluation of data to determine a person's
eligibility for entry/reentry into the United States and for United States
citizenship.

c.

Department of Defense and U.S. Coast Guard - to exchange data
concerning registration, classification, induction, and examination of
registrants and for identification of prospects for recruiting.

d.

Department of Labor - to assist veterans in need of data concerning
reemployment rights, and for determination of eligibility for benefits
under the Workforce Investment Act.

e.

Department of Education - to determine eligibility for student
financial assistance.

f.

U.S. Census Bureau - for the purposes of planning or carrying out a
census or survey or related activity pursuant to the provisions of Title 13.

g.

Office of Personnel Management and U.S. Postal Service - to
determine eligibility for employment.

h.

Department of Health and Human Services - to determine a
person's proper Social Security Account Number and for locating
parents pursuant to the Child Support Enforcement Act.
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i.

State and Local Governments - to provide data that may constitute
evidence and facilitate the enforcement of state and local law.

j.

Alternative Service Employers - to exchange information with
employers regarding a registrant who is a conscientious objector for the
purpose of placement and supervision of performance of alternative
service in lieu of induction into the military service.

k.

General Public - Registrant's name, Selective Service Registration
Number, Date of Birth and Classification, (Military Selective Service Act,
Section 6, 50 U.S.C. App.456h)

2.

U. S. Postal Service does not maintain registrant information or files.

3.

We know of no duplication of data, including Selective Service Number.

4.

Men are required to register within 30 days of their 18th birthday and to inform SSS
of any changes to the information provided at registration. We are not aware of
any other system of records that is based on this population base.

5.

N/A. The information collection does not involve small organizations.

6.

Collection of updates or corrections to the registrant data file on any basis, other
than on a continuing basis, when necessary, would result in an incomplete
and outdated database for use in the event of a mobilization during a national
emergency.

7.

This collection conforms to all regulations and guidelines applicable to
Federal information collection activities

8.

Consultations outside the Agency.
N A to SSS-2 and SSS-3B.
The SSS-3C is generated from the SSS Compliance Program.
The
information contained in this form is obtained by matching records on the SSS
registrant data file with input files provided primarily by Department of Motor
Vehicles (DMV) of various states, Department of Defense (DoD), and the
Department of Education (ED). Non-matching records from input files are
used to print the SSS-3C and to inform potential non-registrants of the need to
register with SSS.

9.

a.

Discussions are routinely held with the numerous officials from DoD, ED,
state governors, and OMV officials throughout the year concerning the
SSS-3C. Names and telephone numbers are furnished upon request:

b.

N/A, no unresolved problem.

c.

Public contacts and comments.
Comments are obtained from
Congress, OMB and the public through the usual channels, such as the
Federal Register, periodic reports to OMB and the Congress, and the
annual budget review process. Comments and SSS responses are
furnished upon request.

The information collected to update files is used only according to the
Privacy Act Notification printed on each form supported by this Supporting
Statement.
Source documents are maintained in a controlled environment during
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preparation for computer processing.
Thereafter, the information is
maintained on magnetic media and microfilms which are stored in a secure
facility. The paper source documents are then macerated. The information
collection complies with the Privacy Act of 1974, OMS Circular A-108, and OMS
Matching Guidelines dated May 11, 1982.
10.

Information collected in the SSS-3C is necessary to register or verify
registration and to determine if the respondent is exempt from the registration
requirement. The MSSA specifies exemptions that are allowed, and the
questions are in conformance with the provisions of the governing regulation.

11.

Estimates of Annualized Cost.
Government:
Cost: CY 13 Percentage of SSS Forms 2, 3B, and 3C received to Total "Paper"
Forms = 33%
Personnel Support:
Printing and Processing:
Postage
Total:

$ 224,000
$ 226,000
$1,190,000
$1,670,000

DMC Production FTE = 47
Hours per FTE = 1,776
Percent Forms 2, 3B and 3C =33%
Respondent:
Hours:

Receipts per form CY 13
SSS 2
2,300
SSS 38
13,209
SSS 3C
235,079
Total - 250,588

Hours per response:

.0333

HOURS = 250,588 x .0333 = 8,345
12.

Estimates of the burden of the collection of information
The potential SSS-2 and SSS-3B respondent universe includes registrants who
have incorrect data recorded on their registration record by virtue of
transcription errors, incorrect data provided, or change of information.
The potential SSS-3C respondent universe includes new registrants and
individuals who possibly have not complied with the MSSA following
President Carter's establishment of registration in 1981.
SSS estimates .0333 hours or less than two (2) minutes to respond to the
information requested on each form.

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The SSS Form 2, entitled Change of Information, is available only at post
offices in the United States and the U.S. Embassies and Consulates in
foreign countries. Use of this form enables registrants who move to provide SSS
with updated information for their files.
Another method of collecting changes is to mail each registrant a
Registration Acknowledgment letter (SSS Form 3A) with a Registration
Acknowledgment and Change of Information SSS Form 3B attached or
enclosed. These are sent in the following situations: an individual registers, a
name or date of birth change is received, a post office change of address notice
is processed, a record is reactivated, or when specifically requested by the
registrant.
The Registration Acknowledgment and the Registration Change Form are both
preprinted with the exact information that is recorded in the database. However,
the usage of these forms differs in that the Registration Acknowledgment is
retained by the registrant as proof of his registration, whereas the registrant is
requested to correct/update the data on the Registration Change Form, and
return it to SSS if he needs to change any data in his record.
Because the purpose is the same, (exception: SSS form 3A is an outbound form)
i.e., the verification and/or the correction of individual registrant records,
and the information collected is the same, the SSS Form 3A&B and 3C are
considered to have blanket approval for public use under OMB Approval No.
3240-0003.
Estimates provided in A.11. are based on the estimated production workload
schedule for the SSS Data Management Center (DMC) in Great Lakes,
Illinois. These projections are based on SSS experience from prior year
production runs at the DMC.
An ICB is not used at the SSS.

B.

13.

No reduction in the reporting burden is anticipated.

14.

Plans for tabulation and publication include ad hoc and quarterly releases of
registration information to the media, as well as the Annual Report to
Congress.

15.

Federal Register notice required for soliciting public comments on this collection of
information was published on November 12, 2014. No comments were
received.

COLLECTION OF INFORMATION EMPLOYING STATISTICAL METHODS.
N/A to SSS. Statistical methods are not used in the collection described in this statement.

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