National Practitioner Data Bank for Adverse Information on Physicians and Other Health Care Practitioners: Regulations and Forms

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 37 ReconcilingMissingActionForm	Form and Instruction	New	Available
Form 36 Corrective Action Plan (Entity)	Form and Instruction	New	Available
Form 35 LicensingBoardAttestation	Form and Instruction	New	Available
Form 34 ReportingDiscrepancyLetter	Form and Instruction	New	Available
Form 33 LicensingBoardDataRequest	Form and Instruction	New	Available
Form 32 HospitalRegistrationRenewal	Form and Instruction	New	Available
Form 31 31 HospitalRegistrationInitial	Form and Instruction	New	Available
Form 30 Account Discrepancy	Form and Instruction	Modified	Available
Form 29 Authorized Agent Designation	Form and Instruction	Modified	Available
Form 28 Electronic Transfer of Funds (ETF) Authorization	Form and Instruction	Modified	Available
Form 27 Agent Registration (Renewal & Update)	Form and Instruction	Modified	Available
Form 26 Agent Registration (Initial)	Form and Instruction	Modified	Available
Form 25 Entity Registration (Renewal & Update)	Form and Instruction	Modified	Available
Form 24 Entity Registration (Initial)	Form and Instruction	Modified	Available
Form 23 Request for Secretarial Review	Form and Instruction	Modified	Available
Form 22 Subject Statement and Dispute	Form and Instruction	Modified	Available
Form 21 Continuous Query	Form and Instruction	Modified	Available
Form 20 Self-Query on an Organization	Form and Instruction	Modified	Available
Form 19 Self-Query on an Individual	Form and Instruction	Modified	Available
Form 18 One Time Query for an Organization	Form and Instruction	Modified	Available
Form 17 One Time Query for an Individual	Form and Instruction	Modified	Available
Form 16 Health Plan Action	Form and Instruction	Modified	Available
Form 15 Government Administrative	Form and Instruction	Modified	Available
Form 14 Exclusion/Debarment	Form and Instruction	Modified	Available
Form 13 Civil Judgment	Form and Instruction	Modified	Available
Form 12 Injunction	Form and Instruction	Modified	Available
Form 11 Nolo Contendere (no contest) plea	Form and Instruction	Modified	Available
Form 10 Deferred Conviction or Pre-Trial Diversion	Form and Instruction	Modified	Available
Form 9 Criminal Conviction (Guilty Plea or Trial)	Form and Instruction	Modified	Available
Form 8 Professional Society	Form and Instruction	Modified	Available
Form 7 Title IV Clinical Privileges Actions	Form and Instruction	Modified	Available
Form 6 Accreditation	Form and Instruction	Modified	Available
Form 5 Peer Review Organization	Form and Instruction	Modified	Available
Form 4 DEA/Federal Licensure	Form and Instruction	Modified	Available
Form 3 State Licensure	Form and Instruction	Modified	Available
Form 2 Medical Malpractice Payment	Form and Instruction	Modified	Available
Form 1 Correction, Revision to Action, Correction of Revision to Action, Void, Notice of Appeal	Form and Instruction	Modified	Available
SSA 0126.docx	Supporting Statement A	Uploaded 2015-03-30	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
214939	ReconcilingMissingActionForm	Form and Instruction	New	ReconcilingMissingActionForm
214938	Corrective Action Plan (Entity)	Form and Instruction	New	Corrective Action Plan (Entity)
214937	LicensingBoardAttestation	Form and Instruction	New	LicensingBoardAttestation
214936	ReportingDiscrepancyLetter	Form and Instruction	New	ReportingDiscrepancyLetter
214935	LicensingBoardDataRequest	Form and Instruction	New	LicensingBoardDataRequest
214934	HospitalRegistrationRenewal	Form and Instruction	New	HospitalRegistrationRenewal
214933	HospitalRegistrationInitial	Form and Instruction	New	31 HospitalRegistrationInitial
206509	Account Discrepancy	Form and Instruction	Modified	Account Discrepancy
206508	Authorized Agent Designation	Form and Instruction	Modified	Authorized Agent Designation
206507	Electronic Transfer of Funds (ETF) Authorization	Form and Instruction	Modified	Electronic Transfer of Funds (ETF) Authorization
206506	Agent Registration (Renewal & Update)	Form and Instruction	Modified	Agent Registration (Renewal & Update)
206505	Agent Registration (Initial)	Form and Instruction	Modified	Agent Registration (Initial)
206504	Entity Registration (Renewal & Update)	Form and Instruction	Modified	Entity Registration (Renewal & Update)
206503	Entity Registration (Initial)	Form and Instruction	Modified	Entity Registration (Initial)
206502	Request for Secretarial Review	Form and Instruction	Modified	Request for Secretarial Review
206501	Subject Statement and Dispute	Form and Instruction	Modified	Subject Statement and Dispute
206500	Continuous Query	Form and Instruction	Modified	Continuous Query
206499	Self-Query on an Organization	Form and Instruction	Modified	Self-Query on an Organization
206498	Self-Query on an Individual	Form and Instruction	Modified	Self-Query on an Individual
206497	One Time Query for an Organization	Form and Instruction	Modified	One Time Query for an Organization
206496	One Time Query for an Individual	Form and Instruction	Modified	One Time Query for an Individual
206495	Health Plan Action	Form and Instruction	Modified	Health Plan Action
206494	Government Administrative	Form and Instruction	Modified	Government Administrative
206493	Exclusion/Debarment	Form and Instruction	Modified	Exclusion/Debarment
206492	Civil Judgment	Form and Instruction	Modified	Civil Judgment
206491	Injunction	Form and Instruction	Modified	Injunction
206490	Nolo Contendere (no contest) plea	Form and Instruction	Modified	Nolo Contendere (no contest) plea
206489	Deferred Conviction or Pre-Trial Diversion	Form and Instruction	Modified	Deferred Conviction or Pre-Trial Diversion
206488	Criminal Conviction (Guilty Plea or Trial)	Form and Instruction	Modified	Criminal Conviction (Guilty Plea or Trial)
206487	Professional Society	Form and Instruction	Modified	Professional Society
206486	Title IV Clinical Privileges Actions	Form and Instruction	Modified	Title IV Clinical Privileges Actions
206485	Accreditation	Form and Instruction	Modified	Accreditation
206484	Peer Review Organization	Form and Instruction	Modified	Peer Review Organization
206483	DEA/Federal Licensure	Form and Instruction	Modified	DEA/Federal Licensure
206482	State Licensure	Form and Instruction	Modified	State Licensure
206481	Medical Malpractice Payment	Form and Instruction	Modified	Medical Malpractice Payment
206480	Correction, Revision to Action, Correction of Revision to Action, Void, Action on Appeal	Form and Instruction	Modified	Correction, Revision to Action, Correction of Revision to Action, Void, Notice of Appeal

ICR Details

OMB Control No: 0915-0126	ICR Reference No: 201502-0915-001
Status: Historical Active	Previous ICR Reference No: 201405-0915-005
Agency/Subagency: HHS/HSA	Agency Tracking No: 19186
Title: National Practitioner Data Bank for Adverse Information on Physicians and Other Health Care Practitioners: Regulations and Forms
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 03/30/2015
Retrieve Notice of Action (NOA)	Date Received in OIRA: 02/11/2015
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2018	36 Months From Approved	05/31/2016
Responses	5,012,335	0	1,696,115
Time Burden (Hours)	278,753	0	265,978
Cost Burden (Dollars)	0	0	0

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Abstract: The National Practitioner Data Bank (NPDB) is required to receive and release under 45 CFR Part 60 certain adverse data regarding physicians, dentists, and other licensed health care practitioners. Data collected on adverse actions and information relating to the professional competence and condcut of physicians and other health care practitioners will be shared with hospitals, licensing boards, professional societies, and selected health providers. These data will be used to maintain and improve health care and will be obtained from insurers, licensure boards, hospitals, and other providers.

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Authorizing Statute(s): PL: Pub.L. 104 - 101 221 Name of Law: Establishment of the Health Care Fraud and Abuse Data Collection Program
   PL: Pub.L. 99 - 660 402 Name of Law: Health Care Quality Improvement Act of 1986
   US Code: 42 USC 11101 Name of Law: Health Care Quality Improvement Act of 1986
   US Code: 42 USC 1301 Name of Law: Health Care and Abuse Data Collection Program
   US Code: 42 USC 136r-2 Name of Law: 2. Section 1921 of the Social Security Act
   US Code: 42 USC 1320a-7e Name of Law: 3. Section 1128E of the Social Security Act
   PL: Pub.L. 111 - 148 6403 Name of Law: Patient Protection and Affordable Care Act of 2010
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 72690	12/08/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 7481	02/10/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 37

table that charts list of burden

IC Title	Form No.	Form Name
HospitalRegistrationRenewal	32	HospitalRegistrationRenewal
Account Discrepancy	30	Account Discrepancy
Accreditation	6	Accreditation
Agent Registration (Initial)	26	Agent Registration (Initial)
Agent Registration (Renewal & Update)	27	Agent Registration (Renewal & Update)
Authorized Agent Designation	29	Authorized Agent Designation
Civil Judgment	13	Civil Judgment
Continuous Query	21	Continuous Query
Correction, Revision to Action, Correction of Revision to Action, Void, Action on Appeal	1	Correction, Revision to Action, Correction of Revision to Action, Void, Notice of Appeal
Corrective Action Plan (Entity)	36	Corrective Action Plan (Entity)
Criminal Conviction (Guilty Plea or Trial)	9	Criminal Conviction (Guilty Plea or Trial)
DEA/Federal Licensure	4	DEA/Federal Licensure
Deferred Conviction or Pre-Trial Diversion	10	Deferred Conviction or Pre-Trial Diversion
Electronic Transfer of Funds (ETF) Authorization	28	Electronic Transfer of Funds (ETF) Authorization
Entity Registration (Initial)	24	Entity Registration (Initial)
Entity Registration (Renewal & Update)	25	Entity Registration (Renewal & Update)
Exclusion/Debarment	14	Exclusion/Debarment
Government Administrative	15	Government Administrative
Health Plan Action	16	Health Plan Action
HospitalRegistrationInitial	31	31 HospitalRegistrationInitial
Injunction	12	Injunction
LicensingBoardAttestation	35	LicensingBoardAttestation
LicensingBoardDataRequest	33	LicensingBoardDataRequest
Medical Malpractice Payment	2	Medical Malpractice Payment
Nolo Contendere (no contest) plea	11	Nolo Contendere (no contest) plea
One Time Query for an Individual	17	One Time Query for an Individual
One Time Query for an Organization	18	One Time Query for an Organization
Peer Review Organization	5	Peer Review Organization
Professional Society	8	Professional Society
ReconcilingMissingActionForm	37	ReconcilingMissingActionForm
ReportingDiscrepancyLetter	34	ReportingDiscrepancyLetter
Request for Secretarial Review	23	Request for Secretarial Review
Self-Query on an Individual	19	Self-Query on an Individual
Self-Query on an Organization	20	Self-Query on an Organization
State Licensure	3	State Licensure
Subject Statement and Dispute	22	Subject Statement and Dispute
Title IV Clinical Privileges Actions	7	Title IV Clinical Privileges Actions

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,012,335	1,696,115	0	3,316,220	0	0
Annual Time Burden (Hours)	278,753	265,978	0	12,775	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The total burden hours increased by approximately 9,700 hours and the total number of respondents increased by approximately 3.3 million respondents since our last approved burden. In the previous submission, we only counted individual transactions that were manually processed through the IQRS system. We did not account for batch transactions that were processed through an automated system called QRXS because there is no direct user burden. This time, we decided to include the number of batch queries and reports due to the large volume of automated transactions. For this reason, the burden table provides a more complete picture of our respondent numbers because it reflects manual (IQRS) and automatic (QRXS) transactions.

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Annual Cost to Federal Government: $20,500,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Yes

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/11/2015

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