Survey of State Criminal History Information Systems, 2014 and 2016

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
2012 Survey of State Criminal History Information Systems	Form and Instruction	Removed	Available
Survey of State Criminal History Information Systems, 2010	Form and Instruction	Removed	Available
Survey of State Criminal History Information Systems, 2014	Form and Instruction	New	Available
SSCHIS14 Attachments w table of contents.pdf	Supplementary Document	Uploaded 2015-02-17	Available
2014 SSCHIS Supporting Statement Part B final.docx	Supporting Statement B	Uploaded 2015-02-17	Available
Authorizing legislation_data collection.doc	Supplementary Document	Uploaded 2007-03-07	Available
2014 SSCHIS Supporting Statement Part A final.doc	Supporting Statement A	Uploaded 2015-02-17	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
45644	Survey of State Criminal History Information Systems, 2010	Form and Instruction	Removed	2012 Survey of State Criminal History Information Systems
45644	Survey of State Criminal History Information Systems, 2010	Form and Instruction	Removed	Survey of State Criminal History Information Systems, 2010
215027	Survey of State Criminal History Information Systems	Form and Instruction	New	Survey of State Criminal History Information Systems, 2014

ICR Details

OMB Control No: 1121-0312	ICR Reference No: 201502-1121-002
Status: Historical Active	Previous ICR Reference No: 201211-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Survey of State Criminal History Information Systems, 2014 and 2016
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/30/2015
Retrieve Notice of Action (NOA)	Date Received in OIRA: 02/24/2015
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2018	36 Months From Approved	01/31/2014
Responses	56	0	56
Time Burden (Hours)	347	0	353
Cost Burden (Dollars)	0	0	0

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Abstract: The biennial survey of state criminal history repositories will be conducted for yearend 2014 and 2016. The survey will collect data to be used as the basis for estimating the percentage of total state records that are immediately available through the FBI's Interstate Identification Index and the percentage that include dispositions. All 50 States, DC and the five territories will be surveyed.

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Authorizing Statute(s): PL: Pub.L. 105 - 251 301 Name of Law: Crime identification technology act of 1998
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 75837	12/19/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 9282	02/20/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Survey of State Criminal History Information Systems	N/A	Survey of State Criminal History Information Systems, 2014
Survey of State Criminal History Information Systems, 2010	N/A, N/A	Survey of State Criminal History Information Systems, 2010 ,   2012 Survey of State Criminal History Information Systems

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	56	56	0	0	0	0
Annual Time Burden (Hours)	347	353	0	-6	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Cutting Redundancy

Short Statement: Changes have been made in the organization of the current survey. Significant effort was made to reduce or eliminate questions that tend to yield the same responses each year or where the information requested can be obtained from other sources. For example, Section IV of the 2012 survey, "Corrections Reporting," historically contained four questions that in previous cycles yielded similar results. These have been removed and expanded questions throughout the current survey concerning arrest and disposition reporting and records that are associated with domestic violence protection orders, wanted persons, mental health adjudications, and questions regarding records of persons who are ineligible to purchase firearms have been expanded or added. To account for recent technological enhancements to national and state criminal justice information systems and the way in which records are maintained, accessed and disseminated, the 2014 survey adds two additional sections: Section V: Criminal Justice Rap Back Services, and Section VI: Noncriminal Justice Rap Back Services.

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Annual Cost to Federal Government: $178,419

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/24/2015

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