General Clearance Grant Application and Post-Award Processes

Forms and Documents

Document Name	Status
Form 1 National Medal for Museum and Library Service - FY16 Form and Instruction	Unchanged
Justification for Change - Sparks-Museums FY16.pdf Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - NLG-Museums FY16.pdf Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - NANH FY16.pdf Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - MFA FY16.pdf Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - AAHC FY16.docx Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - NLG-Libraries_20150722.docx Justification for No Material/Nonsubstantive Change	2015-08-07
Justification for Change - LB21_20150722.docx Justification for No Material/Nonsubstantive Change	2015-08-07
PRA burden est 20150528.xlsx Supplementary Document	2015-05-28
NA_Hawaiian_FY16_NOFO.pdf Supplementary Document	2015-05-28
Burden estimate for IMLS.xlsx Supplementary Document	2015-05-28
Grant App justification A 0029 - 2015.docx Supporting Statement A	2015-05-28
NOFO Linked Pages 20150515.pdf Supplementary Document	2015-05-27

IC Document Collections

IC ID	Document Title	Status
216763	Sparks! Ignition Grants for Museums – FY16 Notice of Funding Opportunity Instruction	Modified
216762	Sparks! Ignition Grants for Libraries – FY16 Notice of Funding Opportunity Instruction	Unchanged
216761	National Leadership Grants for Museums – FY16 Notice of Funding Opportunity Instruction	Modified
216759	National Leadership Grants for Libraries – FY16 Notice of Funding Opportunity Instruction	Unchanged
216748	National Medal for Museum and Library Service - FY16 Form and Instruction	Unchanged
216747	Five-Year State Plan Guidelines for State Library Administrative Agencies 2013-2017 Instruction	Unchanged
216744	Native American/Native Hawaiian Museum Services– FY16 Notice of Funding Opportunity Instruction	Modified
216741	Native American Library Services Enhancement Grants– FY16 Notice of Funding Opportunity Instruction	Unchanged
216740	Native American Library Services Basic Grants– FY16 Notice of Funding Opportunity Instruction	Unchanged
216737	Museums for America – FY16 Notice of Funding Opportunity Instruction	Modified
216734	Museum Assessment Program Instruction	Unchanged
216731	Laura Bush 21st Century Librarian Program– FY16 Notice of Funding Opportunity Instruction	Unchanged
216730	Museum Grants for African American History and Culture – FY16 Notice of Funding Opportunity Instruction	Modified

ICR Details

OMB Control No: 3137-0029	ICR Reference No: 201509-3137-001
Status: Historical Active	Previous ICR Reference No: 201508-3137-001
Agency/Subagency: IMLS	Agency Tracking No:
Title: General Clearance Grant Application and Post-Award Processes
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/08/2015
	Date Received in OIRA: 09/01/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2018	07/31/2018	07/31/2018
Responses	1,721	0	1,721
Time Burden (Hours)	45,224	0	45,224
Cost Burden (Dollars)	1,251,314	0	1,251,314

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Abstract: IMLS requests delegation of authority to review and approve all agency information collection requests (excluding surveys, evaluations, and data calls used for policy-making purposes, under the Paperwork Reduction Act. The information collections in this package include all of the guidelines and instructions to (1) apply for IMLS support, (2) identify grant reviewers, and (3) complete post-award reports for the agency's grant programs. In a separate clearance submission (3137-0071) and justification, IMLS is requesting a three-year generic clearance for all forms used in its grant programs, including application materials and post-award reports.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 25	02/06/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 99	05/22/2015
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 13

IC Title	Form No.	Form Name
National Leadership Grants for Libraries – FY16 Notice of Funding Opportunity
Native American Library Services Basic Grants– FY16 Notice of Funding Opportunity
Sparks! Ignition Grants for Libraries – FY16 Notice of Funding Opportunity
Museums for America – FY16 Notice of Funding Opportunity
Laura Bush 21st Century Librarian Program– FY16 Notice of Funding Opportunity
National Medal for Museum and Library Service - FY16	1	2016 National Medal Form
Museum Grants for African American History and Culture – FY16 Notice of Funding Opportunity
Museum Assessment Program
Five-Year State Plan Guidelines for State Library Administrative Agencies 2013-2017
National Leadership Grants for Museums – FY16 Notice of Funding Opportunity
Native American/Native Hawaiian Museum Services– FY16 Notice of Funding Opportunity
Sparks! Ignition Grants for Museums – FY16 Notice of Funding Opportunity
Native American Library Services Enhancement Grants– FY16 Notice of Funding Opportunity

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,721	1,721	0	0	0	0
Annual Time Burden (Hours)	45,224	45,224	0	0	0	0
Annual Cost Burden (Dollars)	1,251,314	1,251,314	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The IMLS burden may change slightly from year to year as new needs are identified and priorities shift in response to appropriations and to changes in the museum and library environments. Programs may be added, enlarged, reduced, or discontinued. Applications in this period exceeded expectations, allowing IMLS to reach more institutions and communities with federal funding. The burden estimates submitted here total 45,222.78 hours and $1,251,314.32. This burden estimate includes a recalculated average hourly wage for IMLS respondents, from $27.41 to 27.67.

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Annual Cost to Federal Government: $73,913

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/01/2015

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