Form VETS 201 VETS 201 VR&E Chapter 31 Tracking Report

---

Overview

FY 2016 Data Entry
Report Data
Contact Us

---

Sheet 1: FY 2016 Data Entry

◄ Validate all 2016 data

Enter the 3 digit VA Regional Office code. VARO

Enter the referred veteran's last name. Last Name

Enter the referred veteran's first name. First Name

Enter the 4-digit unique identifier for the veteran. ID Number

If this veteran was referred last FY and not closed the participant is carried in "Y"; otherwise, leave blank. Carry In

Enter the full name of the Voc-Rehab Counselor or Employment Counselor that made the referral. VRC / EC Name

Enter the employment goal listed on the Individual Written Employment Plan from the VRC/EC. Employment Goal

Enter the date VR&E referred the veteran to SA in mm/dd/yyyy format. Date Referred to SA

Enter an "E" if the veteran was referred for employment services or an "L" if the veteran was referred for LMI. Referral Type (Initial LMI or Employment Services)

Enter the name of the DVOP or other AJC staff to whom the veteran was referred for employment assistance. DVOP or SA Staff Assigned

Enter the date the veteran was provided LMI prior to writing the IWRP or the date of first service provided after referral for employment services in mm/dd/yyyy format. Date 1st Svc Provided by SA After Ref.

Enter the date the veteran entered employment and is no longer seeking employment services in mm/dd/yyyy format. DO NOT ENTER INTERIM OR TEMPORARY EMPLOYMENT. Date Entered Employment

Is employment considered "Suitable" as defined by the VA? Y = Yes; N = No Employment Considered Suitable (Y/N)

Enter the name of the business or organization where the veteran is employed. Employer

Enter the job title of the position in which the veteran is employed. Job Title

Enter the hourly wage earned by the veteran as identified from State Agency. Hourly Wage

Date employment information was provided to VR&E. A date in column R and a closure reason in column S is entered a minimum of 60 days after this date or longer as determined by VR&E in mm/dd/yyyy format. Date Emp. Info. Provided to VR&E

This refers to the date a closure reason is entered in column S. Date Joint Responsibility is Complete

Select the one letter code for the reason for case closure: D = Financial Disincentive to Work: Refers to a Veteran who is receiving government benefits, and would have those benefits reduced or terminated upon returning to work. Examples include: Individual Un-Employability; Social Security; Workers Compensation; Unemployment Insurance; or Unable to match current salary. May also relate to transportation costs. E = Satisfied with unsuitable employment: Refers to a Veteran who is satisfied with employment that is not considered suitable by VR&E. This includes employment that VR&E may consider a Max Rehab Gain (MRG). F = Family Responsibilities: Refers to any domestic duty which limits the Veterans’ available time, resources, or capabilities. Examples include: Elder Care; Child Care; Family Health; Pregnancy; Spouse Relocation; and Divorce. L = Initial Labor Market Information (LMI): Chapter 31 applicants referred to SA staff for LMI and other career information during the evaluation phase for documentation to support the Individually Written Rehabilitation Plan. (Does not include LMI provided after a participant has been enrolled in VR&E) M = Medical Reasons: The exacerbation of a personal disability. Examples include: A chronic problem is preventing further work; A condition may have worsened so that the individual is unemployable; Medical treatment or condition interferes with job search activities; Veteran has been transferred to the Independent Living Program; Veteran has entered inpatient substance abuse; or psychiatric treatment. N = Not Satisfied with Services: Refers to a Veteran who has stated that they are unsatisfied with services provided under the VR&E program. Examples include: Veteran is unsatisfied with the job leads that were provided; Felt that they were forced into their occupational choice, Labor market required further certification or education but the VA was not willing to sponsor further training; or Veteran has not received adequate feedback from their VR&E/SA points of contact. (When appropriate, all agencies involved should collaborate to determine what led to the issue, and devise a means to prevent the same issue occurring in the future). O = Other: Enter the number of the category that best fits the closure reason: 1. Veteran has been in Job Ready Status for the maximum 18 months as determined by VR&E 2. Incarcerated 3. Pursuing Self Employment 4. Returned to Active Duty 5. Death 6. Other R = Rehabilitated: Refers to a Veteran who has entered and maintained suitable employment for at least 60 days after the VR&E has been notified of the employment and is considered Rehabilitated by the VR&E. S = School / Continuing Education: Refers to a Veteran who is involved in specialized training and/or education services. T = Moved Out of State: Refers to a Veteran who has moved to another state. U = Unable to locate Veteran / Veteran unresponsive: Agency staff are unable to locate the Veterans’ whereabouts, and any attempts to communicate are unsuccessful. Examples include: A Veteran who won’t respond to any correspondence or communication; Veterans trying to get their rating increased; Veteran wanted education but had no desire to go back to work; or Retiree using the program to supplement their income. X = Unwilling or Unable to Relocate for Employment: Refers to a Veteran that has limited opportunities for employment within their local labor market and is unable or unwilling to relocate. Examples include: Veteran was committed to relocation during the development of their IWRP but is no longer willing to relocate; or the labor market conditions have changed since their enrollment but they are not willing to relocate to find suitable employment. Closure Reason

NOTES / COMMENTS

---

Sheet 2: Report Data

FY 2016	Counts the number of cells in Column B of the Data Entry sheet that contain information and subtracts Carry-Ins (Column D) Veterans Referred from VR&E	Counts the number of cells in Column E of the Data Entry sheet that contains a "Y" Carried In From Previous FY	Counts the number of cells in Column K of the Data Entry Sheet minus D on the Report Data Sheet Referred Veterans Provided Employment Services	Calculates the number of days from the date in Column H to the date in Column K of the Data Entry sheet for those rows that have an "E" entered in Column I divided by the number of records with an "E" in Column I on the Data Entry sheet. Avg # of Days from Referral to Employment Svc Provided	Counts the number of cells in Column B on the Data Entry sheet that contain information and the number of cells in Column E that do not contain a "Y" and where Column K does not contain a date Referred Veterans Not Provided Service	Counts the number of cells in Column I of the Data Entry sheet that contain an "L" Referred Veterans for Initial LMI	Author: Counts the number of cells in Column M of the Data Entry sheet that contain a "Y" Employment Considered Suitable	Counts the number of cells in Column S of the Data Entry sheet that contain the code "D" Closed "D" Financial Disincentives	Counts the number of cells in Column S of the Data Entry sheet that contain the code "E" Closed "E" Entered Unsuitable Employment	Counts the number of cells in Column S of the Data Entry sheet that contain the code "F" Closed "F" Family Resp.	Counts the number of cells in Column S of the Data Entry sheet that contain the code "L" Closed "L" Provided Initial LMI	Counts the number of cells in Column S of the Data Entry sheet that contain the code "M" Closed "M" Medical Reasons	Counts the number of cells in Column S of the Data Entry sheet that contain the code "N" Closed "N" Not Satisfied with Services	Counts the number of cells in Column S of the Data Entry sheet that contain the codes 1-6 Closed "O" Other	Counts the number of cells in Column S of the Data Entry sheet that contain the code "R" Closed "R" Rehab.	Counts the number of cells in Column S of the Data Entry sheet that contain the code "S" Closed "S" School / Continuing Education	Counts the number of cells in Column S of the Data Entry sheet that contain the code "T" Closed "T" Moved Out of State	Counts the number of cells in Column S of the Data Entry sheet that contain the code "U" Closed "U" Unable to Locate or Unresp. Veteran	Counts the number of cells in Column S of the Data Entry sheet that contain the code "X" Closed "X" Unwilling / Unable to Relocate for Employment	Counts the number of cells in Column I of the Data Entry sheet that contain an "E" and a date in Column K and does not contain a closure reason in Column S Veterans Provided Svc & Available for Work	Averages the hourly wage amounts entered in Column Q of the Data Entry Sheet and have a "Y" in Column M divided by the number of "Y" in Column M. Average Entry Wage for Those Considered Rehab.	For those Veterans that have a code "E" in Column G Avg # of Days from Referral for Empl. Services to Empl.	The sum of all "R" codes in Column S divided by the sum of all "R","E", and "N" codes in Column S. JWG Rehab. Rate
Cumulatives	0	0	0	0.0	0	0	0	0	0	0	0	0	0	0	0	0	0	0	0	0	$0.00	0	0.0%

---

Sheet 3: Contact Us

		OMB Control Number: 1293-0009
		Expiration Date: 01/31/2019
If you have any questions or comments on the use of this workbook please feel free to contact the Veterans' Employment and Training Service (VETS) / Veterans' Administration (VA) Vocational Rehabilitation & Employment (VR&E) Joint Work Group (JWG) at;
	[email protected]
SUBJECT LINE: In the subject line of the email please let us know if your email is for "Technical Assistance", "Recommended Change(s)" to the form, or "Other " EMAIL BODY: In the body of the email please provide enough information so that we may respond appropriately. Please include at least your first name.