0584-0026 - Burden Chart 010716

0584-0026 - Burden Chart 010716.xlsx

7 CFR Part 245, Determining Eligibility for Free & Reduced Price Meals

0584-0026 - Burden Chart 010716

OMB: 0584-0026

Document [xlsx]
Download: xlsx | pdf

Overview

RecordKeeping
Reporting
Burden Summary
Notes


Sheet 1: RecordKeeping

Recordkeeping




A B C = (A*B) D E= (C*D) F


G =E-F
Program Rule CFR Citation Title Form Number Estimated # Record-keepers Records Per Recordkeeper Total Annual Records Estimated Avg. # of Hours Per Record Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change Due to an Adjustment Total Difference
State Agency Level
F/R Eligibility 245.4(e) Puerto Rico and Virgin Islands SAs must maintain records on the survey and fund withdrawal factor (burden previously removed).
0 0 0 0.00 0 0


0
Direct Certification 245.6(b)(1)(iv) SA must maintain agreements with the SA conducting eligibility determinations for SNAP.
50 states + DC + Guam + add'l SAs in AR & OK = 54 total 54 1 54 0.10 5 5


0
F/R Eligibility 245.11 (h) SAs maintain requested data on number of schools on Provisions 1, 2, or 3and extensions granted.
43 155 6,665 0.25 1,666 1,666


0
F/R Eligibility 245.11 (i) SAs maintain annual verification data collected from SFAs. 742 50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 1 56 0.20 11 bkowtha: burden remains same, but wrong citation and title wrere given in last collection. Correction was made tp fix errors 11


0
CIP 7 CFR 245.12 (e) and (g) State agencies that fail to meet the direct certification benchmark must maintain a Continuous Improvement Plan.
18 1 18 0.50 9 9


0


State Agency Level Total
56 121.30 6,793 0.25 1,691 1,691 0 0 0 0
School Food Authority Level
F/R Eligibility 245.6 (e) SFAs must maintain documentation substantiating eligibility determinations for 3 years after the end of the fiscal year.
20,858 1 20,858 0.08 1,669 bkowtha: new for this renewal. It ws not included in 2010 revision by error. 1,669

- -
F/R Eligibility 245.9 (g)&(h) SFAs must retain records of schools implementing Provision 1, 2 or 3 for 3 years after submission of the last Claim for Reimbursement.
1,092 1 1,092 2.4715 2,699 bkowtha: changes made in number of records and response time. 2,699

- -


School Food Authority Level Total
20,858 1.05 21,950 0.20 4,368 4,368 0 0 0 0
School Level






-
-



-






-
-



-


School Level Total
- - - - - - - - - -


Total Recordkeeping Burden
20,914 1.37 28,743 0.21 6,059 6,059 0 0 0 0

















Program Rule Estimated # Record-keepers Records Per Recordkeeper Total Annual Records Estimated Avg. # of Hours Per Record Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change Due to an Adjustment Total Difference



Total 20,914 1.37 28,743 0.21 6,059 6,059 0 0 0 0

Sheet 2: Reporting

Reporting




A B C = (A*B) D E= (C*D) F
G =E-F
Program Rule CFR Citation Title Form Number Estimated # Respondents Responses per Respondents Total Annual Records Estimated Avg. # of Hours Per Response Estimated Total Hours Current OMB Approved Burden Hrs Due to an Adjustment Total Difference
State Agency Level
F/R Eligibility 245.4 (c) Puerto Rico and Virgin Islands SAs conduct triennial survey to develop factor for withdrawal of funds from Letter of Credit.
2 0.33 0.66 70.00 46 bkowtha: changes made in number of responses and response time. 46 0 0
F/R Eligibility 245.4 (d) Puerto Rico and Virgin Islands Sas submit survey results and the factor for fund withdrawal to FNS for approval.
2 0.33 0.66 5.00 3 bkowtha: Change made in response time 3 0 0
F/R Eligibility 245.6(i) SAs and LEAs must obtain written consent from parent or guardian prior to use or disclosure for other uses not specified in the regulation.
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 1 56 0.25 14 14 0 0
F/R Eligibility 245.6(j) SAs enter into written agreement with the agency receiving children's free and reduced price eligibility information.
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 1 56 0.25 14 14 0 0
F/R Eligibility 245.11(a)(1) and 245.3(a) SAs issue prototype free and reduced price policy statement and annually announce the family-size income standards to be used in determining eligibility for free or reduced price meals.
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 1 56 0.10 5.6 bkowtha: chagne made in response time. 6 0 0
F/R Eligibility 245.11(g) SAs notify FNS if TANF is comparable to or more restrictive than AFDC.
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 1 56 0.10 5.6 bkowtha: change made in response time 6 0 0
F/R Eligibility 245.11(h)(4) SAs submit to FNS upon request, the number of schools on Provision 1, Provision 2 or Provision 3 and extensions.
43 1 43 1.50 65 bkowtha: change made in response time. 65 0 0
F/R Eligibility 245.11(i) SAs must collect, analyze, and report to FNS annual verification data from SFAs. 742 50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 1
4.00 0 bkowtha: this line item was missing from 2010 collection. This was an error. 224 -224 -224
CIP 245.12(e) and (g) State agencies that fail to meet the direct certification benchmark must develop and submit a Continuous Improvement Plan within 60 days of notification.
18 1 18 3.00 54 54 0 0
Independent Review 245.11(b)(2) State agencies must annually report the results of the second reviews conducted by LEAs each school year. 742a 56 1
0.5 0 28 -28 -28


State Agency Level Total
56 5.11 286 0.72 207 459 (252) -252
Local Education Agency (LEA) & School Food Authority (SFA) Level
F/R Eligibility 245.6 (c)(6)(i) SFAs notify households of approval of meal benefit applications.
20,858 300 6,257,400 0.02 125,148 bkowtha: burden as a result of program adjustment. This was not included in 2010 collection as a result of of error. 125,148 0 0
F/R Eligibility 245.6 (c)(6)(ii) SFAs must notify households in writing that children are eligible for free meals based on direct certification and that no application is required.
20,858 150 3,128,700 0.02 62,574 bkowtha: adjustment due to fixing error from 2010 collection 62,574 0 0
F/R Eligibility 245.6 (c)(7) SFAs provide written notice to each household of denied benefits.
20,858 17 354,586 0.02 7,092 bkowtha: burden for this citation was incorrectly placed in school section with 2010 collection. Moved this to SFA side in this revision. 7,092 0 0
F/R Eligibility 245.6(j) SFA must enter into written agreement with the agency receiving children's free and reduced price eligibility information.
20,858 1 20,858 0.166 3,462 bkowtha: burden remains the same from 2010 collection, but program adjustments were made to fix errors in number of respondents and response time. 3,462 0 0
F/R Eligibility 245.6a (c) SFAs must determine sample size of households to verify eligibility.
20,858 1 20,858 0.33 6,883 6,883 0 0
F/R Eligibility 245.6a (f) SFAs notify households of selection for verification.
20,858 12 250,296 0.25 62,574 bkowtha: no change in burden for this line item, but citation is corrected from 245.6a(f) (1) to 245.6a(f) 62,574 0 0
F/R Eligibility 245.6a (h) SFAs must report verification information to SA. 742 20,858 1
0.75 0 bkowtha: This is not a new citation. It got reported as 245.6(a)© in 2010 collection. 15,644 -15,644 -15,644
F/R Eligibility 245.9 (f) SFAs with schools under Provisions 1, 2, or 3 must identify those schools in its free and reduced price policy statement and certify their eligibility for the first year of operation.
1,092 1 1,092 0.25 273 bkowtha: no change in burden, but citation is corrected ifrom 245.9(c) to 245.9(f) 273 0 0
F/R Eligibility 245.9 (h) SFAs with schools under Provision 2 or Provision 3 submit to FNS upon request all data and documentation used in granting extensions.
1,092 1 1,092 0.25 273 273 0 0
F/R Eligibility 245.10 (a) SFAs submit to SA for approval a free and reduced price policy statement.
20,858 1 20,858 0.07535 1,572 bkowtha: Time required to complete response changed from .083 hours to .075. 1,572 0 0
Independent Review 245.11(c)(3) Local educational agencies must annually report the results of the second reviews conducted each school year. 742a 1,400 1
0.25 0 350 -350 -350


LEA & SFA Level Total
20,858 482.105 10,055,740 0.027 269,851 285,845 -15,994 -15,994
School Level














School Level Total
- - - - - - - 0
Household Level
F/R Eligibility 245.6 (a) Households complete application form for free or reduced price meal benefits.
8,262,043 1 8,262,043 0.07 578,343 578,343
0
F/R Eligibility 245.6a (a)(7)(i) Households assemble written evidence for verification of eligibility and send to SFA.
190,000 1 190,000 0.50 95,000 95,000
0
F/R Eligibility 245.6a (a)(7)(ii) Households cooperate with collateral contacts for verification of eligibility.
1,900 1 1,900 0.167 317 317
0


Household Level Total
8,262,043 1.02 8,453,943 0.08 673,660 673,660 0 0


Total Reporting Burden
8,282,957 2.23 18,509,969 0.05 943,718 959,964 (16,246) (16,246)













Sheet 3: Burden Summary

ICR #0584-0026, 7 CFR Part 245, Free and Reduced Price Eligibility - Summary






Estimated # Respondents Responses Per Respondent Total Annual Responses (Col. BxC) Estimated Avg. # of Hours Per Response Estimated Total Hours (Col. DxE)
Recordkeeping




State Agency Level 56 121.304 6,793 0.249 1,691
School Food Authority Level 20,858 1.052 21,950 0.199 4,368
School Level - - - - -
Recordkeeping Total 20,914 1.374 28,743 0.211 6,059
Reporting




State Agency Level 56 5.113 286 0.724 207
School Food Authority Level 20,858 482.105 10,055,740 0.027 269,851
Household Level 8,262,043 1.023 8,453,943 0.080 673,660
Reporting Total 8,282,957 2.235 18,509,969 0.051 943,718
TOTAL BURDEN 8,303,871 2.233 18,538,712 0.262 949,777







Responses Hours


Currently Approved Burden: 18,561,082 966,023


Difference: (22,370) (16,246)



Sheet 4: Notes

Date User Initials Comments
7/11/11 SW This is a DRAFT of the Burden doc using the redesigned template
10/31/11 SW This has been corrected to incorporate the interim rule for direct certification published April 2011
3/15/12 SW Ready for submssion to PRAB
8/27/13 LW Non-Substantive Revision to merge CIP Rule to 0584-0026





























































































































































































File Typeapplication/vnd.openxmlformats-officedocument.spreadsheetml.sheet
File Modified0000-00-00
File Created0000-00-00

© 2024 OMB.report | Privacy Policy