Invitation Letter

,

Dear Facility Administrator:

The Office of Juvenile Justice and Delinquency Prevention (OJJDP) is pleased to sponsor
the 2015 Census of Juveniles in Residential Placement (CJRP). The CJRP provides the
Nation with the only detailed picture of juveniles in custody. The U.S. Census Bureau is
OJJDP’s data collection agent, and we request your assistance in completing and
returning your information to the Census as soon as possible.
We rely on your cooperation in providing complete data to present a detailed picture of the
state of juvenile justice placement in this country. Enclosed you will find a sample of the
types of publications OJJDP produces with this information to educate policymakers,
practitioners, and the public about the youth held in our country’s juvenile facilities. Since
CJRP was first conducted in 1997, we have achieved close to a 100 percent response
rate, despite participation being voluntary. Your full response by is
important to the continued success of this effort. The confidentiality of the information you
provide is protected by federal law (Title 42, Section 3789g of the United States Code) and
will only be revealed or used for research purposes (see reverse side for more details).
Enclosed you will find instructions for completing the CJRP. In order to make data
reporting easier and more convenient, we also have an online reporting option. To access
the online reporting method, go to https://respond.census.gov/cjrp. Or if you prefer, you
may report your census data by filling out the enclosed paper copy of the CJRP
questionnaire.
I trust that we can count on your support as we have in the past. If you have any
questions, please call of the U.S. Census Bureau at the toll free number:
1-800-352-7229.
Thank you for your time and efforts in this important data collection effort.
Sincerely,

Robert L. Listenbee
Administrator
Attachments

FEDERAL ASSURANCES OF CONFIDENTIALITY AND OTHER NOTICES

The Juvenile Justice and Delinquency Prevention Act of 2002, provides the authority for
conducting this data collection (see, 42 U.S.C. § 5661). We rely on your cooperation to
present a clear picture of the state of juvenile justice placement in this country. The
confidentiality of the information you provide on this questionnaire is guaranteed by Title
42, Section 3789 of the United States code. This law requires both the U.S. Department
of Justice and the U.S. Census Bureau to hold strictly confidential any information that
could identify individual youth, employees, or private facilities. The penalty for anyone
violating this confidentiality is $11,000. While public facilities are not subject to this
statuary protection, OJJDP’s policy is that the information collected for the Census of
Juveniles in Residential Placement (CJRP) will only be used or revealed for research or
statistical purposes, and it will take appropriate measures to protect the confidentiality of
public facilities. The identities of youth residing in public facilities are protected. Your
compliance with the request for information is entirely voluntary. If you would like more
information concerning this authorization or the confidentiality guarantee, please write to
Brecht Donoghue at the address below.
Under the Federal Paperwork Reduction Act, a person is not required to respond to a
collection of information unless it displays a currently valid OMB control number. We try
to create forms and instructions that are accurate, can be easily understood, and which
impose the least possible burden on you to provide us with information. We estimate that
it will take between 45 to 480 minutes to complete this questionnaire with 180 minutes
being the average. The time needed to complete the form will vary depending on several
factors including the number of residents, the reasons for placement in this facility, and
whether the facility records are computerized. This estimate includes time for reviewing
the instructions, searching for and gathering the data, completing the form, and reviewing
answers. If you have comments regarding the accuracy of this estimate, or suggestions
for making this form simpler, you can write to:

Brecht Donoghue
Deputy Associate Administrator for Innovation and Research
Office of Juvenile Justice and Delinquency Prevention
810 7th Street, NW
U.S. Department of Justice
Washington, DC 20531