The Declaration Process: Requests for Preliminary Damage Assessment (PDA), Requests for Supplemental Federal Disaster Assistance, Appeals, and Requests for Cost Share Adjustments

Forms and Documents

Document Name	Status
Form FEMA Form 010-0-13 Governor's Request (FEMA Form 010-0-13) Form and Instruction	Modified
Damage Assessment Tool Screens (FEMA Form 009-0-140).pdf Supplementary Document	2016-09-06
5 CFR Section 1320-3.pdf Supplementary Document	2016-03-24
Supporting Statement for OMB Collection 1660-0009 Part A (Revised).docx Supporting Statement A	2016-08-05
privacy_PIA_FEMA_GrantManagementPrograms_February2015.pdf Supplementary Document	2016-03-03
BILLS-113, H.R.152enr, (see pgs 36-46).pdf Supplementary Document	2013-02-25
Forms Revision Chart for FEMA Form 010-0-13.doc Supplementary Document	2016-03-03
Published 30 Day FRN for 1660-0009, 2-24-2016.pdf Supplementary Document	2016-03-03
Narrative of Changes for OMB Collection 1660-0009.docx Supplementary Document	2016-03-03
Published 60 Day FRN for OMB Collection 1660-0009, 12-4-2015.pdf Supplementary Document	2016-03-03
44 CFR Part 206.pdf Supplementary Document	2016-03-03
Preliminary Damage Assessment for Individual Assistance Operations Manual 071812.pdf Supplementary Document	2016-03-03
PTA, FEMA - Requests for Preliminary Damage Assessment (PDA) (1660-0009), 20160210, PRIV Final.pdf Supplementary Document	2016-03-03
Stafford Act Booklet 042213.pdf Supplementary Document	2016-03-03

IC Document Collections

IC ID	Document Title	Status
43971	Governor's Request (FEMA Form 010-0-13) Form and Instruction	Modified
190243	Initial Data Gathering for Governor's Request	Modified

ICR Details

OMB Control No: 1660-0009	ICR Reference No: 201602-1660-002
Status: Historical Active	Previous ICR Reference No: 201209-1660-001
Agency/Subagency: DHS/FEMA	Agency Tracking No:
Title: The Declaration Process: Requests for Preliminary Damage Assessment (PDA), Requests for Supplemental Federal Disaster Assistance, Appeals, and Requests for Cost Share Adjustments
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/07/2016
	Date Received in OIRA: 03/31/2016
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2019	36 Months From Approved	09/30/2016
Responses	712	0	622
Time Burden (Hours)	11,748	0	11,715
Cost Burden (Dollars)	0	0	0

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Abstract: When a disaster occurs in a State, the Governor of the State or the Acting Governor in his/her absence, may request a major disaster declaration or an emergency declaration. The Governor should submit the request to the President through the appropriate Regional Administrator to ensure prompt acknowledgement and processing. The information obtained by joint Federal, State, and local preliminary damage assessments will be analyzed by FEMA regional senior level staff. The regional summary and the regional analysis and recommendation will include a discussion of State and local resources and capabilities, and other assistance available to meet the disaster related needs. The Administrator of FEMA provides a recommendation to the President and also provides a copy of the Governor's request. In the event the information required by law is not contained in the request, the Governor's request cannot be processed and forwarded to the White House. In the event the Governor's request for a major disaster declaration or an emergency declaration is not granted, the Governor may appeal the decision.

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Authorizing Statute(s): US Code: 42 USC 5121-5207 Name of Law: Robert T. Stafford Disaster Relief and Emergency Assistance Act
  

Citations for New Statutory Requirements: PL: Pub.L. 113 - 2 1110 Name of Law: Sandy Recovery Improvement Act of 2013

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 75870	12/04/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 9211	02/24/2016
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Governor's Request (FEMA Form 010-0-13)	FEMA Form 010-0-13	Request for Presidential Disaster Delcaration Major Disaster or Emergency
Initial Data Gathering for Governor's Request

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	712	622	0	0	90	0
Annual Time Burden (Hours)	11,748	11,715	0	0	33	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The annual hour burden adjustment was updated to reflect the adjusted number of responses. It is estimated that 56 States will complete 6 requests a year, this is based on the average number of requests FEMA receives in a given year. There are 567 tribes that could theoretically request a declaration as a result of passage of section 1110 of the Sandy Recovery Improvement Act of 2013 (P.L. 113-2). This is an increase of 1 tribe from the previous approval of this information collection in March 2013. However, our data suggests that in an average year, only 20 declaration requests will come from tribes. It is estimated it will take approximately 9 hours to complete the FEMA Form 010-0-13, and 24 hours to gather the information for the form. FEMA calculated the number of responses per respondent by multiplying 56 States by 6 (56 x 6 = 336) and then adding 20 responses from Federally Recognized Tribal governments (336 + 20 = 356). Then FEMA divided the resulting 356 responses by the total number of respondents (623), 56 States plus 567 Federally Recognized Tribal governments. The resulting number of responses per respondent was 0.57 rounded to nearest hundredth (356/623 = 0.571428571). This equates to 356 responses per year when rounded up to the nearest whole number. Each request averages 33 hours to complete. The estimated total State annual burden will be 11,088 hours and the estimated tribal annual burden will be 660 hours. The estimated total annual burden will be 11,748 hours.

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Annual Cost to Federal Government: $3,934,673

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/31/2016

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