Burden Hour Spreadsheet

2016 Burden Recordkeeping Hours - LRP.xlsx

USDA Local and Regional Food Aid Procurement Program

Burden Hour Spreadsheet

OMB: 0551-0046

Document [xlsx]
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Overview

Info Collection
Records
Sheet1


Sheet 1: Info Collection


Chart A: Burden Hour Estimates of Information Collection - LRP Program






Collection Activity Number of Respondents* Number of Responses Annually per Respondent Total Annual Responses Estimated Hours per Response Total Annual Burden Hours




Grant Recipients 1 Proposal 18 1.2 22 240.0 5,184




2 Agreement Negotiation 5 1.0 5 13.3 67




3 Evaluation Plan and Baseline 5 2.0 10 65.0 650




4 Amendments to Agreements 3 1.0 3 153.3 460




5 Financial Reports 10 2.0 20 122.7 2,453




6 Performance Reports 10 2.0 20 102.7 2,053




7 Compliance (audits, contracts, subrecipient agreements, etc.) 5 1.0 5 253.3 1,267




8 Mid-term and Final Evaluations 5 2.0 10 68.3 683




9 Cash Advance and Reimbursement Requests 20 4.0 80 10.7 854




10 Agreement Closeout 5 1.2 6 66.7 400





Subtotal
17.4 181 1,096 14,071






TOTAL

181
14,071






























* Number of respondents reflects the number of different (unique) respondents.





Sheet 2: Records


Chart B: Burden Hour Estimates of Recordkeeping - LRP


Recordkeeping Activity (copying and filing of the following documents) Number of Recordkeepers Number of Copies/Files Annually per Recordkeeper Total Annual Copies/Files Estimated Hours per Copy/File Total Annual Recordkeeping Hours
Grant Recipients 1 Proposal 2 18.0 36 2.0 72
2 Agreement Negotiation 2 5.0 10 4.0 40
3 Evaluation Plan and Baseline 2 10.0 20 0.7 14
4 Amendments to Agreements 2 3.0 6 0.7 4
6 Financial Reports 2 2.0 4 0.7 3
7 Performance Reports 2 2.0 4 0.7 3
8 Compliance (audits, contracts, subrecipient agreements, etc.) 2 5.0 10 0.7 7
9 Mid-term and Final Evaluations 2 2.0 4 0.7 3
10 Cash Advance and Reimbursement Requests 2 20.0 40 0.7 28
11 Agreement Closeout 2 5.0 10 0.3 3

Subtotal

144
177


TOTAL

144
177









Sheet 3: Sheet1

Average of responses




Collection Activity Number of Respondents Number of Responses Annually per Respondent Total Annual Responses Estimated Hours per Response Total Annual Burden Hours
Proposal 18 1.2 22 240.0 5,184
Agreement Negotiation 5 1.0 5 13.3 67
Evaluation Plan and Baseline 5 2.0 10 65.0 650
Amendments to Agreements 3 1.0 3 153.3 460
Financial Reports 10 2.0 20 122.7 2,453
Performance Reports 10 2.0 20 102.7 2,053
Compliance (audits, contracts, subrecipient agreements, etc.) 5 1.0 5 253.3 1,267
Mid-term and Final Evaluations 5 2.0 10 68.3 683
Cash Advance and Reimbursement Requests 20 4.0 80 10.7 854
Agreement Closeout 5 1.2 6 66.7 400
Subtotal
17.4 181
14,071










average estimated hours per Response




109.6










Total Annual Response/Total Burden hours




77.912569213732
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