Ballistic body armor agreement

Document Name:
Revision:
OMB Number:

NIJ CTP Ballistic BA Agreement
14 Jun 2013
1121-0321

Approval Date:
Implementation Date:
Expires:

31 Mar 2013
14 Jun 2013
31 Mar 2016

National Institute of Justice Compliance Testing Program
Ballistic Body Armor Agreement
In accordance with the Paperwork Reduction Act of 1995, no person is required to respond to a
collection of information unless it displays a valid OMB control number. The OMB number for
this collection is 1121-0321. Public reporting burden for this collection of information is
estimated to average 20 minutes per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing
and reviewing the information.
This information is being requested pursuant to 6 U.S.C. 162(b)(4) and 6 U.S.C. 162(b)(6)(B).
The disclosure is voluntary. The information provided on this form will be used by the National
Institute of Justice to administer a product conformity assessment program for products used by
law enforcement and correctional officers. This information and the associated products are
voluntarily submitted under the Compliance Testing Program.
PRIVACY ACT NOTICE:
This document contains Confidential Commercial Information.
The National Institute of Justice Compliance Testing Program (hereafter, the NIJ CTP) shall use
reasonable efforts to maintain confidential all information identified as “Confidential Commercial
Information” that it obtains from the Applicant. Confidential Commercial Information shall not
include information that is (a) publicly available; (b) subsequently acquired by the NIJ CTP from
other sources in a manner that does not constitute a breach of this Agreement; (c) disclosed by
the NIJ CTP when deemed, at its sole discretion, to be necessary to the NIJ CTP’s performance
of the requested conformity assessment; (d) required to be produced pursuant to an order or
command of any judicial or regulatory authority; (e) required by any common law or statutory
duty; or (f) disclosed in the interest of officer safety.
The NIJ CTP shall take reasonable steps to safeguard Applicant data within the NIJ CTP
systems prior to external transmission and may transmit Applicant's Confidential Information
and data to Applicant through the Internet or any public network, unless otherwise directed in
writing by Applicant.

Test ID:
Final Model Designation:
Applicant Name:
Applicant Address:

Telephone:

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Document Name:
Revision:
OMB Number:

NIJ CTP Ballistic BA Agreement
14 Jun 2013
1121-0321

Approval Date:
Implementation Date:
Expires:

31 Mar 2013
14 Jun 2013
31 Mar 2016

The Applicant hereby expressly acknowledges and agrees as follows:
1.

Failure to comply with all provisions of this agreement constitutes grounds for
suspension or revocation of NIJ compliance status of both the model in question
and any other models the applicant also has listed.

2.

Materials of Construction and Evidence of Acceptable Ongoing Ballistic
Performance: The Applicant shall initial one of the following options as applicable
to the model identified above:
____ Option 1 - The model described herein contains no material named in any NIJ
Advisory Notice in effect at the time of submission of this model for NIJ Compliance
testing.
____ Option 2 – The model described herein contains material named in any NIJ
Advisory Notice in effect at the time of submission of this model for NIJ Compliance
testing. Applicant has included with this application evidence (e.g., design drawings
and specifications, lists of materials of construction of each component of the
model, research, ballistic testing, descriptions of performance characteristics of
critical components or materials) that demonstrates to the satisfaction of NIJ that
the model will maintain ballistic performance (consistent with its originally declared
threat level) over its declared warranty period (Note: Manufacturers should
anticipate that NIJ's review of the evidence may take a substantial amount of time
to complete).

3.

Effective the date that the model is listed on the NIJ Compliant Products List, the
applicant hereby agrees to label all subsequent production units of the model listed
in this document in accordance with the labeling requirements of Ballistic Armor
Labeling Guidance of the CTP Applicant Package.

4.

The manufacture of all production units marked with the Model Designation
provided above shall be identical in all respects to the samples previously supplied
and tested under the Test ID provided above. This includes the ballistic materials
(i.e., material type, style, weave, water-repellant treatment, ballistic panel covers),
number and sequence of layers, stitching and permanent or non-removable
covering (to include waterproofing). Any changes or modifications to the previously
approved construction details may constitute a design change and therefore must
be submitted to the NIJ CTP for evaluation prior to implementing any changes.

5.

A system of traceability shall be maintained between each listed armor produced
(based on a unique model designation/serial number/lot number combination) and
both the materials used to construct the armor and the purchaser.

6.

All records associated with this model shall be preserved for at least one year
beyond the service life of this model i.e., one year beyond the last date of
production plus the length of warranty.

Page 2 of 3

Document Name:
Revision:
OMB Number:

NIJ CTP Ballistic BA Agreement
14 Jun 2013
1121-0321

Approval Date:
Implementation Date:
Expires:

31 Mar 2013
14 Jun 2013
31 Mar 2016

7.

Satisfactory participation in the NIJ Ballistic Body Armor Compliance Testing
Program requires satisfactory participation in the associated surveillance (Follow-up
Inspection and Testing, or FIT) program at each manufacturing facility where the
model is produced.

8.

Surveillance consists of an onsite inspection of manufacturing records and the
selection of samples for destructive testing and inspection. Additional details
concerning the surveillance process is available on request and may be periodically
revised as NIJ sees fit.

9.

Prior to beginning production at a new manufacturing location, the applicant shall
notify NLECTC-National by completing an NIJ CTP Manufacturing Location
Notification. The notification shall be made sufficiently in advance of production in
order to schedule an inspection.

10. Following NIJ’s issuance of a letter of attestation, each manufacturing location at
which a model is produced shall have a surveillance inspection prior to shipping any
production from that facility. The first surveillance inspection for a new
model/location is referred to as an Initial Product Inspection (IPI).
11. Following the IPI, models will typically be inspected at least once every 10 months.
12. The applicant is responsible for all fees and costs incurred during the surveillance
(Follow-up Inspection and Testing, or FIT) program process.
13. If the ballistic body armor model is manufactured under an NIJ CTP approved body
armor quality management system (BA-QMS), the frequency of that model/location
may be reduced to once every 20 months.
14. The inspection frequency may be increased based on poor performance during any
of the previous inspections of that facility.
Applicant Signatory or Representative
(an officer or representative of the Applicant who has the authority to bind it)
(Name/Title):
Telephone Number:
E-mail:
The Applicant agrees to the terms of this agreement and warrants that it has made no
alterations to its text. The undersigned represents and warrants that he/she is
authorized to execute this agreement on behalf of the Applicant.

Signature

Date
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