Recordkeeping and Reporting Occupational Injuries and Illnesses (29 CFR Part 1904)

Forms and Documents

Document Name	Status
Form OSHA 6-40.1 Reporting Occupational Injuries and Illnesses Form and Instruction	Modified
Form OSHA 300 Recordkeeping Occupational Injuries and Illnesses (29 CFR Part 1904) Form	Modified
ss 1218- 0176 Modernization 07-2016.docx Supporting Statement A	2016-07-26
rev-OSHAdatacollection-rulemaking-mockup_6-24-15 (2).pdf Supplementary Document	2016-04-28
29 CFR Part 1904.pdf Supplementary Document	2008-01-16
29 USC 673 Sec 24.pdf Supplementary Document	2008-01-16
29 USC 657 Sec 8.pdf Supplementary Document	2008-01-15

IC Document Collections

IC ID	Document Title	Status
212582	Reporting Occupational Injuries and Illnesses Form and Instruction	Modified
14117	Recordkeeping Occupational Injuries and Illnesses (29 CFR Part 1904) Form	Modified

ICR Details

OMB Control No: 1218-0176	ICR Reference No: 201604-1218-002
Status: Historical Active	Previous ICR Reference No: 201602-1218-002
Agency/Subagency: DOL/OSHA	Agency Tracking No: 1218-0176(1218-AC49 Improve Tracking)
Title: Recordkeeping and Reporting Occupational Injuries and Illnesses (29 CFR Part 1904)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 07/29/2016
	Date Received in OIRA: 05/13/2016
Terms of Clearance: It is our understanding that DOL/OSHA is still developing the collection system. If the final system layout or design is different than what was included in this ICR package, OSHA must submit screenshots as a non-substantive change before making the system available for use.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2018	01/31/2018	01/31/2018
Responses	6,054,767	0	6,531,851
Time Burden (Hours)	2,524,458	0	3,101,689
Cost Burden (Dollars)	0	0	0

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Abstract: The OSH Act and 29 CFR Part 1904 prescribe that certain employers maintain records of job related injuries and illnesses. The data are needed by OSHA to carry out intervention and enforcement activities to guarantee workers safe and healthful workplaces. The data are also needed by BLS to produce national statistics on occupational injuries and illnesses. This Final makes changes to OSHA's reporting system for occupational injuries and illnesses. An updated and modernized reporting system enables a more efficient and timely collection of data, and improves the accuracy and availability of the relevant records and statistics. This rulemaking involves modification to 29 CFR part 1904.41 to expand OSHA's legal authority to collect and make available injury and illness information required under part 1904, and a modification to 29 CFR part 1904.35 to clarify an employee’s right to report injury and illnesses to their employer without fear of retaliation.

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Authorizing Statute(s): US Code: 29 USC 673 Name of Law: Occupational Safety and Health Act
   US Code: 29 USC 657(c) Name of Law: Occupational Safety and Health Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
1218-AC49	Final or interim final rulemaking	81 FR 29624	05/12/2016

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 30654	02/20/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 30654	05/28/2014
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Recordkeeping Occupational Injuries and Illnesses (29 CFR Part 1904)	OSHA-300A (Spreadsheet Version), OSHA Form 301, OSHA 300, OSHA 300A, Online OSHA Forms 300, 301, 300A	Log of Work Related Injuries and Illnesses ,   Injury and Illness Incident Report ,   Summary of Work-Related Injuries and Ilnesses ,   Summary of Work-Related Injuries and Illnesses ,   OSHA's Online Injury/Illness Data Collectoin
Reporting Occupational Injuries and Illnesses	OSHA 6-40.1	Serious Event Reporting Online Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	6,054,767	6,531,851	0	930,694	-1,407,778	0
Annual Time Burden (Hours)	2,524,458	3,101,689	0	173,406	-750,637	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The burden hours for the additional reporting requirements contained in the 1904.41 are estimated to be 173,406 hours, program change, for the initial year of implementation. There is an adjustment decrease of 750,637 burden hours due to decreases in 1) the number of establishments covered by the recordkeeping rule; 2) the number of injuries and illness recorded by covered employers; and 3) the number of fatalities, amputations, hospitalization, and loss of eye reported by employers. These estimates have all been updated using the most current data available.

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Annual Cost to Federal Government: $1,242,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/13/2016

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