Exchange Accounts Receivable Files

Forms and Documents

Document Name	Status
Form Exchange Form 6450 Exchange Accounts Receivable Files Form	New
Website Use Policy.PDF Supplementary Document	2016-07-15
SSN JUSTIFICATION MEMO.PDF Supplementary Document	2016-07-15
Privacy Notice (on-line).PDF Supplementary Document	2016-07-15
PIA - Exchange Credit Program.PDF Supplementary Document	2016-07-15
On-Line Update Account and Users(4).PDF Supplementary Document	2016-07-15
My ECP Terms and Conditions.PDF Supplementary Document	2016-07-15
Military Star Reward Terms and Conditions.PDF Supplementary Document	2016-07-15
Military Star Denial Letters.PDF Supplementary Document	2016-07-15
Draft SORN AAFES 0702.34.pdf Supplementary Document	2016-07-19
0194917 Accounts Receivable Supporting Statement A v5.docx Supporting Statement A	2016-07-15

IC Document Collections

IC ID	Document Title	Status
222485	Exchange Accounts Receivable Files Form	New

ICR Details

OMB Control No: 0702-0137	ICR Reference No: 201607-0702-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: DOD/DOA	Agency Tracking No: 0702-AAHW
Title: Exchange Accounts Receivable Files
Type of Information Collection: Existing collection in use without an OMB Control Number	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/22/2016
	Date Received in OIRA: 07/19/2016
Terms of Clearance: This collection must be reported in the Information Collection Budget (ICB) for DOD.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2019	36 Months From Approved
Responses	200,455	0	0
Time Burden (Hours)	9,948	0	0
Cost Burden (Dollars)	72,128	0	0

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Abstract: Information is collected from individuals who are eligible customer Patrons of the Exchange. Collection is necessary to process account invoices, collect debts and to communicate with the Patron's on account status.

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Authorizing Statute(s): US Code: 10 USC 3013 Name of Law: Secretary of the Army
   US Code: 10 USC 2481 Name of Law: Defense Commissary and Exchange Systems: Existence and Purpose
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 3121	01/20/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 44299	07/07/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Exchange Accounts Receivable Files	Exchange Form 6450-002, Exchange Form 6450-005	Exchange Credit Program ,   Military Star Card Application

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	200,455	0	0	200,455	0	0
Annual Time Burden (Hours)	9,948	0	0	9,948	0	0
Annual Cost Burden (Dollars)	72,128	0	0	72,128	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is an existing collection in use without an OMB control number.

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Annual Cost to Federal Government: $276,099

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/19/2016

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