3135-0112 Poetry Out Load Final Descriptive Report and Instruction

OMB No. 3135-0112 Expires xx/xx/xxxx

National Endowment for the Arts

FY17 & Later FINAL DESCRIPTIVE REPORT – Poetry Out Loud
[Month Year]

Submit the completed Poetry Out Loud Final Report by the last Friday in June to [email protected].
Before completing this form, please review the FDR formatting instructions in the Final Report Tips
document, found here: www.arts.gov/grants/manage-your- award/fy17-and-later. FDRs must be completed
in Adobe Reader, version 9 or newer, and saved as a PDF to upload to our final reports database. Please
follow the instructions carefully; improperly formatted reports cannot be accepted.
The FDR has three parts; the first two are included in this fillable form. Part III of the FDR is an online reporting
system for the geographic location of project activities. Additionally, please attach your Poetry Out Loud
project budget for the most recent period of support. Budgets should be attached in a separate Excel
spreadsheet.

ORGANIZATION INFORMATION
Organization:
Grant #:

-

-

Period of Performance:

OR

Cooperative Agreement #:
/

/

DCA
to

/

/

Contact (First, Last Name):
Title:
Email:

Phone:

Website:

PART I: PROJECT NARRATIVE
In this section, please respond to each narrative question in the text fields provided below. You may cut and paste the answer
into the form from another document, but please limit your response to the posted character limits.
Please include "human interest" stories or other anecdotal information about the project within the narrative as
appropriate. On occasion you may be contacted for copies of programs, reviews, relevant news clippings, playbills, or
other evidence of your accomplishments, including evidence of your acknowledgement of Arts Endowment support. Feel
free to include relevant web links.
1.
2.
3.

4.

5.
6.

Were you able to carry out ALL approved project activities? (Yes/No check box) Describe the activities
supported by the award. (3,000 character limit)
What did the project accomplish during the period of performance? Please highlight key accomplishments and relate them to
the goals of your project. What factors were instrumental to your project’s success? (3,000 character limit)
Beyond the project's direct accomplishments, what was the impact or benefit for (please answer all that apply): POL student
participants? (2,000 character limit); Participating schools (1,000 character limit); Your organization? (1,000 character limit);
Your local arts/poetry community? (1,000 character limit)
A. Did the project encounter any events and/or circumstances that impeded your ability to conduct the project as
planned? (Yes/No check box)
B. If yes, please describe the nature of the challenge(s). Were you able to overcome the challenge(s) and, if so, how?
Please describe any lessons learned. (3,000 character limit)
Please complete the following tables regarding the involvement of key partners, funders (besides the Arts
Endowment), and key artists. (Actual tables on p. 7)
Is your Poetry Out Loud project implemented by the state arts agency and its staff? (Yes/No)
If not, please identify the organization that implements Poetry Out Loud in your state, and describe the
state agency’s relationship to the implementing organization. (1,000 character limit)

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

1. Were you able to carry out ALL approved project activities? Yes
Describe the activities supported by the award. (3,000 character limit)

-

No

or DCA #:

-

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

or DCA #:

2. What did the project accomplish during the period of performance? Please highlight key
accomplishments and relate them to the goals of your project.
What factors were instrumental to your project’s success? (3,000 character limit)

-

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

or DCA #:

-

3. Beyond the project's direct accomplishments, what was the impact or benefit for (please answer all that
apply):
POL student participants? (2,000 character limit)
Participating schools? (1,000 character limit)
Your organization? (1,000 character limit)
Your local arts/poetry community? (1,000 character limit)

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

or DCA #:

-

4A. Did the project encounter any events and/or circumstances that impeded your ability to conduct the
project as planned?
Yes
No
4B. If yes, please describe the nature of the challenge(s). Were you able to overcome the challenge(s) and, if
so, how? Please describe any lessons learned. (3,000 character limit)

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

or DCA #:

-

5. Please complete the following tables regarding the involvement of key partners, funders (besides the Arts
Endowment), and key artists.
Name of Key Partner /
Funder
(text field)

Type of Entity

Nature of Involvement

Contributed Match?

(drop down menu)
 Nonprofit Arts
Organization
 Nonprofit Community
Organization
 Private Foundation
 School or School
District (K-12)
 Local Government
Agency
 State Government
Agency
 Federal Government
Agency*
 College/University
 Library
 Religious Organization
 Media Organization
 For-profit Company
 Nonprofit organization
other than those
identified above
 Other

(text field – 700
character limit per field)

(Yes/No)

(text field)
(drop down menu)
(text field – 700 char.)
(Yes/No)
(text field)
(drop down menu)
(text field – 700 char.)
(Yes/No)
CLICK HERE TO ADD NEW ROW
*Please note that funding from other Federal Government Agencies CANNOT be counted as match.

Name of Key Artist

Nature of Involvement

(text field)
(text field)
(text field)
(text field)
CLICK HERE TO ADD NEW ROW

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

6. Is your Poetry Out Loud project implemented by the state arts agency and its staff? Yes

or DCA #:
No

If not, please identify the organization that implements Poetry Out Loud in your state, and describe the state
agency’s relationship to the implementing organization. (1,000 character limit)

-

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

or DCA #:

PART IIA: PROJECT ACTIVITY
Provide data for activities supported with this award (NEA and matching funds) during the period of
performance. Indicate the number of activities delivered. Leave blank any items that are not applicable or for
which actual figures/supportable estimates do not exist.
Project Activity

Number

Number of Professional Original Works of Art Created
 Do not include student works, adaptations, re-creations, or restaging of existing works.
Number of Concerts/Performances/Readings
Number of Arts Instruction Activities
 Include classes, demonstrations, lectures, and other means used to teach knowledge of
and/or skills in the arts.
 A class taught over multiple sessions should be counted as one class.
 A class repeated for multiple audiences should be counted per audience.
Number of schools that actively participated in the Poetry Out Loud project (Those schools that
were involved actively in your project, not those to which material simply was distributed.)
Number of artists' residencies (Artists' activities in schools or other community settings over an
extended period of time.)
Number of hours broadcast on radio, television, cable, podcasts, and/or webcasts. For series,
include hours for all broadcasts. Include broadcasts that occurred after the end date of the project
only if they were a direct result of the funding of this award. Do NOT include public service
announcements, advertising, or other promotional activities.
Number of staff members who work regularly (20+ hours per week) on Poetry Out Loud
1. Does your Poetry Out Loud project include regional competitions? Yes

No

2. Does your Poetry Out Loud programming include workshops for:
Students? Yes
No
Teachers? Yes
No
3. Do you provide honorariums or stipends to your Poetry Out Loud judges? Yes
4. Do you provide travel stipends for Poetry Out Loud:
Students? Yes
No
Teachers? Yes

No

No

-

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

or DCA #:

PART IIB: INDIVIDUALS BENEFITED
Provide data for individuals who directly benefited during the period of performance. Leave blank any items
that are not applicable or for which actual figures/supportable estimates do not exist.
Individuals Compensated from the Project Budget
Enter the number of individuals who were paid, in whole or in
part, with project funds reported on your Federal Financial
Report (both the NEA and the Recipient Share). Please refer to
the Final Report Tips on the Manage Your Award page of our
website for additional guidance in making this calculation.

A

B

Number of
individuals

Of the number reported
in column A, how many
were hired during the
project period as a
result of this award?

Artists
Others (includes employees, temporary staff, and contractors
who did not work as artists on this project)
Total
Teachers

Number

Enter the number of teachers who actively participated in the project.

"In-Person" Arts Experience
Enter the number of people that directly engaged with the arts, whether
through attendance at arts events or participation in arts learning or
other types of activities that involved people directly interacting with
artists or the arts. In the 'Adults' field, please enter the total number of
teachers and guest artists who participated in the POL project, as well as
parents who attended POL competitions. In the 'Children/Youth' field,
please enter the total number of students who actively participated in at
least one POL competition, at least at the classroom level. Do not count
individuals who were primarily reached through television, radio, the
Internet, or other media. Avoid inflated numbers, and do not doublecount repeat attendees. Where exact numbers are unavailable, please
provide estimates.

Number
a. Adults
b. Children/Youth
c. Total

Virtual Arts Experience
If your project used online or mobile components to engage audiences (e.g., podcasts,
live web streaming, mobile applications, online videos/audio/games, e-book or e-reader
downloads, distance learning, internet-based artworks, online collections/ exhibitions,
etc.), then please enter an estimate of the total number of unique visitors who accessed
these components during the grant period. Do not include people who visited a website
for unrelated content.

Total Number of
Unique Visitors

-

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

or DCA #:

-

If your project used online or mobile components to engage audiences, then please select the “type” that
best describes the form of technology used. (Select all that apply.)
Podcasts
Live web streaming
Mobile applications
Online videos/audio/games
E-book or e-reader downloads
Distance learning
Internet-based artworks
Online collections/exhibitions
Other. Please enter the type of other technology: [Text box]

PART IIC: POPULATION DESCRIPTORS
For the next three sections, please select all groups of people that your project intended to serve directly. Then
answer two follow-up questions in each section.
Racial/Ethnic Groups
N - American Indian or Alaskan Native
A - Asian
B - Black or African American
H - Hispanic or Latino
P - Native Hawaiian or other Pacific Islander
O - Other Racial/Ethnic Group. Please enter the type of group: [Text box]
U - No Specific Racial/Ethnic Group
If your project focused on serving one or more racial/ethnic groups, then did it succeed in this objective?
Yes

No

If yes, then please complete this table. Provide an estimate, if available, of the percentage that the group(s)
represented in the total population served by this project.
Racial/Ethnic Groups
(drop down menu)
 American Indian or Alaskan Native
 Asian
 Black or African American
 Hispanic or Latino
 Native Hawaiian or other Pacific Islander
 Other Racial/Ethnic Group
(drop down menu)
CLICK HERE TO ADD NEW ROW

Percentage of Total Population Served
(text field)

(text field)

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

or DCA #:

Age Groups
1. Children/Youth (0-17 years)
2. Young Adults (18-24 years)
3. Adults (25-64 years)
4. Older Adults (65+ years)
5. No Specific Age Group
If your project focused on serving one or more specific age groups, then did it succeed in this objective?
Yes

No

If yes, then please complete this table. Provide an estimate, if available, of the percentage that the group(s)
represented in the total population served by this project.
Age Groups

Percentage of Total Population Served

(drop down menu)
 Children/Youth (0-17 years)
 Young Adults (18-24 years)
 Adults (25-64 years)
 Older Adults (65+ years)

(text field)

(drop down menu)
CLICK HERE TO ADD NEW ROW

(text field)

Underserved/Distinct Groups
D - Individuals with Disabilities (physical, cognitive, or sensory)
I - Individuals in Institutions (include people living in hospitals, hospices, nursing homes, assisted
care facilities, correctional facilities, and homeless shelters)
P - Individuals below the Poverty Line
E - Individuals with Limited English Proficiency
M - Military Veterans/Active Duty Personnel
Y - Youth at Risk
O - Other Underserved/Distinct Group. Please enter the type of group: [Text box]
U - No Specific Underserved/Distinct Group

-

FINAL DESCRIPTIVE REPORT – Poetry Out Loud

Grant #:

-

-

or DCA #:

-

If your project focused on serving one or more underserved/distinct groups, then did it succeed in this
objective?
Yes

No

If yes, then please complete this table. Provide an estimate, if available, of the percentage that the group(s)
represented in the total population served by this project.
Underserved/Distinct Groups
(drop down menu)
 Individuals with Disabilities (physical, cognitive, or sensory)
 Individuals in Institutions (include people living in hospitals,
hospices, nursing homes, assisted care facilities, correctional
facilities, and homeless shelters)
 Individuals below the Poverty Line
 Individuals with Limited English Proficiency
 Military Veterans/Active Duty Personnel
 Youth at Risk
 Other Underserved/Distinct Group
(drop down menu)
CLICK HERE TO ADD NEW ROW

Percentage of Total Population Served
(text field)

(text field)

PART III: GEOGRAPHIC LOCATION OF PROJECT ACTIVITY
For your Final Descriptive Report to be complete, you must report the locations of specific project activity using
the Geographic Location of Project activity online reporting tool at https://apps.nea.gov/GEO/Default.aspx.