Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements for Government Agencies

REPORTING REQUIREMENTS
for Partnership Agreements
Grant Numbers that begin 15-6100-2xxx, 16-6100-2xxx, etc.
Rev. 5/24/16

Materials regarding your Partnership Agreement award are online at www.arts.gov/grants/manage-your-award.
Basic information about your grant is available at www.arts.gov/mygrant (My Grant at a Glance).
The reporting requirements for your Partnership Agreement award, including specific reporting requirements
related to Poetry Out Loud as well as subgranting activity subject to the Federal Funding Accountability and
Transparency Act (FFATA) reporting, are described below. Follow these instructions carefully.

PROGRESS REPORT
Generally, only one progress report will be required during the grant period. It is submitted as part of the Payment
Request form (Box 10). Limit your response to the space provided on the form.
The Progress Report is due the first time the cumulative amount requested EXCEEDS two thirds (2/3) of the grant
award amount. The Progress Report must include a description of grant supported activities that:



have been undertaken since the grant period start date, and
are scheduled for the remainder of the grant period.

FINAL REPORTS
Final Reports are due no later than 90 days after the grant period of performance end date. You will be ineligible for
any National Endowment for the Arts (NEA) awards if you fail to submit required and acceptable Final Reports for
previous awards. The forms and instructions are available at https://www.arts.gov/grants/manage-youraward/partnership-agreements-fy15-and-later.

The Final Report package includes:
1. FEDERAL FINANCIAL REPORT (FFR):
Should only reflect expenditures charged to the Federal or Recipient shares that are compliant with the
General Terms & Conditions for your Partnership Award.
2. FINAL DESCRIPTIVE REPORT (FDR):
May include activities conducted as part of the broader State Arts Plan. Components include:
 DETAILS Data Sequencing Form
 DETAILS Section (electronic format)
 PROJECT ACTIVITY LOCATION Data Sequencing Form (if applicable)
 PROJECT ACTIVITY LOCATION Section (if applicable)
 Folk Arts Partnership Narrative (if applicable).

NEW for FY15 and Later award: the Totals Section is no longer required.

E-mail the FDR and FFR to [email protected]. Identify your grant number and organization name in the subject
line. Use the format in the table on the next page.

SAA:

RAO:

FY15
FDR 15-6100-2xxx ABC State Agency
FFR 15-6100-2xxx ABC State Agency

FY16
FDR 16-6100-2xxx ABC State Agency
FFR 16-6100-2xxx ABC State Agency

FDR 15-6100-2xxx ABC Regional Organization
FFR 15-6100-2xxx ABC Regional Organization

FDR 16-6100-2xxx ABC Regional Organization
FFR 16-6100-2xxx ABC Regional Organization

All data reported as part of the FDR (minus the Folk Arts narrative, if any) must also be submitted to the NATIONAL
ASSEMBLY OF STATE ARTS AGENCIES (NASAA). For detailed instructions on how to submit this information, see
www.nasaa-arts.org/Research/Planning-and-Accountability/National-Standard-Reference-Center/.

FFATA REPORTS
The FFATA requires that pass-through entities (those that make subawards with Federal funds - you) report all
subawards made with $25,000 or more in Federal funds. This information is submitted via the Federal Subrecipient
Reporting System at www.fsrs.gov and subsequently made available to the public at www.USASpending.gov. You
are required to file these reports by the end of the month following any month in which you make a sub-award with
$25,000 or more in Federal funds.

POETRY OUT LOUD REPORTING REQUIREMENTS
SAAs receiving funding for Poetry Out Loud activities must also provide information about state contacts and school
participation, as well as a Final Report as follows:



Excel spreadsheet of lead contacts and estimates of student and teacher participation (due by the last
Friday in January)
POL Final report http://arts.gov/sites/default/files/POL-final-report-june2014.pdf (due by the last Friday in
June)

E-mail all materials to [email protected]. See the SAA resources on the Poetry Out Loud website
(www.poetryoutloud.org) for additional information.

REPORTING BURDEN:
The public reporting burden for this collection of information is estimated to average sixteen hours per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. The National Endowment for the Arts welcomes any suggestions that you might have on improving the reporting requirements and
making them as easy to use as possible. Send comments regarding this burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to: Deputy Chairman for Management & Budget, National Endowment for the Arts, 400 7th Street,
SW; Washington DC 20506. NOTE: Grantees are not required to respond to the collection of information unless it displays an OMB control number
that is valid at the time of issue.
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