Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements for Nonprofit Organizations

NATIONAL ENDOWMENT FOR THE ARTS

REPORTING REQUIREMENTS
For Grants to Organizations
FY12 & Later
Rev. Oct. 2012

Materials regarding your award are online at www.arts.gov/manageaward/index. Basic information about
your grant is available at www.arts.gov/mygrant (or My Grant at a Glance).
The reporting requirements for your grant are described below. Follow these instructions carefully.
PROGRESS REPORT
Generally, only one progress report will be required during the grant period. It is submitted as part of the
Payment Request form, Box 10. The Progress Report is due the first time the cumulative amount
requested EXCEEDS two thirds (2/3) of the grant award amount.
The Progress Report must include a description of grant supported activities that:
 have been undertaken since the grant period start date, and
 are scheduled for the remainder of the grant period.
Limit your response to the space provided on the form.
FINAL REPORTS
Submit Final Reports to the Grants & Contracts Office (G&C) no later than 90 days after the grant period
end date. You will be ineligible for any National Endowment for the Arts (NEA) awards if you fail to submit
required and acceptable Final Reports for previous awards.
Go to www.arts.gov/manageaward/index for Final Reports instructions and forms. Click on FY12 & Later.
The Final Descriptive Report (FDR) and Federal Financial Report (FFR) must be e-mailed to
[email protected]. Identify your grant number and organization name in the subject line; e.g., FDR
12-3200-7xxx ABC Arts Organization or FFR 12-3200-7xxx ABC Arts Organization.
The Final Report includes:
1. Federal Financial Report (FFR).
2. Final Descriptive Report (FDR):
 narrative describing the project activities;
 data about specific activities and participants; and
 geographic location(s) and venue(s) where grant activities took place (online module).
3. Final Product Requirement. If a final product is required for this grant, it is indicated below.
Prominently label your product with your organization's name and grant number. If the product is
available on-line, include the Web address/link in your FDR.
Book(s) / Catalogue(s) / Journal(s)
Publication(s) / Report(s)
Libretto / Score(s) (hard copy or PDF on disc)
Recordings (CD, DVD, or other audio or video files)
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Final Product Requirement, cont.
Other:

If no item is identified, a product is NOT required for your grant.
We reserve the right to request subsequent information or work product(s) as necessary. All Federal
awarding agencies retain a royalty-free right to use all or a portion of their grantees' final report material
for Federal purposes (e.g., the use of final report work products to document the results of grant
programs), including publication on a Federal Web site. If the NEA is interested in using images for
promotional and educational uses, we will contact you before any such use. For more information, see the
General Terms & Conditions.
Hardcopy of products (as identified above)
can be sent by mail* to:

Grants & Contracts Office
Final Report Section, RM 618
National Endowment for the Arts
1100 Pennsylvania Avenue, NW
Washington, DC 20506-0001

*NOTE: The first-class mail to the NEA is delayed due to security screening. Products put through this process suffer
irreversible damage. If you are sending a product, or time-sensitive materials, use an alternative delivery service.

ADDITIONAL REMINDERS
1. An active and valid www.sam.gov (formerly CCR) registration is required to receive Federal funds
and must be maintained throughout the life of the award.
2. Grant activities must be carried out consistent with those approved for funding by the NEA. If
changes in the project are believed necessary, send a request with a justification to the G&C
before implementation.
3. NEA's support must be acknowledged in all materials and announcements regarding this grant.
4. See the requirements concerning record retention and the Federal government's rights of access
to records and personnel in the General Terms & Conditions.
5. Documentation must be maintained for all grant project costs claimed, including those covered by
the required match.
6. Ensure your e-mail will accept messages from the arts.gov domain name.
The General Terms & Conditions provide detailed information on how to manage your NEA award, such
as:
 which Administrative Requirements and Cost Principles apply to your organization,
 how to request a time extension or other changes to your approved project,
 when, or if, you need to request a budget amendment, and
 recordkeeping, documentation, and financial management standards.

REPORTING BURDEN:
The public reporting burden for this collection of information is estimated to average eight hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. The NEA welcomes any suggestions that you might have on improving the reporting requirements and
making them as easy to use as possible. Send comments regarding this burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to: Deputy Chairman for Management & Budget, Room 518; National
Endowment for the Arts; 1100 Pennsylvania Avenue, NW; Washington, DC 20506-0001. NOTE: Grantees are not required to respond
to the collection of information unless it displays an OMB control number that is valid at the time of issue.
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