Military (and, as required, civilian agency) storage and distribution points, depots, and other receiving activities require advance notice of large shipments en-route from contractors' plants per FAR 47.208, Report of Shipment. Timely receipt of notices by the consignee transportation office precludes the incurring of demurrage and vehicle detention charges. FAR clause 52.247-68, Report of Shipment, is to be inserted in solicitations and contracts when advance notice of shipment is required is required for safety or security reasons, or where carload or truckload shipments will be made to DoD installations or, as required, to civilian agency facilities.
Data from Fiscal Year (FY) 2015 was retrieved from the United States Transportation Commandâs (USTRANSCOM) Defense Transportation Tracking System (DTTS). Based on information from USTRANSCOM, it was reported that in FY 2015 approximately 8059 shipments from 113 unique vendors reported the notice of shipment requirement, as identified in FAR 47.208 and the clause at FAR 52.247-68. The subject matter experts determined that 33 unique vendors was a sufficient baseline for estimating the number of respondents.
USTRANSCOM further provided that the number of shipments varied from contractor to contractor, ranging from as few as 1 shipment per contractor at the low end, to over 1500 shipments per contractor at the high end. USTRANSCOM also determined that averaging the number of shipments for FY 2015 (approximately 8,023) by the number of unique vendors (113), was a sufficient baseline, for this estimate, in determining the average number of responses per respondent.
Therefore it is estimated that, in accordance FAR 47.208 and the clause at FAR 52.247-68, contractors were required to provide advance notice of shipments en-route to military (and as required, civilian agency) storage and distribution points, depots, and other receiving activities, and those shipments contained classified materials, sensitive, controlled, and/or certain other protected material, explosives, and/or some other hazardous materials, on average 71 times per year. Further, based on information received from USTRANSCOM, the estimated time require to prepare this notification remain at 10 minutes. These revisions represent a decrease from the previously approved information collection.
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
9000-0056 Supporting Statement (8.16.16).doc
Report of Shipment - FAR Sections Affected: 47.208; 52.247-68