Military (and, as required, civilian
agency) storage and distribution points, depots, and other
receiving activities require advance notice of large shipments
en-route from contractors' plants per FAR 47.208, Report of
Shipment. Timely receipt of notices by the consignee transportation
office precludes the incurring of demurrage and vehicle detention
charges. FAR clause 52.247-68, Report of Shipment, is to be
inserted in solicitations and contracts when advance notice of
shipment is required is required for safety or security reasons, or
where carload or truckload shipments will be made to DoD
installations or, as required, to civilian agency
facilities.
Data from Fiscal Year (FY) 2015
was retrieved from the United States Transportation Command‘s
(USTRANSCOM) Defense Transportation Tracking System (DTTS). Based
on information from USTRANSCOM, it was reported that in FY 2015
approximately 8059 shipments from 113 unique vendors reported the
notice of shipment requirement, as identified in FAR 47.208 and the
clause at FAR 52.247-68. The subject matter experts determined that
33 unique vendors was a sufficient baseline for estimating the
number of respondents. USTRANSCOM further provided that the number
of shipments varied from contractor to contractor, ranging from as
few as 1 shipment per contractor at the low end, to over 1500
shipments per contractor at the high end. USTRANSCOM also
determined that averaging the number of shipments for FY 2015
(approximately 8,023) by the number of unique vendors (113), was a
sufficient baseline, for this estimate, in determining the average
number of responses per respondent. Therefore it is estimated that,
in accordance FAR 47.208 and the clause at FAR 52.247-68,
contractors were required to provide advance notice of shipments
en-route to military (and as required, civilian agency) storage and
distribution points, depots, and other receiving activities, and
those shipments contained classified materials, sensitive,
controlled, and/or certain other protected material, explosives,
and/or some other hazardous materials, on average 71 times per
year. Further, based on information received from USTRANSCOM, the
estimated time require to prepare this notification remain at 10
minutes. These revisions represent a decrease from the previously
approved information collection.
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
9000-0056 Supporting Statement (8.16.16).doc
Report of Shipment - FAR Sections Affected: 47.208; 52.247-68