Report of Shipment - FAR Sections Affected: 47.208; 52.247-68

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
9000-0056 Supporting Statement (8.16.16).doc	Supporting Statement A	Uploaded 2016-09-06	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
36496	Report of Shipment - FAR Sections Affected: 47.208; 52.247-68		Modified

ICR Details

OMB Control No: 9000-0056	ICR Reference No: 201608-9000-003
Status: Historical Active	Previous ICR Reference No: 201207-9000-003
Agency/Subagency: FAR	Agency Tracking No:
Title: Report of Shipment - FAR Sections Affected: 47.208; 52.247-68
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/08/2016
	Date Received in OIRA: 09/06/2016
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2019	36 Months From Approved	10/31/2016
Responses	8,023	0	9,999
Time Burden (Hours)	1,340	0	1,670
Cost Burden (Dollars)	45,643	0	0

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Abstract: Military (and, as required, civilian agency) storage and distribution points, depots, and other receiving activities require advance notice of large shipments en-route from contractors' plants per FAR 47.208, Report of Shipment. Timely receipt of notices by the consignee transportation office precludes the incurring of demurrage and vehicle detention charges. FAR clause 52.247-68, Report of Shipment, is to be inserted in solicitations and contracts when advance notice of shipment is required is required for safety or security reasons, or where carload or truckload shipments will be made to DoD installations or, as required, to civilian agency facilities.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 39052	06/15/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 59624	08/30/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Report of Shipment - FAR Sections Affected: 47.208; 52.247-68

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	8,023	9,999	0	-1,976	0	0
Annual Time Burden (Hours)	1,340	1,670	0	-330	0	0
Annual Cost Burden (Dollars)	45,643	0	0	45,643	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Data from Fiscal Year (FY) 2015 was retrieved from the United States Transportation Command‘s (USTRANSCOM) Defense Transportation Tracking System (DTTS). Based on information from USTRANSCOM, it was reported that in FY 2015 approximately 8059 shipments from 113 unique vendors reported the notice of shipment requirement, as identified in FAR 47.208 and the clause at FAR 52.247-68. The subject matter experts determined that 33 unique vendors was a sufficient baseline for estimating the number of respondents. USTRANSCOM further provided that the number of shipments varied from contractor to contractor, ranging from as few as 1 shipment per contractor at the low end, to over 1500 shipments per contractor at the high end. USTRANSCOM also determined that averaging the number of shipments for FY 2015 (approximately 8,023) by the number of unique vendors (113), was a sufficient baseline, for this estimate, in determining the average number of responses per respondent. Therefore it is estimated that, in accordance FAR 47.208 and the clause at FAR 52.247-68, contractors were required to provide advance notice of shipments en-route to military (and as required, civilian agency) storage and distribution points, depots, and other receiving activities, and those shipments contained classified materials, sensitive, controlled, and/or certain other protected material, explosives, and/or some other hazardous materials, on average 71 times per year. Further, based on information received from USTRANSCOM, the estimated time require to prepare this notification remain at 10 minutes. These revisions represent a decrease from the previously approved information collection.

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Annual Cost to Federal Government: $36,897

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/06/2016

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