Appendix H: Estimates of the Hour Burden of the Collection of Information - Table

Appendix H - Estimates of the Hour Burden of the Collection of Information - Table.xlsx

Child and Adult Care Food Program

Appendix H: Estimates of the Hour Burden of the Collection of Information - Table

OMB: 0584-0055

Document [xlsx]
Download: xlsx | pdf

Overview

#0055 Reporting
#0055 Recordkeeping
#0055 BURDEN SUMMARY


Sheet 1: #0055 Reporting

Section of Regulation / Form Title Estimated # Respondents Responses Per Respondent Total Annual Responses (Col. CxD) Estimated Avg. # of Hours Per Response Estimated Total Hours (Col. ExF) Previously Approved Due to an Adjustment (G-H) Due to Program Change Total Difference
(A) (B) (C) (D) (E) (F) (G)




STATE AGENCY LEVEL










226.3(c) Federal/State agreement 0 0 0.000 0 0.000 0.000 0.000
0.000
226.6(b) (3) Notify institution of approval or disapproval of application within 30 days of receipt of a complete application Barbara J. Smith: Cuurent number of CACFP SAs is 56. 56 15 840.000 SD: Process simplified due to advanced technology and previous burden included admininstrative burden. 0.25 210.000 210.000 0.000
0.000
226.6(c) Notice of serious deficiency (decision to disapprove new application or renew existing agreement) to institution 56 5 280.000 SD: Process simplified due to advanced technology and previous burden included admininstrative burden. 0.25 70.000 70.000 0.000
0.000
" Notice of serious deficiency to participating institutions 56 10 560.000 SD: Process simplified due to advanced technology and previous burden included admininstrative burden. 0.25 140.000 140.000 0.000
0.000
" Submit copies of serious deficiency notices to FNSRO 56 10 560.000 SD: Process simplified due to advanced technology. 0.25 140.000 140.000 0.000
0.000
" Submit copy disqualification notice and supportive documentation to FNSRO 56 5 280.000 SD: Process simplified due to advanced technology (NDL system). 0.25 70.000 70.000 0.000
0.000
226.6(c)(8) (C)(ii) Provide FNSRO the required information of each day care home provider terminated for cause 56 12 672.000 SD: Process simplified due to advanced technology. 0.25 168.000 168.000 0.000
0.000
226.6(d)(1) & 226.6(e) Establish licensing/compliance review procedures for child care centers, day care homes, outside-school hours care centers and adult day centers SD: Most SAs already have this procedure due to implementation of published guidance. 10 1 10.000 1 10.000 10.000 0.000
0.000
226.6(d)(3) Establish alternate procedures for review of institutions for which licensing or approval is not available - SD: Some Sas already have this procedure due to implementation of published guidance. 10 1 10.000 3 30.000 30.000 0.000
0.000
Huber, Erika - FNS: changed 226.6(d)(3)(vii)(D) to 226.6(f)(1)(viii)(D) 226.6(f) (1) (viii) (D) Huber, Erika - FNS: Is this the same as cell B16? This was in row 16, same thing, same #s, I deleted what was row 16 Provide day care home sponsors a listing of State-funded programs, participation in which by a parent or child will qualify a meal served to a child in a tier II home for the tier I rate of reimbursement. 56 Huber, Erika - FNS: Sponsors per SA - updated to a formula 15 840.000 SD: Process simplified due to advanced technology. 0.25 210.000 224.000 -14.000
-14.000
226.6(f)(1)(ii) Provide all institutions a copy of the income standards to be used by institutions for determining the eligibility of participants for free and reduced-price meals under the Program 56 1 56.000 SD: Process simplified due to advanced technology and batching distribution. 0.5 28.000 28.000 0.000
0.000
Huber, Erika - FNS: Change from 226.6(f)(1)(vii) to 226.6(f)(1)(viii) (A) 226.6(f)(1)(viii) (A) Huber, Erika - FNS: This was the same thing as row 19 so I deleted what was row 19 Provide day home sponsoring organizations a list of elementary schools in which at least one-half of the children enrolled receive f/rp meals 56 15 840.000 SD: Process simplified due to advanced technology. 0.25 bkowtha: reduction in burden due to - see comment in column F. 210.000 224.000 -14.000
-14.000
Huber, Erika - FNS: changed vii to viii 226.6(f)(1) (viii)(E) Submit to SNAP SA list of providers receiving Tier I benefits based on SNAP participation 56 1 56.000 0.25 14.000 14.000 0.000
0.000
226.6(f)(1) (ix)(A) Provide at-risk-afterschool care centers and sponsoring organizations the list of schools in which one-half of children enrolled are eligible for f/rp meals 56 1 56.000 0.25 SD: Process simplified due to advanced technology. 14.000 14.000 0.000
0.000
226.6(f)(3)(iii) Provide census data to day care home sponsoring organizations 56 15 840.000 bkowtha: reduction in time due to technology 0.25 210.000 210.000 0.000
0.000
226.6 (h) Submit to State commodity distribution agency list of institutions receiving commodities by June 1 Barbara J. Smith: CND estimates that only 15 Sas distribute commodities to CACFP instutions…the majority provide cash-in-lieu of commodities 15 1 15.000 SD: Process simplified due to advanced technology. 0.25 3.750 3.750 0.000
0.000
226.6 ( i ) Develop standard contract for use between instiutions and food service management companies 56 1 56.000 SD: SD: Process simplified due to advanced technology and removal of administrative burden. 0.25 14.000 14.000 0.000
0.000
226.6(k)(4)(i) Annually submit admin review (appeal) procedures to all institutions 56 Barbara J. Smith: number of institutions divided by number of SA; get from NDB; is this correct 376 21056.000 SD: Process simplified due to advanced technology and batching distribution. 0.0167 351.635 332.931 18.704
18.704
226.6(k)(4)(ii) Submit admin review procedures when applicable action taken 56 5 280.000 0.25 70.000 70.000 0.000
0.000
Huber, Erika - FNS: changed to 226.6 (l) (removed (a)) 226.6 (l) Establish/revise admin review (appeal) procedures for day care home providers- SA must notify the appropriate FNSRO of any change or option to offer an administrative review 18 1 18.000 SD: Process simplified due to advanced technology. 0.25 4.500 4.500 0.000
0.000
226.6(m)(5) Revise/edit household contact procedures - submit changes to FNSRO. 15 1 15.000 Barbara J. Smith: Decrease in time due to automation 0.25 3.750 3.750 0.000
0.000












226.6 (p) Huber, Erika - FNS: deleted "…report changes to FNSRO" Develop/revise and provide sponsoring organization agreement between sponsor and facilities 15 1 15.000 Barbara J. Smith: Decrease due to automation 0.25 3.750 3.750 0.000
0.000
226.7 (c) Submit to FNSRO a written plan for correcting serious deficiencies noted in Management Evaluation/Audit Barbara J. Smith: MEs on a 2 year cycle 28 1 28.000 bkowtha: decrease due to automation. 5 140.000 140.000 0.000
0.000
226.7(d)
(Form FNS-44)
bkowtha: this line item deals with FNS-44 form Submit CACFP Report to FNS 30 and 90 days following the month being reported 56 0 0.000 2 - 1,344.000 -1,344.000
-1,344.000
226.7 (h), (i) & (j) Establish procedures for start ups, advances, and recovery of over-payments 10 1 10.000 BBrennan: program adjustment to reflect more accurate burden; 2 20.000 20.000 0.000
0.000
226.7 (k) Claims processing 56 Barbara J. Smith: each SA must process claims once a month 12 672.000 bkowtha: change in time due to technology 1 bkowtha: see comment under D and F. 672.000 672.000 0.000
0.000
226.9 (a) Assign rates of reimbursement for all institutions not less than annually 56 1 56.000 0.25 14.000 14.000 0.000
0.000
226.10(e) Final Claim for Reimbursement postmarked and/or submitted to the State agency not later than 60 days following the last day of the full month covered by the claim. 56 12 672.000 BBrennan: program adjustment due to more accurate number of burden due to electronic filing 2 1344.000 1,344.000 0.000
0.000
Huber, Erika - FNS: added (a) to clarify 226.14 (a) Notify institution of disallowed claim and demand repayment 56 Barbara J. Smith: 10% of the average number fo insitutions per SA ENH (3/23/16) Update this to forumla 38 2128.000 0.0167 35.538 32.732 2.806
2.806
226.23(l) Obtain written consent from the child's parents or guardians prior to use or disclose if using or disclosing information in ways not permitted by statute 0 0 0 0 0.000 0.000 0.000
0.000
Huber, Erika - FNS: added (1) for clarity 226.23(m) (1) Enter into a written agreement with the party requesting children's free and reduced price eligibility information. BBrennan: only 5 SAs on average receive such requests 0 0 0 0 0.000 0.000 0.000
0.000
226.24 Property management 0 0 0 0 0 0 0.000
0.000

cells that were deleted - previous burden




2198 -2,198.000
-2,198.000

TOTAL STATE AGENCY BURDEN 56 552.161 30,921.000 0.136 4,200.923 Huber, Erika - FNS: Note this includes 1764 burden hours that was previously approved per 226.6 (n) - but was moved to the reporting spreadsheet (row 6) b/c the reg is to "maintain" not report. 7,749.413 -3,548.490
-3,548.490











SPONSOR/INSTITUTION LEVEL







226.6 (d)-(e) and 226.6(f)(1)(vi) Submit documentation to demonstrate that child care centers, outside-school-hours care centers, at-risk afterschool care centers, day care homes, and adult day care centers are in compliance with licensing/approval criteria. 21,052 1 21,052.00 Barbara J. Smith: Fix to show .0835 0.08 1,757.84 1,703.233 54.609
54.609
226.6(f)(1)(iii) Submit current eligibility information on enrolled participants to be used to calculate reimbursement rate 21,052 12 252,624.00 0.50 126,312.00 122,388.000 3924.000
3,924.000
226.6(f)(1) (viii)(E) Sponsoring organizations of day care homes must submit a list of family daycare home providers receiving Tier I benefits based on SNAP participation Huber, Erika - FNS: This was 8,358 last year, I think it was a mistake of decimals. 819 1 819.000 0.02 13.68 139.579 (125.90)
-125.901
226.10 and 226.15(i)
226. 13 (b)
Report to SA number of meals claimed for reimbursement 21,052 12 252,624.00 Barbara J. Smith: Time reduced due to electronic transmission 1.90 479,985.60 465,074.400 14911.200
14,911.200
Huber, Erika - FNS: change from 226.13 (b)(3)(i) thru (ii) to 226.13 (d)(3)(i) thru (iii) 226.13 (d)(3)(i) thru (iii) Establish reimbursement rates for Tier 2 providers with income-eligible children 819 5 4,095.000 0.30 1,228.500 1,329.000 -100.500
-100.500
226.15(b) New institutions submit application for participation 250 1 250.00 Barbara J. Smith: How long does it take to submit application? Think this number included preparation time. 8.00 2,000.00 2,000.000 0.000
0.000
" Participating institutions submit documentation required for renewal 21,052 1 21,052.00 Barbara J. Smith: Time decrease due to automation 0.25 5,263.00 5,099.500 163.500
163.500
226.23 Free and reduced price meal requirements Barbara J. Smith: CND estimates 840 new institutions per year 840 1 840.000 0.02 14.028 14.028 0.000
0.000
226.23(l) Obtain written consent from the child's parents or guardians prior to use or disclosure if using or disclosing information in ways not permitted by statute 196 1 196 0.08 16.268 16.268 0.000
0.000
226.23(m) Enter into a written agreement with the party requesting children's free and reduced price eligibility information. 196 1 196 0.08 16.268 16.268 0.000
0.000
7 CFR 226.6(n) CACFP Tiering Assessment: FNS and OIG may make investigations at the request of the State agency, or whenever FNS or OIG determines that investigations are appropriate. 60 1 60 1.50 90.000 90.000 0.000
0.000

SPONSOR/INSTITUTION BURDEN TOTALS 21,052 26.306669 553,808.000 1.113558 616,697.183 597,870.276 18,826.908 0.000 Huber, Erika - FNS: Overall due to increase in # of sponsors 18,826.908












FACILITY LEVEL








Huber, Erika - FNS: changed 226.11( c ) 226.11(b)2 226.11(2); 226.17(b)(9) and 226.17a(p) Submit daily meal count records to sponsoring organizations monthly Estimate of total number of sponsored centers It looks like this is just the total-homes, so I did that math. The number nearly doubled from 2013, but there are more centers and less homes than before 66,893 12 802,716 Barbara J. Smith: Time decreased to to automated submission if documents. 0.25 200,679 115,824 84,855
84,855
226.13 (d)(1) thru (3) & 226.18 (e) Day care home providers submit daily meal counts to sponsors monthly Barbara J. Smith: Total number of day care homes for 2012 per NDB ENH(3/23/160: updated to Fy15 113,847 12 1,366,164.000 bkowtha: time reduced 0.5 683,082.000 767,862.000 -84,780
-84,780

FACILITY BURDEN TOTALS 180,740 12.000 2,168,880.000 0.407 883,761.000 883,686.000 75.000
75.000












HOUSEHOLD LEVEL








Huber, Erika - FNS: removed 226.16(e)(3) added 226.17(8) & 226.18(e) 226.15(e)(2) &
226.17(8) &
226.18 ( e)
Barbara J. Smith: Also included in recordkeeping. Enrollment documentation shall be updated annually, signed by a parent or legal guardian, and include information on child's normal days & hours of care and the meals normally received while in care Barbara J. Smith: This number was provided by ORA Ed Previous: 2,178,065 compared to 3546513 participants (ADA) in the NDB. Ratio is 62.83…% applying that to FY 14 ADA: 4180118 would be 2,626,310 households 2,626,310 Huber, Erika - FNS: This was changed from 1 to 1.59 because parents have to fill out/sign a form for EACH child. The number of parents was calculated from the # of children, and this was adjusted up by the same amount. 1.59 4,180,025 0.083 346,942.114 180,779.395 166,162.719
166,163.000
226.20 (g) (3) Written request required for food/milk substitutes Huber, Erika - FNS: ADA * percent of kid with food allergy... according to CDC, 5.4% of all kids 0-17 with family income lt 200% FPL have allergy 5.3% of 0-4 year olds, 6.0% of 5-9 y/os, 4.9% of 10-17 y/os 5.6% of 0-9 year olds From 2012-2014. The percent of children whose parent or other responsible adult answered "yes" to the following question "During the past 12 months has your child had any kind of food or digestive allergy?" http://www.cdc.gov/nchs/hdi.htm http://www.cdc.gov/nchs/data/databriefs/db10.htm 225,726 1 225,726.372 0.083 18,810.531 0.000
18,810.531 18,811.000

HOUSEHOLD BURDEN TOTALS 2,626,310 1.68 4,405,752 0.083 365,752.645 180,779.395 166,162.719 18,810.531 184,974.000












SUMMARY OF REPORTING BURDEN










Estimated # Respondents Responses Per Respondent Total Annual Responses (Col. DxE) Estimated Avg. # of Hours Per Response Estimated Total Hours (Col. FxG) Previously Approved Due to an Adjustment Due to Program Change Total Difference

State Agency Burden 56.00 552.16 30,921 0.1359 4,200.92 7,749.41 Huber, Erika - FNS: most of this is from moving one of the reporting requirements to recordkeeping (See row 37) or deleted b/c it repeated (see comments in reg citations under column A under States) -3,548.49 0.00 -3,548.49

Sponsor/Institution Burden 21,052.00 26.31 553,808 1.1136 616,697.18 597,870.28 18,826.91 0.00 18,826.91

Facility Burden 180,740.00 12.00 2,168,880 0.4075 883,761.00 883,686.00 75.00 0.00 75.00

Household Burden 2,626,310.00 1.68 4,405,752 0.0830 365,752.64 180,779.40 166,162.72 18,810.53 184,974.00

Total Reporting Burden 2,828,158.00 2.53146 7,159,360.84 0.261254013 1,870,411.75 1,670,085.08 181,516.14 18,810.53 200,326.67

Sheet 2: #0055 Recordkeeping

Section of Regulation Title Estimated # Recordkeepers Per Recordkeeper Total Annual Records (Col. CxD) Estimated Avg. # of Hours Per Record Estimated Total Hours (Col. ExF) Previously Approved Due to Program Adjustment Due to program change Total Difference
(A) (B) (C) (D) (E ) (F) (G)



STATE AGENCY LEVEL









226.6 Collect and maintain on file CACFP agreements, records received from applicant and participating institutions and documentation of administrative review and Program assistance activities, results, and corrective actions. 56 5 280 1.00 280.000 280.000 0.000
0.000
Huber, Erika - FNS: changed (ii) to (i) 226.6(c) (8)(i) Maintain a State agency list that includes a synopsis of information concerning seriously deficient institutions and providers terminated for cause in that State 56 1 56 0.50 28.000 28.000 0.000
0.000
Huber, Erika - FNS: this actually says "maintain on file evidence" it does not say to report 226.6 (n) Maintain record of findings of irregularities investigations 56 Barbara J. Smith: Projected increase in the number of irregularities 21 1,176.000 Barbara J. Smith: Time decrease due to automation. 1.5 1,764.000 Huber, Erika - FNS: Note this is not counted in the total below because it was previously approved under "reporting", so it is counted there 1,764.000 0.000 0.000 0.000

STATE AGENCY BURDEN 56 27 1,512 1.37037 2,072.000 308.000 1,764.000
Huber, Erika - FNS: Increase is due to moving 226.6 (N) from reporting to recordkeeping 1,764.000






















SPONSOR/INSTITUTION LEVEL









Huber, Erika - FNS: deleted 226.5(f)(1)(vii) 226.10(d) 226.15(e), Collect and maintain for a period of 3 years and the current year Program applications, enrollment documents, income eligibility forms, attendance records, menus, meal counts, invoices and receipts, claims for reimbursement, licenses, administrative and operating costs records, training documentation, and any other records required by the SA. 21,052 3 63,156.000 Barbara J. Smith: Change due to automation 1.000 63,156.000 61,194.000 1,962.000
Huber, Erika - FNS: # of sponsors increased 1,962.000
226.15(e)(3) Maintain documentation used to classify homes as Tier 1 819 Barbara J. Smith: Average number of Tier I providers based on NDB 120 98,280.000 0.025 2,457.000 2,628.800 -171.800
Huber, Erika - FNS: # of Tier 1 homes PER sponsor decreased -171.800
226.23(h)(6) Maintain information to verify homes that qualify as Tier 1 based on provider's income. 819 Barbara J. Smith: Approximately 1/3 of Tier I providers 40 32,760.000 0.025 819.000 869.200 -50.200
Huber, Erika - FNS: same comment as above -50.200

SPONSOR/INSTITUTION BURDEN 21,052 9.2246 194,196.00 0.34209 66,432.000 64,692.000 1,740.000
1,740.000











FACILITY LEVEL









226.15(e) 226.17(c) 226.17a(o) 226.18(g) 226.19(c) 226.19a(c) Collect and maintain for a period of 3 years and the current year Program applications, enrollment documents, income eligibility forms, attendance records, menus, meal counts, invoices and receipts, claims for reimbursement, licenses, administrative and operating costs records, training documentation, and any other records required by the SA. Barbara J. Smith: Total number of outlets per NDB ENH (3/23/16): was 166585 180,740 3 542,220 1 542,220 499,755 42,465.000
Huber, Erika - FNS: # facility increase 42,465.000

FACILITY BURDEN 180,740 3.0000 542,220 1.00 542,220 499,755 42,465.000
42,465.000











Summary of Recordkeeping Burden









Estimated # Recordkeepers Per Recordkeeper Total Annual Records (Col. DxE) Estimated Avg. # of Hours Per Record Estimated Total Hours (Col. FxG) Previously Approved Due to Program Adjustment Due to an change Total Difference

State Agency Burden 56.00 27.0000 1512.00 1.3704 2,072.000 308.00 Huber, Erika - FNS: This comes from moving a burden from reporting to recordkeeping - it is a 'minus' in the reporting column so will cancel out in overal burden 1764.00 0.000 1,764.000

Sponsor/Institution Burden 21,052 9.2246 194,196 0.3421 66,432.000 64,692.000 1,740.000 0.000 1,740.000

Facility Burden 180,740 3.0000 542,220 1.0000 542,220.000 499,755.000 42,465.000 0.000 42,465.000

Total Recordkeeping Burden 201,848 3.656 737,928 0.82762 610,724.000 564,755.000 45,969.000 0.000 45,969.000

Sheet 3: #0055 BURDEN SUMMARY

Estimated # Respondents Responses Per Respondent Total Annual Responses (Col. DxE) Estimated Avg. # of Hours Per Response Estimated Total Hours (Col. FxG) Previously Approved Due to Program Adjustment Due to an Change Total Difference
Total Reporting Burden 2,828,158 2.531457167 7,159,360.839 0.261254013 1,870,411.750 1,670,085.084 181,516.140 18,810.531 200,326.670
Total Recordkeeping Burden 201,848 3.65585985494035 737,928.000 0.827620038811375 610,724.000 564,755.000 45,969.000 0.000 45,969.000
TOTAL BURDEN FOR #0584-0055 3,030,006 2.606361 7,897,289 0.314176 2,481,136 2,234,840 227,485 18,811 246,296
File Typeapplication/vnd.openxmlformats-officedocument.spreadsheetml.sheet
File Modified0000-00-00
File Created0000-00-00

© 2024 OMB.report | Privacy Policy