Medical Reports

Forms and Documents

Document Name	Status
Form G-3EMP Medical Reports Form and Instruction	Modified
Form G-197 Authorization to Disclose Information to the Railroad Retirement Board Form and Instruction	Modified
Form RL-11D Medical Reports Form and Instruction	Modified
3220-0038.doc Supporting Statement A	2016-09-28
SSA-4734-F4-SUP (08-85).pdf Supplementary Document	2016-09-28
SSA-827 (11-12).pdf Supplementary Document	2014-12-05

IC Document Collections

IC ID	Document Title	Status
33854	Medical Reports Form and Instruction	Modified
185886	Authorization to Disclose Information to the Railroad Retirement Board Form and Instruction	Modified
185885	Medical Reports Form and Instruction	Modified

ICR Details

OMB Control No: 3220-0038	ICR Reference No: 201609-3220-001
Status: Historical Active	Previous ICR Reference No: 201412-3220-001
Agency/Subagency: RRB	Agency Tracking No:
Title: Medical Reports
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/12/2016
	Date Received in OIRA: 09/28/2016
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2019	36 Months From Approved	04/30/2018
Responses	36,500	0	35,900
Time Burden (Hours)	10,201	0	10,001
Cost Burden (Dollars)	0	0	0

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Abstract: The Railroad Retirement Act provides disability annuities for qualified railroad employees whose physical or mental condition renders them incapable of working in their regular occupation (occupational disability) or any occupation (total disability). The medical reports obtain information needed for determining the nature and severity of the impairment.

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Authorizing Statute(s): US Code: 45 USC 231f Name of Law: Railroad Retirement Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 43671	07/05/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 66094	09/26/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Medical Reports	RL-11D	Disclosure of Medical Records from a State Agency
Authorization to Disclose Information to the Railroad Retirement Board	G-197	Authorization to Disclose Information to the Railroad Retirement Board
Medical Reports	G-260, RL-11B, RL-250, RL-11D1, G-250, G-3EMP, G-250A	Report of Medical Condition by Employer ,   Medical Assessment ,   Medical Assessment of Residual Functional Capacity ,   Report of Seizure Disorder ,   Disclosure of Hospital Medical Records ,   Request for Medical Assessment ,   Request for Medical Evidence from Employers

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	36,500	35,900	0	600	0	0
Annual Time Burden (Hours)	10,201	10,001	0	200	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: With the addition of new Form Rl-11D1, the annual responses will increase by 600, from 35,900 to 36,500 and the burden hours will increase by 200, from 10,001 to 10,201. We are showing the increase as a program change.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/28/2016

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