Attachment B.1.3: State Study Brochure

Attachment B.1.3 – State Study Brochure 

Attachment B.1.3 State Study Brochure

OMB Number: 0584-XXXX
Expiration Date: XX/XX/20xx

Review of Child Nutrition
Data and Analysis
for Program Management

Project Timetable
Spring 2017

Why this Study is
Important
Current state and federal data collection
requirements for the NSLP/SBP are based
on manual, paper-based reporting and early
computer approaches that rely on paper reports
and provide very little detail on variation in
program operations at the local level. However,
many school districts and states use welldeveloped electronic data management systems
for all aspects of school nutrition program
operations and reporting - from nutrition analysis
to meal reimbursement claiming. These systems
eliminate the need for paper reports and often
minimize the reporting time burden. In order to
improve reporting quality and overall program
management, this study will document overall
NSLP/SBP State and local MIS design, capabilities,
functions, costs, challenges, lifespan and uses
beyond fulfilling reporting requirements to FNS.
With this knowledge, FNS will better identify and
disseminate best practices and system standards
for Child Nutrition MIS.

Survey of state and local school nutrition
program management staff

Summer 2017
Data Analysis

Fall 2017

Report of Project Findings

We look forward to your participation!
We greatly appreciate your support in
making this a successful study. If you have
any questions regarding this project, please
contact Madeleine Levin at IMPAQ by email
at [email protected] or by phone at

According to the Paperwork Reduction Act of 1995, an agency may not conduct or
sponsor, and a person is not required to respond to, a collection of information unless it
displays a valid OMB Control number. The valid OMB control number for this information
collection is 0584-NEW. The time required to complete this information collection is
estimated to average 5 minutes, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information.

202-774-1982 or FNS [Headquarters contact]

LLC

The USDA Food and
Nutrition Service (FNS) is
conducting an important
study of Child Nutrition
Data Management
Information Systems (MIS).
The goal of the study is to determine the
current functionality of State and SFA data
management information systems used
to administer the National School Lunch
Program and the School Breakfast Program
(NSLP/SBP). While the project will document
how MIS are used to fulfill required
program reporting, a key component of
this research will be to document how
MIS support non-reported program
management data.
FNS’ contractor IMPAQ International, LLC
will use two key data collection methods to
complete the study:
1. A census of all State agencies
responsible for administering NSLP/SBP
2. A survey of a nationally representative
sample of SFAs

Goal: Determine the baseline “as is” functionality
of State and SFA NSLP/SBP data management
information systems

Objective 1

Describe the development of current state and SFA
NSLP/SBP data MIS

Objective 2

Describe the capabilities of current state and SFA
NSLP/SBP data MIS

Objective 3

Describe the maintenance and management of
current state and SFA NSLP/SBP data MIS

NSLP/SBP School Food Authority MIS Functions
• Point of Sale/Service (POS)
• Prepayment system(s) for parents
• Nutrient Analysis and Menu Planning;
Recipe Development
• Inventory Management, Ordering
• Purchasing/Vendor Management (i.e.
equipment, bids, supplies, food, services)
• USDA Foods Tracking
• Production Records
• Financial Management (e.g. statement
of activities, assets, operating ratios,
performance ratios)

• Free and Reduced-Price Meals Applications
(e.g. processing applications, eligibility
determinations, verification)
• Direct Certification
• Meal counting and claiming
• Administrative Review
• Customized Reports (e.g. wellness initiatives,
food safety inspection scores and reports,
annual SDE capital equipment purchase
reports)