Summary of Changes FY 2016 Questionnaire

SLAA FY 2016 changes to web tool and survey
Changes to the Web tool
IMLS has approved the following changes to the Web tool for the FY 2016 data collection:
1. Re-number questions in the web tool. The renumbering will include gaps in the
numbering between sections to save space for new additions or changes. This provides
some flexibility for future changes. This change means that item numbers are not
comparable from year to year. AIR will provide a cross-walk file that includes the
naming of the items on the data file and altering the usual nomenclatures to signal this
change to data users.
2. Add help button to the dashboard.
3. Create one login for cases where the key holder and state librarian are the same person.
4. Enable a timeout popup or other solution to prevent losing data because the survey has
timed out.
5. Make an adjustment to the status of the survey section on the dashboard and will add a
new status called “Incomplete” in addition to “Clean”, “Errors Exist”, and “Not Started”.
6. Emphasize instructions for how to generate a final version of the submitted report with
edits and justifications.

Changes to the survey
Three items located in parts J and L require changes or updates to definitions. Below we provide
detailed information of the changes.

Part J: Revenue
17.

Federal Revenue

154. LSTA (Library Services and Technology Act) State Programs
(Report all LSTA funds drawn down from the federal government during state fiscal year
2016, regardless of year of authorization)
Current Definition

New Definition

LSTA (Library Services and Technology
Act) State Programs

LSTA (Library Services and Technology
Act) State Programs

Note: Report the funds drawn down from
the federal government from the LSTA

Note: Report the funds drawn down from the
federal government from the LSTA Grants to
States Program during state fiscal year 2016,

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All rights reserved.

Summary of Changes in FY 2016 Survey Questionnaire—1
10/2016

State Program during state fiscal year
2016. Do not report LSTA National
Leadership Grants--report these grants in
item 155 (Other Federal revenue).

whether drawn from one or more federal
fiscal year allotments. Do not include IMLS
Discretionary funds such as National
Leadership Grants, Laura Bush 21st Century
Librarian Program, or Sparks! Ignition -report these grants in item 155 (Other Federal
revenue).

Part J: Revenue
17.

Federal Revenue

155.

Other Federal revenue
Current Definition

New Definition

Other Federal revenue. If the SLAA
received other federal revenue (e.g.,
National Endowment for the Humanities
grants, National Historical Publications
and Records Commission grants, LSCA
Title II grants, LSTA National Leadership
Grants, etc.), report that revenue in this
item. If your state acts as the fiscal agent
for a multi-state grant, report only the
funds designated for your state.

Other Federal revenue. If the SLAA received
federal revenue other than LSTA Grants to
States funds (e.g., National Endowment for
the Humanities grants, National Historical
Publications and Records Commission
grants, LSTA National Leadership Grants,
Laura Bush 21st Century Librarian grants,
etc.), report that revenue in this item. If your
state acts as the fiscal agent for a multi-state
grant, report only the funds designated for
your state.

Part L: LSTA State Program Expenditures
19.

Enter total SLAA state program expenditures, by type of expenditure.

192.

LSTA administration
Current Definition

LSTA administration. Expenditures of
LSTA funds for administrative costs in
connection with programs and services
carried out under this Act.

American Institutes for Research

New Definition
LSTA administration. Expenditures of LSTA
funds for administrative costs in connection
with programs and services carried out under
this Act.

Summary of Changes in FY 2016 Survey Questionnaire —2

Note: These are the costs associated with the
SLAA’s management, oversight, and
administration of the IMLS LSTA Grants to
States program and are costs that would be
considered administrative costs and subject
to the 4% cap.

Changes to the order of items
For Section K: Expenditures, the order of items was changed. Changes are marked in red.
Part K: Expenditures
18. Enter total SLAA expenditures, by source of revenue and type of expenditure. Include all LSTA
expenditures. Include expenditures for allied operations only if the expenditures are from the SLAA
budget. Include all funds distributed to libraries and library cooperatives if the funds are administered by
the SLAA.
Operating expenditures
Amount by source
for SLAA and allied operations
(Do not include funds distributed to libraries and library
cooperatives in items 173 to 178)

173

Salaries and wages

174

Employee benefits

175

TOTAL STAFF EXPENDITURES

176

Collection expenditures

177

Other operating expenditures

178

TOTAL OPERATING EXPENDITURES

Federal

State

Other

TOTAL

(a)

(b)

(c)

(d)

Other expenditures for SLAA and allied operations only
179

Capital outlay

180

Other expenditures

Financial assistance to libraries and library cooperatives
(include all funds distributed to libraries and library cooperatives if the funds are administered by the
SLAA)
181

Individual public libraries

182

Library cooperatives serving public libraries only

183

Other individual libraries

184

Library cooperatives serving more than one type of
library

185

Single agency or library providing statewide service

186

Library construction

American Institutes for Research

Summary of Changes in FY 2016 Survey Questionnaire —3

187

Other assistance

188

TOTAL FINANCIAL ASSISTANCE

189

TOTAL EXPENDITURES

Collect Additional Information
IMLS is interested in collecting additional information on other federal revenue. The goal is to
add an item that asks for the specific program and the amount of funds obtained for each of these
programs. Changes are marked in red.
Part J: Revenue
17. Enter total SLAA revenue, by source and type of revenue. Exclude carryover funds.
Include revenue for allied operations only if it is part of SLAA budget. Include all funds
distributed to libraries and library cooperatives if the funds are administered by the SLAA.
Specify other sources of federal revenue and the amount of funding received for each of the
other sources.

Federal revenue

Amount

LSTA (Library Services and Technology Act) State Programs
154

(Report all LSTA funds drawn down from the federal government during
state fiscal year 2014, regardless of year of authorization)

155

Other Federal revenue:
Specify program(s), title(s), and funding amount for each source of
revenue if other federal revenue is reported in item 155.

155.1

156

Program and Title:
______________________________________________

(Amount)

Program and Title: _________________________________

(Amount)

Program and Title: _________________________________

(Amount)

TOTAL FEDERAL REVENUE

Note on implementation: Item 155.1 will allow users to input up to 10 programs.

American Institutes for Research

Summary of Changes in FY 2016 Survey Questionnaire —4