| Reporting |
|
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
|
|
G =E-F |
|
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change (Final Rule) |
Due to an Adjustment |
Total Difference |
|
| State Agency (SA) Level |
|
| F/R Eligibility |
245.6(i) |
SAs and LEAs must obtain written consent from parent or guardian prior to use or disclosure for other uses not specified in the regulation. |
|
50 states + DC + Guam + add'l SAs in AR & OK = 54. (Note: Puerto Rico + Virgin Islands are exempt due to survey method.)
54 |
1 |
54 |
0.25 |
13.5 |
14 |
|
|
0.0 |
0.0 |
|
| F/R Eligibility |
245.6(j) |
SAs enter into written agreement with the agency receiving children's free and reduced price eligibility information. |
|
50 states + DC + Guam + add'l SAs in AR & OK = 54. (Note: Puerto Rico + Virgin Islands are exempt due to survey method.)
54 |
1 |
54 |
0.25 |
13.5 |
14 |
|
|
0.0 |
0.0 |
|
| Community Eligibility |
245.9(f)(6) |
State agency to notity LEAs of their community eligibility status as applicable |
|
54 |
85 |
4590 |
0.050 |
229.50 |
0.00 |
0.00 |
229.50 |
0 |
230 |
|
| F/R Eligibility |
245.12(g) |
SAs notify FNS when there is a change in the State’s TANF Program that would no longer make households automatically eligible for free meals. |
|
50 states + DC + Guam + add'l SAs in AR & OK = 54. (Note: Puerto Rico + Virgin Islands are exempt due to survey method.)
54 |
1 |
54 |
0.10 |
5.4 |
5.4 |
|
|
0.0 |
0.0 |
|
| F/R Eligibility |
245.12(h)(4) |
SAs submit to FNS upon request, the number of schools on Provision 1, Provision 2 or Provision 3 and extensions. |
|
43 |
1 |
43 |
1.50 |
64.5 |
64.5 |
|
|
|
0 |
|
| CIP |
245.13(e) |
SAs that fail to meet the direct certification benchmark must develop and submit a Continuous Improvement Plan within 90 days of notification. |
|
18 |
1 |
18 |
3.00 |
54 |
54 |
|
|
|
0 |
|
|
245.6a (h) 245.11(b)(2) 245.11(c)(3) 245.11(i) |
SA reporting burden for electronic reports accounted for in the Food Program Reporting System (FPRS) ICR #0584-0594. |
FNS-742, FNS-874 |
|
|
|
|
|
|
|
|
|
|
|
|
|
State Agency Level Total |
|
54 |
89.13 |
4813 |
0.08 |
380 |
151 |
0 |
230 |
0 |
230 |
|
| Local Educational Agency (LEA) / School Food Authority Level (SFA) |
|
| CEP |
245.6(c)(6)(i) |
LEAs notify households of approval of meal benefit applications. |
|
19,822 SFAs less an estimated 222 SFAs only on a Provision (i.e. no applications).
19,600 |
271 |
FNS-742 reports 5.39 million household applications approvd for free or reduced price meals.
5,311,600 |
0.02 |
106,232 |
107,800 |
|
-1,568 |
0 |
-1,568 |
|
| CEP |
245.6(c)(6)(ii) |
LEAs must notify households in writing that children are eligible for free meals based on direct certification and that no application is required. |
|
19,822 SFAs less an estimated 222 SFAs only on a Provision (i.e. no applications).
19,600 |
250 |
FNS-742 reports 11.2 million students; estimate 5.1 million households
4,900,000 |
0.02 |
98,000 |
101,920 |
|
|
-3,920 |
-3,920 |
|
| F/R Eligibility |
245.6 (c)(7) |
LEAs provide written notice to each household of denied benefits. |
|
19,822 SFAs less an estimated 222 SFAs only on a Provision (i.e. no applications).
19,600 |
10 |
196,000 |
0.02 |
3,920 |
3,920 |
|
|
0 |
0 |
|
| F/R Eligibility |
245.6(j) |
SFA must have a written agreement with an agency to disclose children's free and reduced price eligibility information. |
|
2,000 |
1 |
2,000 |
0.500 |
1,000 |
1,000 |
|
|
0 |
0 |
|
| F/R Eligibility |
245.6a (f) |
LEAs notify households of selection for verification. |
|
19,600 |
3% of houshold applications (about 8 out of 270).
8 |
156,800 |
0.25 |
39,200 |
39,200 |
|
|
0 |
0 |
|
| F/R Eligibility |
245.6a (j) |
LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of benefits. |
|
19,600 |
2 |
39,200 |
0.10 |
3,920 |
3,920 |
|
|
0 |
0 |
|
| F/R Eligibility |
245.9 (f) |
SFAs with schools under Provisions 1, 2, or 3 must identify those schools in its free and reduced price policy statement and certify their eligibility for the first year of operation. |
|
1,160 |
1 |
1,160 |
0.25 |
290 |
290 |
|
|
0 |
0 |
|
| Community Eligibility |
245.9(f)(4)(i) |
LEAs to submit to State agency documentation of acceptable identified student percentage of LEA/school electing the provision |
|
2000 |
0.25 |
500 |
0.2500 |
125.00 |
0.00 |
0.00 |
125.00 |
0.00 |
125 |
|
| Community Eligibility |
245.9(f)(5) |
LEA to submit to the State agency for publication a list of eligible and potentially eligible schools and their eligibility status; unless otherwise exempted by State agency |
|
5,159 |
1 |
5159 |
0.0800 |
412.72 |
0.00 |
0.00 |
412.72 |
0.00 |
413 |
|
| Community Eligibility |
245.9(g) |
LEAs to amend free and reduced policy statement and certify that schools meet eligibility criteria |
|
3000 |
1 |
3000 |
0.100 |
300.00 |
0.00 |
0.00 |
300.00 |
0.00 |
300 |
|
| F/R Eligibility |
245.9 (h) |
SFAs with schools under Provision 2 or Provision 3 submit to FNS upon request all data and documentation used in granting extensions. |
|
FNS-742 reports 5,800 provision 2/3 schools. If avg 5 schools per SFA, then estimate 1160 SFAs on provision 2/3.
1,160 |
Once every 4 years or less.
0.25 |
290 |
0.25 |
73 |
73 |
|
|
0 |
0 |
|
| F/R Eligibility |
245.10 (a) |
LEAs submit to SA for approval a free and reduced price policy statement. |
|
19,600 |
1 |
19,600 |
0.08 |
1,568 |
1,568 |
|
|
0 |
0 |
|
|
|
|
|
|
|
0 |
|
0 |
|
|
|
0 |
0 |
|
|
|
Local Educational Agency / School Food Authority Level Total |
|
19,600 |
542.618 |
10,635,309 |
0.024 |
255,040 |
259,691 |
0 |
-730 |
-3,920 |
-4,650 |
|
| Household Level |
|
| F/R Eligibility |
245.6 (a) |
Households complete application form for free or reduced price meal benefits. |
|
5,375,000 |
1 |
5,375,000 |
0.11 |
591,250 |
592,900 |
|
|
-1,650 |
-1,650 |
|
| F/R Eligibility |
245.6a (a)(7)(i) |
Households assemble written evidence for verification of eligibility and send to LEA. |
|
159,500 |
1 |
159,500 |
0.50 |
79,750 |
80,000 |
|
|
-250 |
-250 |
|
| F/R Eligibility |
245.6a (a)(7)(ii) |
Households cooperate with collateral contacts for verification of eligibility. |
|
1,000 |
1 |
1,000 |
0.10 |
100 |
100 |
|
|
0 |
0 |
|
|
|
Household Level Total |
|
5,375,000 |
1.03 |
5,535,500 |
0.12 |
671,100 |
673,000 |
0 |
0 |
-1,900 |
-1,900 |
|
|
|
Total Reporting Burden |
|
5,394,654 |
3.00 |
16,175,622 |
0.06 |
926,521 |
932,842 |
0 |
(501) |
(5,820) |
(6,321) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| Recordkeeping |
|
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
|
|
G =E-F |
|
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Record-keepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change - Final Rule |
Due to an Adjustment |
Total Difference |
|
| State Agency Level |
|
| Direct Certification |
245.6(b)(1)(iv) |
SA must maintain agreements with the SA conducting eligibility determinations for SNAP. |
|
50 states + DC + Guam + add'l SAs in AR & OK = 54 total
54 |
1 |
54 |
0.10 |
5 |
5 |
|
|
|
0 |
|
| Community eligibility |
245.9(f)(4)(ii) |
State Agency to review and confirm LEAs eligibility to participate in provision |
|
54 |
9 |
486 |
0.08 |
39 |
0 |
0 |
39 |
0 |
39 |
|
| F/R Eligibility |
245.12(h)(4) |
SA maintains annual October data on number of schools on Provisions 1, 2, or 3 and extensions granted. |
|
43 |
155 |
6,665 |
0.25 |
1,666 |
1,666 |
|
|
|
0 |
|
| F/R Eligibility |
245.12(i) |
SA maintains annual verification data collected from SFAs (for FNS-742). |
|
50 states + DC + Guam + add'l SAs in AR & OK = 54
(Puerto Rico + Virgin Islands are exempt from applications)
54 |
1 |
54 |
0.20 |
10.53 |
11 |
|
|
|
0 |
|
| CIP |
7 CFR 245.13(g) |
State agencies that fail to meet the direct certification benchmark must maintain a Continuous Improvement Plan. |
|
18 |
1 |
18 |
0.50 |
9 |
9 |
|
|
|
0 |
|
|
|
State Agency Level Total |
|
54 |
134.76 |
7,277 |
0.24 |
1,730 |
1,691 |
0 |
39 |
0 |
39 |
|
| Local Educational Agency / School Food Authority Level |
|
| F/R Eligibility |
245.6(e) |
LEAs must maintain documentation substantiating eligibility determinations for 3 years after the end of the fiscal year. |
|
19,822 SFAs less an estimated 222 SFAs only on a Provision (i.e. no applications).
19,600 |
1 |
19,600 |
0.08 |
1,568 |
1,568 |
|
- |
- |
- |
|
| F/R Eligibility |
245.9(g)&(h) |
SFAs must retain records of schools implementing Provision 1, 2 or 3 for 3 years after submission of the last Claim for Reimbursement. |
|
0 |
1 |
0 |
2.4715 |
0 |
2,699 |
|
(2,699) |
|
(2,699) |
|
| Community eligibility |
245.9(h)(3) |
LEA to maintain documentation related to methodology used to calculate the identified student percentage and determine eligibility |
|
3000 |
1 |
3000 |
0.91 |
2,730 |
0 |
0 |
2,730 |
0 |
2,730 |
|
|
|
Local Educational Agency / School Food Authority Level Total |
|
19,600 |
1.15 |
22,600 |
0.19 |
4,298 |
4,267 |
0 |
31 |
0 |
31 |
|
|
|
Total Recordkeeping Burden |
|
19,654 |
1.52 |
29,877 |
0.20 |
6,028 |
5,958 |
0 |
70 |
0 |
70 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| Public Notification |
|
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
|
|
G =E-F |
|
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change - Final Rule |
Due to an Adjustment |
Total Difference |
|
| State Agency Level |
|
| F/R Eligibility |
245.3(a) & 245.12(a)(2) |
Each SA shall by July 1 announce family-size income standards to be used by LEAs in making eligibility determinations for free or reduced price meals and for free milk. |
|
50 states + DC + Guam + add'l SAs in AR & OK = 54
Puerto Rico & Virgin Islands are exempt from this requirement in 245.4
54 |
1 |
54 |
0.10 |
5.4 |
5.4 |
|
|
|
0 |
|
| Community Eligibility |
245.9(f)(7) |
State agency to make publically available the names of LEAs and schools receiving notifications |
|
54 |
1 |
54 |
0.170 |
9 |
0.00 |
0.00 |
9.18 |
0 |
9 |
|
|
|
State Agency Level Total |
|
54 |
2.00 |
108 |
0.14 |
15 |
5 |
0 |
9 |
0 |
9 |
|
| Local Educational Agency / School Food Authority Level |
|
| F/R Eligibility |
245.5 & 245.9 & 245.3(b) |
LEAs publicly announce criteria for determining eligibility of children for free and reduced price meals (or free milk) or participation in Provision 1, 2, or 3 in an annual media release. |
|
19,822 |
1 |
19,822 |
0.25 |
4,956 |
4,956 |
|
|
|
0 |
|
| F/R Eligibility |
245.7(a)(2)(i) |
LEAs publicly announce method to make an oral or written request for a hearing. |
|
19,822 |
1 |
19,822 |
0.10 |
1,982 |
1,982 |
|
|
|
0 |
|
|
|
Local Educational Agency / School Food Authority Level Total |
|
19,822 |
2.00 |
39,644 |
0.18 |
6,938 |
6,938 |
0 |
0 |
0 |
0 |
|
|
|
Total Public Notification Burden |
|
19,876 |
2.00 |
39,752 |
0.17 |
6,952 |
6,943 |
0 |
9 |
0 |
9 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
