CACFP Characteristics - Businesses

Child and Adult Care Food Program (CACFP) Sponsor and Provider Characteristics Study

A1.5 AR Sponsor Instrument 092314

CACFP Characteristics - Businesses

OMB: 0584-0601

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APPENDIX A1.5

AT-RISK SPONSORS



At-Risk CACFP Sponsor Survey Instrument


General Characteristics of Your Organization as a CACFP Sponsor



This section asks about your organization and your relationship with the Child and Adult Care Food Program (CACFP) as well as other programs.


1. Is your organization a private not-for-profit, private for-profit, or is it a public agency, school, or school district?


Private, not-for-profit

Private, for-profit

Public agency, school, or school district



2. Which of the following best describes your organization? (Check one box)


Social service agency

Child care agency

Charitable organization

Local education agency/school district

School

College or university

Religious organization

Tribal organization

U.S. Military

YMCA or YWCA

Other

(Please specify)



3. Which of the following best describes the geographic area served by your CACFP sponsorship? (Check one box)


Part of a town or city

One or more towns or cities, but not an entire

county

An entire county

A group of counties

Entire state

Other

(Please specify)



4. In what year did your organization first become a CACFP sponsor?


|___|___|___|___|


Don’t know


5. In what year did your organization first sponsor any sites for the At-Risk CACFP?


|___|___|___|___|


Don’t know



6. In October 2014, how many total sites did your organization sponsor for CACFP (not including adult care CACFP sites)?


Total sites sponsored |___|___|___|


6a. In October 2014, for how many of these sites did you claim only At-Risk meals and/or snacks?


Number of sites |___|___|___|


6b. In October 2014, for how many of these sites did you claim only non-At-Risk child care meals and/or snacks?


Number of sites |___|___|___|


6c. In October 2014, for how many of these sites did you claim both At-Risk and non-At-Risk child care meals and/or snacks?


Number of sites |___|___|___|



7. What types of organizations are your sites that participate in the At-Risk CACFP? (Check all that apply)


Child care centers

Head Start centers

Public schools

Private schools

Housing Authority sites

Homeless centers

Parks and recreation sites

Multi-purpose community centers

YMCA or YWCA

Boys & Girls Clubs

Salvation Army

United Way

Faith-based organizations

21st Century Community Learning Centers

Police Athletic Leagues

Tribal organizations

Food banks

Other

(Please specify)




8. Is your organization also a sponsor for the Summer Food Service Program?


Yes

No GO TO QUESTION 9


8a. How many of the sites that you sponsored for At-Risk CACFP in October 2014 also participated in the Summer Food Service Program that year (Summer 2014)?


Number of sites |___|___|___|


Don’t know



9. Does your organization manage or administer any other USDA food and nutrition programs?


Yes

No GO TO QUESTION 10


9a. Which of the following USDA food and nutrition programs does your organization manage or administer? (Check all that apply)


National School Lunch Program

School Breakfast Program

Special Milk Program

Fresh Fruits and Vegetables Program

Special Supplemental Nutrition Program for

Women, Infants, and Children (WIC)

Commodity Supplemental Food Program

USDA Commodities Program

The Emergency Food Assistance Program

(TEFAP)

Supplemental Nutrition Assistance Program

(SNAP) Nutrition Education

Other program

(Please specify)



10. Does your organization administer or provide any services that are not funded by the USDA?


Yes

No GO TO QUESTION 11



10a. Which of the following types of non-USDA funded services does your organization administer or provide? (Check all that apply)


Child care locator/finder

Child care subsidies

Child care staff training and professional

development

Technical assistance/coaching/mentoring for

child care quality improvement

Outside school hours program

Head Start

Early Head Start

Home visiting

Parent support and education

Nutrition and/or health education

Early intervention services (Part C for children

with or at risk of developmental disabilities)

Community recreation program

Adult day care program

Housing or homeless shelter

Domestic violence shelter

Food pantry or soup kitchen

Other

(Please specify)



Training and Assistance Provided by Your State CACFP Agency



In this section, we are interested in the training and assistance provided to your organization by your State CACFP Agency and on what topics it would be helpful to receive more training or assistance.


11. During the past 12 months, did your State CACFP Agency provide a mandatory annual training to you or anyone else on your staff?


Yes

No GO TO QUESTION 12


11a. What was the format of this training? (Check one box)


Web-based

In-person group classes or workshops

Self-study

One-on-one

Other

(Please specify)


11b. Did the mandatory annual training include any topics specific to At-Risk CACFP?


Yes

No GO TO QUESTION 12



11c. What topics related to At-Risk CACFP were covered in this training? (Check all that apply)


At-Risk site applications

At-Risk area eligibility

CACFP meal requirements

CACFP recordkeeping requirements

Preparing and filing monthly reimbursement

claims

Coordination of recordkeeping for sites

claiming both At-Risk and non-At-Risk meals

and/or snacks

Administrative reimbursement

CACFP monitoring requirements

Serious deficiencies

Assessing health and safety standards

Maintaining confidentiality

USDA civil rights requirements

Food purchasing

Menu planning

Food preparation

Food safety/food service operations

Nutrition

Physical activity

Obesity prevention

Best practices in afterschool programs

Staff wellness

Parent relations

Recognizing abuse and neglect

Other

(Please specify)


11c. How satisfied are you with this training related to At-Risk CACFP?


Very satisfied

Satisfied

Neither satisfied nor dissatisfied

Dissatisfied

Very dissatisfied



12. During the past 12 months, has your State CACFP Agency offered you or your staff any additional training related to At-Risk CACFP (i.e., training in addition to the one mandatory training)?


Yes

No GO TO QUESTION 13


12a. What was the most common format of this additional training? (Check one box)


Web-based

In-person group classes or workshops

Self-study

One-on-one

Other

(Please specify)

12b. What topics related to At-Risk CACFP were covered in this additional training? (Check all that apply)


At-Risk site applications

At-Risk area eligibility

CACFP meal requirements

CACFP recordkeeping requirements

Preparing and filing monthly reimbursement

claims

Coordination of recordkeeping for sites

claiming At-Risk and non-At-Risk meals

and/or snacks

Administrative reimbursement

CACFP monitoring requirements

Serious deficiencies

Assessing health and safety standards

Maintaining confidentiality

USDA civil rights requirements

Food purchasing

Menu planning

Food preparation

Food safety/food service operations

Nutrition

Physical activity

Obesity prevention

Best practices in afterschool programs

Staff wellness

Parent relations

Recognizing abuse and neglect

Other

(Please specify)


12c. How satisfied are you with this additional training related to At-Risk CACFP?


Very satisfied

Satisfied

Neither satisfied nor dissatisfied

Dissatisfied

Very dissatisfied



13. During the past 12 months, have you received any technical assistance from your State CACFP Agency to help you sponsor At-Risk CACFP sites?


Yes

No GO TO QUESTION 14



13a. On what topics related to At-Risk CACFP did you receive technical assistance from your State CACFP Agency? (Check all that apply)

Menu planning/sample menus

Determining area eligibility

Food vendor contracts

Staff training

Recruitment and retention of sites

Budgeting

Computer support

Other

(Please specify)


13b. How satisfied are you with the technical assistance available from your State CACFP Agency for the At-Risk CACFP?


Very satisfied

Satisfied

Neither satisfied nor dissatisfied

Dissatisfied

Very dissatisfied



14. Has your State CACFP Agency provided your organization with any tools or materials that have made it easier to administer the At-Risk CACFP?


Yes

No


14a. Has your State CACFP Agency provided your organization with any tools or materials that have made it easier for your sites to meet the requirements of the At-Risk CACFP?


Yes

No


IF YOUR ANSWER TO BOTH Q14 AND Q14a = NO, THEN GO TO QUESTION 15. OTHERWISE, CONTINUE TO QUESTION 14b.


14b. Please briefly describe these tools or materials.




15. Are there any topics related to At-Risk CACFP on which you would like to receive more training or assistance?


Yes

No GO TO QUESTION 16


15a. On what topics would you like to receive more training or assistance?





Training and Support Your Organization Provided to Sites Serving At-Risk Meals



In the following questions, we’re interested in the training your organization supplied to sites that provided At-Risk meals and/or snacks during the past 12 months. In your responses, do not include any informal training you or your staff provided during monitoring visits or in response to individual requests for assistance.


16. During the past 12 months, did your organization provide any CACFP-related training to staff at sites who participate in At-Risk CACFP?


Yes

No GO TO QUESTION 17


16a. Which of the following topics were covered in your CACFP training for sites that participate in At-Risk CACFP? (Check all that apply)


At-Risk site applications

At-Risk area eligibility

Other requirements specific to At-Risk CACFP

CACFP meal requirements

CACFP recordkeeping requirements

Preparing and filing monthly reimbursement

claims

Coordination of recordkeeping for sites

claiming both At-Risk and non-At-Risk meals

and/or snacks

CACFP monitoring requirements

Serious deficiencies

Health and safety standards

Maintaining confidentiality

USDA civil rights requirements

Food purchasing

Menu planning

Food preparation

Food safety/food service operations

Nutrition

Physical activity

Obesity prevention

Best practices in afterschool programs

Staff wellness

Parent relations

Recognizing abuse and neglect

Other

(Please specify)



17. Has your own organization developed any tools or materials designed to make it easier for your sites to participate in At-Risk CACFP?


Yes

No GO TO QUESTION 18



17a. Please briefly describe these tools or materials.




Outreach Your Organization Uses to Recruit At-Risk CACFP Sites



This section asks about outreach activities you have used to recruit sites for the At-Risk CACFP and what kind of help you may want in this aspect of the program.


18. Not including word of mouth, which of the following outreach methods have you used to recruit eligible sites for the At-Risk CACFP? (Check all that apply)


Press releases

Flyers or brochures

Partnering with advocacy organizations

Partnering with local schools

Social media

Hosting webinars

Community meetings

Other

(Please specify)


We did not do any outreach for the At-Risk

CACFP GO TO QUESTION 19


18a. Of the outreach methods you used, which one do you think has been the most effective in recruiting eligible sites into the At-Risk CACFP? (Check one box)


Press releases

Flyers or brochures

Partnering with advocacy organizations

Partnering with local schools

Social media

Hosting webinars

Community meetings

Other

(Please specify)



19. What kinds of At-Risk CACFP outreach help, if any, would you like from your CACFP sponsoring organization or State CACFP Agency? (Check all that apply)


Sample templates for outreach materials

General marketing of the program to

increase community awareness

Links to websites

Webinars

Links to social media

Other

(Please specify)


Don’t need any help


Perceptions of Opportunities and Challenges Facing At-Risk CACFP Sites



In this section, we are interested in your opinions about the opportunities and challenges facing sites as they participate in the At-Risk CACFP.


20. Did any of your sites serve only afterschool snacks (not afterschool meals) to school-age children before they started claiming afterschool meals in the At-Risk CACFP?


Yes

Shape2 Shape1

GO TO QUESTION 21

No

Don’t know


20a. Among those sites that made this change, what do you think are the two most common reasons for doing so? (Check 2 boxes)


To serve a full meal to children who are at risk

of hunger

To attract more children to afterschool

activities

To streamline operations by providing

afterschool snacks and meals through one

program

To obtain higher reimbursement than available

for afterschool snacks

To offer more flexibility in meal scheduling

Other

(Please specify)


20b. What do you think are the two biggest challenges these sites faced when they started serving CACFP’s At-Risk afterschool meals? (Check 2 boxes)


Inadequate kitchen space

Not enough cooking staff

Limited food storage

No experience planning or preparing meals

No experience letting food service contracts

(vended meals)

Additional recordkeeping requirements when

serving meals, such as for food production

Not enough reimbursement to cover meals

No place to serve meals

No experience providing required enrichment

activities for school-age children

Other

(Please specify)


Don’t know



21. Did any of your sites only begin serving afterschool meals or snacks to school-age children when they began participation in At-Risk CACFP?


Yes

Shape4 Shape3

GO TO QUESTION 22

No

Don’t know

21a. What do you think are the two most common reasons these sites enrolled in At-Risk CACFP? (Check 2 boxes)


To serve a full meal to children who are at risk

of hunger

To attract more children to afterschool activities

The service area’s eligibility

Less paperwork than the traditional program

Higher CACFP reimbursement (at the free rate)

Programs serve older children, up to age 19

Individual enrollment is not required

A license is not required

Other

(Please specify)


Don’t know


21b. What do you think are the two biggest challenges these sites faced as new participants in CACFP? (Check 2 boxes)


Inadequate kitchen space

Difficulty complying with local and state

regulations

Not enough cooking staff

Limited food storage

No experience planning or preparing CACFP

meals

No experience letting food service contracts

(vended meals)

Not enough reimbursement to cover meals

Difficulty complying with CACFP recordkeeping

requirements

Difficulty meeting state and local health and

safety requirements

Difficulty meeting program enrichment

activities requirement

Being approved to participate in CACFP

Documenting licensing/registration status

Documenting funding, and staffing

Other

(Please specify)


Don’t know



22. Did any of your sites first participate in the non-At-Risk child care component of CACFP and then expand to At-Risk CACFP?


Yes

Shape6 Shape5

GO TO QUESTION 22

No

Don’t know



22a. Among those sites that made this change, what do you think are the two most common reasons for expanding? (Check 2 boxes)

To serve older children who are at risk of

hunger and weren’t eligible for meals under

the child care component of CACFP

To attract more children to afterschool activities

To offer more flexibility in meal scheduling

No individual enrollment

Less paperwork requirements than traditional

CACFP

To obtain higher reimbursement than available

from the child care component of CACFP

Other

(Please specify)


Don’t know


22b. What do you think are the two biggest challenges these sites face participating in both the At-Risk and non-At-Risk child care CACFP? (Check 2 boxes)


Maintaining separate meal counts for both

parts of CACFP

Maintaining two systems of eligibility

Training staff on differences in recordkeeping

for both parts of CACFP

Claiming under At-Risk and non-At-Risk parts

of CACFP during the school year and only

non-At-Risk child care CACFP during the

summer

Budgeting when some meals are paid at the

free rate and others at a mix of free, reduced

and paid rates

Other

(Please specify)


Don’t know



23. Are you aware of sites that provide afterschool programming that are eligible for but do not participate in At-Risk CACFP?


Yes

No GO TO QUESTION 24



23a. What do you think are the three main reasons eligible sites do not participate in At-Risk CACFP? (Check 3 boxes)


Is it that sites…


Perceive a high paperwork burden

Perceive that it takes too much time for sites

to apply and be approved

Are uncomfortable with the unannounced site

monitoring visits

Are uncomfortable with the serious deficiency

process

Are reluctant to participate in government

programs

Do not meet area eligibility requirements

Do not meet state and local health and safety

requirements

Do not provide required enrichment activities

Do not meet the definition of a program under

the At-Risk rules

Have difficulty documenting their licensing/

registration status

Do not have adequate funding to support

required services

Do not have adequate resources to hire or pay

needed staff

Have no place to serve meals to students

Other

(Please specify)


Don’t know




24. What challenges, if any, have you faced in sponsoring sites for the At-Risk CACFP? (Check all that apply)


No challenges GO TO QUESTION 25

Identifying programs that are eligible for

At-Risk CACFP

Having the time required to assist sites in

applying to participate in At-Risk CACFP

Having the time to conduct required Pre-

Approval visits

Having the time to train staff to understand

At-Risk requirements

Administering the serious deficiency process

Having no dedicated administrative funds to

support At-Risk sites

Having limited resources to hire staff to support

At-Risk CACFP sites

Helping sites hire qualified food service staff

to work during after school hours

Assisting sites to understand how to claim both

At-Risk and child care (non-At-Risk) CACFP

meals and/or snacks

Other

(Please specify)



Recommendations for Program Improvement



25. Do you have any suggestions for additional ways that USDA or State CACFP agencies can help support sponsors with At-Risk CACFP sites?


Yes

No GO TO QUESTION 26


25a. What suggestions do you have?





26. Based on your experience, do you have any other suggestions for ways to get more eligible sites to participate in the At-Risk CACFP?


Yes

No GO TO QUESTION 27


26a. What suggestions do you have?





27. Overall, do you think any other areas of the At-Risk CACFP need to be improved?

Yes

No Thank you!


27a. What suggestions do you have for improving At-Risk CACFP?





Thank you for completing the questionnaire. Please return it in the enclosed postage-paid envelope to:


CACFP Sponsor and Provider Study

Westat

1600 Research Blvd.

Rm. _____

Rockville, MD 20850


A1.5-1

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