Annual Early and Periodic Screening, Diagnostic and Treatment Services (EPSDT) Participation Report (CMS-416)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form CMS-416 Annual Early and Periodic Screening, Diagnostic and Treatment Services (EPSDT) Participation Report	Form	Modified	Available
CMS-416 - Supporting Statement A [rev 02-23-2017 by OSORA PRA].docx	Supporting Statement A	Uploaded 2017-02-23	Available
Response to public comments in the Federal Register02012017 KM.DOCX	Supplementary Document	Uploaded 2017-02-23	Available
09212016_PRA Crosswalk 2016 CMS-416 instructions.pdf	Supplementary Document	Uploaded 2017-02-23	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
7986	Annual Early and Periodic Screening, Diagnostic and Treatment Services (EPSDT) Participation Report	Form	Modified
217460	Training Modules	Other-Video Training Modules	Modified

ICR Details

OMB Control No: 0938-0354	ICR Reference No: 201702-0938-010
Status: Historical Active	Previous ICR Reference No: 201507-0938-009
Agency/Subagency: HHS/CMS	Agency Tracking No: CMCS
Title: Annual Early and Periodic Screening, Diagnostic and Treatment Services (EPSDT) Participation Report (CMS-416)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/12/2017
	Date Received in OIRA: 02/24/2017
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2020	36 Months From Approved	06/30/2017
Responses	112	0	112
Time Burden (Hours)	1,778	0	1,834
Cost Burden (Dollars)	0	0	0

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Abstract: States are required to submit an annual report on the provision of EPSDT services to CMS pursuant to section 1902(a)(43)(D) of the Social Security Act. These reports provide CMS with data necessary to assess the effectiveness of State EPSDT programs, to determine a state's results in achieving its participation goal, and to respond to inquiries. Respondents are State Medicaid agencies. The data is due April 1 of every year so States need to have the form and instructions as soon as possible in order to report timely.

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Authorizing Statute(s): PL: Pub.L. 101 - 239 6403 Name of Law: EPSDT Defined
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 75406	10/31/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 11037	02/17/2017
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Annual Early and Periodic Screening, Diagnostic and Treatment Services (EPSDT) Participation Report	CMS-416	Annual EPSDT Participation Report
Training Modules

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	112	112	0	0	0	0
Annual Time Burden (Hours)	1,778	1,834	0	-56	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Training Videos The modules, which were initially interactive online tools, have been converted to YouTube videos, reducing the state burden to a state agency for one (1) person to complete all six (6) videos from 4.75 hours to 2.75 hours. Using the videos is entirely voluntary. They are intended to support states and their contractors to more accurately and completely report dental data to CMS. Overall, the videos decrease the burden of hours from 266 hours (aggregate) for completing the modules to 154 hours (aggregate) viewing time. CMS-416 (Form) The changes to the Form CMS-416 include adding a line to provide the methodology for reporting Line 14 and adding the expiration date in the PRA disclaimer. We have adjusted our per response burden by adding 0.5 hr/response for reporting and 0.5 hr/response for recordkeeping. In aggregate, we adjust our estimate from 1,568 hr to 1,624 hr. CMS-416 (Instructions) Misc clarifications (see Supporting Statement 15 and Crosswalk for details).

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Annual Cost to Federal Government: $133,711

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/24/2017

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