Item Type and Location Changes | Current Text (FEMA FORM 519-0-1 Internet) | Revised Text | |
PA Initial Customer Satisfaction Survey (FEMA Form 519-0-33) | PA Assessment Customer Satisfaction Survey (FEMA Form 519-0-35) | ||
Survey Title | Public Assistance Customer Satisfaction Survey | Public Assistance Initial Customer Satisfaction Survey (Internet) | Public Assistance Assessment Customer Satisfaction Survey (Internet) |
Introduction | Please answer the following questions about your experience with the Federal Emergency Management Agency (FEMA) Public Assistance Program. Please select the appropriate response to the following questions. Your answers will help to improve FEMA’s response in future disasters. | FEMA is looking for feedback about your initial experience with the FEMA Public Assistance Program. We’re looking for ways to improve the quality of our service based on your opinions. This questionnaire should be completed by the person who worked with FEMA’s Public Assistance Program for the [Disaster Type] that was declared on [Declaration Date] under [Disaster Number]. The survey will take 3-5 minutes to complete. |
FEMA is looking for feedback about your entire experience with the FEMA Public Assistance Program. We’re looking for ways to improve the quality of our service based on your opinions. This questionnaire should be completed by the person who worked with FEMA’s Public Assistance Program for the [Disaster Type] that was declared on [Declaration Date] in [State] under [Disaster Number]. The survey will take 7-9 minutes to complete. |
Directions | General Questions The following questions ask for general information about your background. |
This survey is related to Disaster Number [DR No] declared on [Declaration date]. You should have received a phone call from your assigned Program Delivery Manager, or FEMA representative. When answering these questions, please consider your overall experience with the FEMA staff you have come in contact with during the Public Assistance process, also known as PA. | This survey is related to Disaster Number [DR No] declared on [Declaration date]. You have recently received funding under the FEMA Public Assistance program, also known as PA. You were assigned a Program Delivery Manager, or FEMA representative, to lead you through the PA process. You may have also interacted with other FEMA staff. Please take into account all interactions when answering the following questions. |
New Question | Initial Phone Call Using a rating scale of 1 to 5, with 1 being Not at all Informative and 5 being Very informative… 1. How informative was the initial phone call in letting you know what to do next in the PA process? o 1 Not at all Informative o 2 o 3 o 4 o 5 Very Informative o Don’t remember/Didn’t have a phone call (If “Don’t remember/Didn’t have a phone call” skip to Question 3) |
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New Question | During the phone call, your FEMA representative should have scheduled an initial one-on-one meeting, also known as the Recovery Scoping Meeting. Using a rating scale of 1 to 5, with 1 being Not at all Prepared and 5 being Very Prepared… 2. How prepared do you feel that the phone call made you for attending the one-on-one meeting? o 1 Not at all Prepared o 2 o 3 o 4 o5 Very Prepared |
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New Question | Recovery Scoping Meeting Using a rating scale of 1 to 5, with 1 being Not at all Helpful and 5 being Very Helpful, how helpful was your FEMA representative in accomplishing the following tasks during your one-on-one meeting: 3. Developing a project timeline? o 1 Not at all Helpful o 2 o 3 o 4 o5 Very Helpful |
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New Question | 4. How helpful was your FEMA representative in accomplishing Gathering required documentation during your one-on-one meeting? o 1 Not at all Helpful o 2 o 3 o 4 o5 Very Helpful |
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New Question | 5. How helpful was your FEMA representative in developing a list of projects based on your damage inventory during your one-on-one meeting? o 1 Not at all Helpful o 2 o 3 o 4 o5 Very Helpful |
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New Question | 6. How helpful was your FEMA representative in providing an overall understanding of the FEMA PA process during your one-on-one meeting? o 1 Not at all Helpful o 2 o 3 o 4 o5 Very Helpful |
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New Question | 7. Which of the following topics, if any, do you wish would have been described in more detail? You may select all that apply. • Hazard mitigation • Environmental planning • Historic preservation concerns • Other (Open ended text box) • None of the above |
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New Question | 8. Did your FEMA representative explain that you had 60 days from the one-on-one meeting to identify all damage? o Yes o No o Don’t know / Don’t remember |
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New Question | Site Inspection 9. Has FEMA conducted a site inspection? o Yes o No o Scheduled for a future date (If” yes”, skip to Question 9a, if “no” or “scheduled for a future date”, skip to Question 10) |
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New Question | FEMA STAFF Using a scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the… 3. Updates about the status of your project(s) o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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New Question | Please think about your entire PA experience. Using a scale of 1 to 5, with 1 being Not at all Likely and 5 being Very Likely, how likely were you to contact each of the following staff when you had a question or needed assistance… 6. Your FEMA staff o 1 Not at all Likely o 2 o 3 o 4 o 5 Very Likely |
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New Question | Please think about your entire PA experience. Using a scale of 1 to 5, with 1 being Not at all Likely and 5 being Very Likely, how likely were you to contact each of the following staff when you had a question or needed assistance… 7. Your State staff o 1 Not at all Likely o 2 o 3 o 4 o 5 Very Likely |
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New Question | Using a scale of 1 to 5, with 1 being Not at all Helpful and 5 being Very Helpful… 8. How helpful has FEMA staff been in guiding you through all phases of the PA process? o 1 Not at all Helpful o 2 o 3 o 4 o 5 Very Helpful |
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Deleted from new surveys | 1. What was the disaster type, declaration date, State involved, and disaster number of your most recent disaster where FEMA provided assistance? Type (flood, tornado, etc.)_______ Date declared (month, year)______ State involved_________________ Disaster number, if known_______ |
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Deleted from new surveys | The following questions may not pertain to all respondents. Please follow instructions associated with the response chosen. 2. What is your organization type and your position? State Grantee: State Director Governor’s Authorized Representative - GAR Alternate GAR Public Assistance Officer – PAO Deputy PAO State Coordinating Officer - SCO Assistance SCO Other (Skip to Q4) Tribal Tribal Subgrantee: Local government State subgrantee Special district Private non-profit Indian tribe/tribal organization / native village Other |
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Deleted from new surveys | 3. For what type(s) of project(s) did you apply? Not applicable, state grantee (skip to question 5) All large projects (over $xx,xxx in FY xxxx)(after responding, skip to Question 5) All small projects ($xx,xxx and under) More small than large projects Equal number of large and small projects |
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Deleted from new surveys | 4. If you applied for all large projects, please mark “not applicable” and go to Question 5. Applicants have the option of writing their own Project Worksheet(s) for small projects. For the small projects for which you applied, did you chose to write your own Project Worksheet(s): All of the time Most of the time Half of the time Some of the time Never Not applicable, did not apply for small projects |
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Old #Q5 new Initial Q#15 | Program Results Please select the response that best describes your satisfaction level: 5. Overall, how satisfied are you with the Public Assistance Program? Very Satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied |
15. At this point in time, the overall satisfaction with the PA program? o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
Thinking about the entire PA process, on a scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied…. 20. How would your rate your overall satisfaction with the PA program? o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
Deleted from new surveys | (If a negative response, go to 5a. Else, go to 6.) 5a. What specifically were you dissatisfied with? (Text) |
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Deleted from new surveys | 6. Overall, how satisfied are you with the Public Assistance Process? Very Satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied |
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Deleted from new surveys | (If a negative response, go to 6a. Else, go to 67) 6a. What specifically were you dissatisfied with? (Text) |
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Old Q#7: Now Assessment Q#9 | Information The following questions pertain to your initial contact with FEMA. 7. How satisfied were you with the published information FEMA provided on the Public Assistance Program (e.g. documents on FEMA’s website, documents received at the Kickoff Meeting, etc.)? Very Satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied |
FEMA Process Using a rating scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the following aspects of the FEMA PA process: 9. Published information provided such as the website or in the one-on-one meetings o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Deleted from new surveys | 8. How satisfied were you with staff’s communication of information? Very Satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied Never dealt with staff |
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Old Q#9: Now Assessment Q#13 | 9. How satisfied were you with the information FEMA provided you concerning the availability of Public Assistance mitigation funding? Very Satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied Did not receive any information on mitigation |
FEMA Process Using a rating scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the following aspects of the FEMA PA process: 13. Special considerations such as insurance, environmental, and historic preservation o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Deleted from new surveys | Personal Interaction and Customer Service The following questions concern your interactions with staff. 10. The field staff understood the eligibility requirements: All of the time Most of the time More than half of the time Some of the time Never Do not know |
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Old Q#11: Now Initial Q#9a & Q#9b | 11. The field staff that conducted the site visit(s) were competent and understood the types of damage they were assessing: All of the time Most of the time More than half of the time Some of the time Never Not applicable-No site visit(s) necessary because always wrote own Project Worksheet(s) Not applicable-Site visit(s) not yet conducted |
Using a rating scale of 1 to 5, with 1 being Not at all Knowledgeable and 5 being Very Knowledgeable… 9a. How knowledgeable was your site inspector in validating your damage? o 1 Not at all Knowledgeable o 2 o 3 o 4 o 5 Very Knowledgeable (If 3 or below, skip to Question 9b, if 4 or 5 skip to Question 10) |
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Old Q#11: Now Initial Q#9a & Q#9b | See Q#11 | 9b. Which of the following are reasons you rated your site inspector below average? You may select all that apply. • Was not on time to appointment • Did not explain information thoroughly • Did not answer questions satisfactorily • Did not instill confidence in the process • Other (Open ended text box) |
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New Question | Customer Service & Expectations Thinking about your experiences with FEMA staff and various FEMA meetings, using a rating scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the following: 10. Timeliness of the initial phone call from the FEMA representative o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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New Question | 11. How satisfied were you with the timeliness of the FEMA one-on-one meeting? o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Deleted from new surveys | 12. The field staff that conducted the site visit(s) understood the local conditions that influence the rebuilding process. Strongly agree Agree Slightly agree Slightly disagree Disagree Strongly disagree Not applicable-No site visit(s) necessary because always wrote own Project Worksheet(s) Not applicable-Site visit(s) not yet conducted |
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Old Q#13: Now Assessment Q#4 | 13. How reliable were the decisions and information you received from staff? Very reliable Reliable Slightly reliable Slightly unreliable Unreliable Very unreliable Do not know |
FEMA STAFF Using a scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the… 4. Consistency of information received from FEMA staff o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Deleted from new surveys | 14. Was staff turnover a problem? Yes No Do not know |
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Old Q#15: Now Assessment Q#5 | Please select the response that best describes your satisfaction level: 15. Overall, how satisfied were you with the Customer Services provided by staff? Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied |
FEMA STAFF Using a scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the… 5. Overall FEMA customer service o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Old Q#16: Now Assessment Q#1 | 16. Overall, how satisfied are you with the responsiveness provided by staff? Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied |
FEMA STAFF Using a scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the… 1. Responsiveness to inquiries and questions from you or your staff o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Deleted from new surveys | Project Worksheet Process The following questions related to the Project Worksheet Process. Note: Not all questions may apply to you. Some questions ask about very specific Project Worksheet activities.( Please select “not applicable,” where appropriate.) 17. Overall, how satisfied were you with the Project Worksheet process? Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied |
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Deleted from new surveys | 18a. Did you receive Public Assistance mitigation funding? Yes, received funding (please go to 18b) No – applied for but did not receive funding (After responding, please skip to Question 19.) Do not know (After responding, please skip to Question 19.) Not applicable-Did not apply for funding (After responding, please skip to Question 19.) |
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Deleted from new surveys | 18b. If you answered “yes” to Question 18a, how satisfied were you with the amount of Public Assistance mitigation funding you received? Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied Do not know |
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Old Q#19: Now Assessment Q#10 | 19. If FEMA conducted a site visit, FEMA conducted the Project Worksheet site visit(s) Too soon after the disaster At the right time Too Late to be helpful Do not know Site visit(s) not yet conducted Not applicable-No site visit(s) necessary because always wrote own Project Worksheet(s) |
FEMA Process Using a rating scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the following aspects of the FEMA PA process: 10. Scheduling a site inspection o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Old Q#20: Now Assessment Q#11 | 20. If FEMA developed the scope(s) of work, how satisfied were you with their development? Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied Do not know Not applicable – Always wrote own Project Worksheet(s) |
FEMA Process Using a rating scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the following aspects of the FEMA PA process: 11. Agreement on scope of work o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Old Q#21: Now Assessment Q#12 | 21. If FEMA identified damage repair cost estimates, how satisfied were you with these estimates? Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied Do not know Cost estimates not yet completed Not applicable – Always wrote own Project Worksheet(s) |
FEMA Process Using a rating scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the following aspects of the FEMA PA process: 12. Developing cost estimates o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Deleted from new surveys | 22. If you wrote your own Project Worksheet(s), how satisfied were you with completing your Project Worksheet(s) in terms of its complexity, your time invested, and the availability of necessary information? Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied Not applicable - Did not write any Project Worksheets |
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Deleted from new surveys | 23. If you had any small projects, and you chose not to write your own Project Worksheet(s), please briefly explain why you asked FEMA to write your Project Worksheet(s). (Text) | ||
Old Q#24a: Now Initial Q#12 | Program Results The following questions pertain to the overall results of the Public Assistance Program. 24. How satisfied were you with FEMA’s timeliness 24a. Overall: Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied 24b. In relation to providing information: Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied |
12. How satisfied were you with the timeliness of the FEMA site visit? o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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Old Q#24c: Now Assessment Q#2 | 24c. In relation to making eligibility decisions: Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied 24d. In relation to providing funds: Very satisfied Satisfied Slightly satisfied Slightly dissatisfied Dissatisfied Very dissatisfied |
FEMA STAFF Using a scale of 1 to 5, with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the… 2. Communication about eligibility determinations o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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New Question | 13. How satisfied were you with the helpfulness of the FEMA staff in guiding you through the PA process? o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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New Question | 14. How satisfied are you with the simplicity of the PA process? o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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New Question | Technology 18. Were you able to access the information related to your grant application via the online FEMA system? (If “Yes” skip to Q6b, if “No” or “Do not remember” skip to Q7) o Yes o No o Do not remember |
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New Question | Using a scale of 1 to 5 with 1 being Not at all Satisfied and 5 being Very Satisfied, how satisfied were you with the following regarding the FEMA system: 18a. Uploading required documents o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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New Question | 18b. Reviewing current status of your request for PA o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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New Question | 18c. Monitoring the progress of your projects o 1 Not at all Satisfied o 2 o 3 o 4 o 5 Very Satisfied |
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New Question | Customer Service & Expectations Thinking about the funding you received from PA, using a scale of 1 to 5, with 1 being Not at all Essential and 5 being Very Essential… 19. How essential was the funding to your organizations' disaster response and recovery? o 1 Not at all Essential o 2 o 3 o 4 o 5 Very Essential |
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Old Q#25a and Q#25b: Now Assessment Q#14 and Q#17 | 25. How reasonable were administrative requirements for the following? 25a. Overall program? Very reasonable Reasonable Slightly reasonable Slightly unreasonable Unreasonable Very unreasonable 25b. Pre-disaster documentation? Very reasonable Reasonable Slightly reasonable Slightly unreasonable Unreasonable Very unreasonable |
Using a scale of 1 to 5, with 1 being Not at all Reasonable and 5 being Very Reasonable, how reasonable were the following documentation steps: 14. Required pre-disaster documentation o 1 Not at all Reasonable o 2 o 3 o 4 o 5 Very Reasonable 17. Overall program requirements o 1 Not at all Reasonable o 2 o 3 o 4 o 5 Very Reasonable |
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Old Q#25c and Q#25d: Now Assessement Q#15 and Q#16 | 25c. Project Worksheet review? Very reasonable Reasonable Slightly reasonable Slightly unreasonable Unreasonable Very unreasonable 25d. Payment of claims? Very reasonable Reasonable Slightly reasonable Slightly unreasonable Unreasonable Very unreasonable |
Using a scale of 1 to 5, with 1 being Not at all Reasonable and 5 being Very Reasonable, how reasonable were the following documentation steps: 15. Project worksheet review o 1 Not at all Reasonable o 2 o 3 o 4 o 5 Very Reasonable 16. Level of documentation required for grant processing o 1 Not at all Reasonable o 2 o 3 o 4 o 5 Very Reasonable |
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Deleted from new surveys | Alternative Procedures The next questions relate to the Public Assistance Alternative Procedures which you may have elected to use for permanent work and debris removal projects. 26. Were you offered the opportunity to participate in the Alternative Procedures? Yes No Don’t know/Don’t remember (If response = No or Don’t Know/Don’t Remember, go to 32. If response = Yes, go to 25a) |
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Deleted from new surveys | 26a. Did you decide to participate? Would you say: Yes No Started to but then opted out No Don’t know/Don’t remember (If response = Started to but then opted out or No, go to Q25b. If response = Yes, go to Q26.) |
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Deleted from new surveys | 26b. What were your response for not participating in the Public Assistance Alternative Procedures? (Text) | ||
Deleted from new surveys | Thinking about the program elements that influenced your decision to participate, would you say: 27a. The incentives were Very important Important Not very important Not at all important |
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Deleted from new surveys | 27b. Was the flexibility of the program Very important Important Not very important Not at all important |
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Deleted from new surveys | 27c. What other factors influenced your decision to participate? (Text) | ||
Deleted from new surveys | The next questions relate to the impact of the Alternative Procedures on your current level of recovery. 28. How would you rate the Alternative Procedures on improving the speed of your recovery? Would you say Excellent Good Satisfactory Below Average Poor No opinion Too early to determine (If response = Below Average or Poor, go to Q27a, else go to Q28.) |
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Deleted from new surveys | 28a. What changes could FEMA make to this program to improve your speed of recovery? (Text) | ||
Deleted from new surveys | 29. How effective have the Alternative Procedures been in improving your recovery? Excellent Good Satisfactory Below Average Poor No opinion Too early to determine (If response = Below Average or Poor, go to Q28a, else go to Q29.) |
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Deleted from new surveys | 29a. What changes could be made to improve the effectiveness? (Text) | ||
Deleted from new surveys | 30. How satisfied are you with the estimates used for your pilot program projects? Very Satisfied Satisfied Slightly Satisfied Slightly Dissatisfied Dissatisfied Very Dissatisfied No Opinion Too early to determine (If response = Slightly Dissatisfied, Dissatisfied or Very Dissatisfied, go to Q29a, else go to Q30.) |
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Deleted from new surveys | 30a. What changes are needed to improve your satisfaction with the estimates? | ||
Deleted from new surveys | 31. If the independent expert panel was used on your projects, how satisfied are you with the panel process? Very Satisfied Satisfied Slightly Satisfied Slightly Dissatisfied Dissatisfied Very Dissatisfied No Opinion Too early to determine (If response = Slightly Dissatisfied, Dissatisfied or Very Dissatisfied, go to Q30a, else go to Q31.) |
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Deleted from new surveys | 31a. What changes are needed to the panel process? (Text) | ||
Deleted from new surveys | 32. In the future, should you need to apply for a Public Assistance grant, how likely are you to use the Alternative Procedures option? Definitely use Probably use Might or Might Not use Probably would Not use Definitely would Not use Don’t know/No Opinion |
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Deleted from new surveys | 33. What additional recommendations do you have for improving the Alternative Procedures? (Text) | ||
Deleted from new surveys | 33a. Is there anything you would have liked FEMA to have done differently during this disaster recovery? (Text) | ||
New Question | Demographics 16. Have you ever applied for PA disaster assistance with FEMA? o Yes o No |
Demographics 21. Have you ever applied for PA disaster assistance with FEMA? o Yes o No |
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New Question | 17. Did you choose to continue your application for assistance after meeting with the FEMA staff? o Yes o No |
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New Question | 22. How many years have you been in your current position? o 0-5 o 6-10 o 11-15 o 16-20 o 21+ |
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New Question | 23. On average, how many of your staff worked on FEMA PA projects for this disaster? o 0-5 o 6-10 o 11-15 o 16-20 o 21+ |
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New Question | 24. Did you have a contractor or internal grant manager working on your FEMA PA projects during this disaster? o Yes o No |
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New Question | 25. Did you work with your emergency manager in this disaster? o Yes o No |
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Old Q#33: Now Initial Q#18 and Assessment Q#26 | 34. Please provide any additional comments or suggestions regarding the Public Assistance Program. (Text) | 18. Do you have any comments or suggestions for improvement based on your experience with the FEMA PA program so far? (Open text box) |
26. Do you have any comments or suggestions for improvement based on your experience with the FEMA PA program? (Open text box) |
Closing Statements | The Federal Emergency Management Agency (FEMA) Public Assistance Program appreciates your feedback! Please click the “Submit” button to confirm your responses. |
Thank you for your time. Have a good day/evening. | Thank you for your time. Have a good day/evening. |
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