Supplementary Attachment for EDGAR Requirements

Table I for 1894-0009 Supporting Statement

Recordkeeping and Reporting Requirements in the

Education Department General Administrative (EDGAR) Regulations

“CFR” refers to Code of Federal Regulations.

Section of 34 CFR and 2 CFR	Title	Description of Recordkeeping or Reporting Requirement	Recordkeeping Burden Hrs.	Reporting Burden Hrs.
200.308	Budget/ program revisions.	2 CFR 200 of the Uniform Administrative Requirements applies to Institutions of Higher Education (IHEs), nonprofit organizations (NPOs), and hospitals. Of the approximately 8,000 discretionary grants (new and non-competing continuation grants) that ED awards annually, 5,200 grants were awarded to IHEs, NPOs, and hospitals. Under 2 CFR 200.308 of the Uniform Administrative Requirements, very few project revisions require prior approval. It is estimated that ED will receive approximately 800 prior approval requests from grantees per year (represents 10% of the 8000 grants awarded annually) and that approximately 520 of those requests will be submitted by IHEs, NPOs, and hospitals (represents 10% of the approximately 5,200 grants awarded to IHEs, NPOs and hospitals annually). Additionally, under 34 CFR 75.261, all types of grantees including State Educational Agencies (SEAs), Local Educational Agencies (LEAs), and Federally Recognized Indian Tribal Governments may follow the regulations in 2 CFR 200.308 regarding extension of a project period. Section 200.308 allows grantees to initiate a one-time extension of their projects’ expiration date of up to 12 months without prior approval from ED. Grantees, however, must notify the Department that they intend to extend their grants and indicate the supporting reasons for the extension and the revised expiration date. Bases on FY 2016 time extension data from G5, the grant management system), approximately 425 grantees annually will receive this one-time extension of up to 12 months of their project periods. REPORTING BURDEN		(Prior Approval Requests: 520 responses x 1 hr. = 520 hrs.) (Time Extension Notifications: 425 responses X 1 hr. = 425 hours) Total Reporting Burden Hours for 2 CFR 200.308 = 945 hours
200.318	Procurement Procedures.	It is estimated that approximately 20% (1.040) of the 5,200 IHE, NPO and hospital recipients must keep records on procurement actions under their discretionary grants. RECORDKEEPING BURDEN	1,040 responses x 10 hrs. = 10,400 hrs.
200.323	Cost and price analysis.	Justification and burden hours for 2 CFR 200.323 are included under 2 CFR 318.
200.318	Procurement records.	Justification and burden hours for 200.318are included under 2 CFR 318.
200.318	Contract Adminis-tration.	Justification and burden hours for 200.318 are included under 2 CFR 318.

Table I for 1890-NEW Supporting Statement

Recordkeeping and Reporting Requirements in the

Education Department General Administrative (EDGAR) Regulations

Section of 34 CFR and 2 CFR	Title	Description of Recordkeeping or Reporting Requirement	Recordkeeping Burden Hrs.	Reporting Burden Hrs.
200.344	Subsequent Adjustments.	It is estimated that approximately 10% (520) of the 5200 IHE, NPO and hospital recipients would have to make subsequent adjustments to records due to audits or other reviews. RECORDKEEPING BURDEN	520 responses X 10 hours = 5200 hrs.
75.119 cross referen-ced to 76.656	Information needed if private school students participate.	It is estimated that approximately 10% (800) of 8000 ED discretionary grant recipients include students from private schools in their applications. This information would be a part of the original application narrative. REPORTING BURDEN		800 responses x 1 hr. = 800 hrs.
75.261	Extension of a project period.	It is estimated that annually, approximately 140 grant recipients will request a second (or more) extension of their project periods that requires prior approval from ED (based on FY 2016 time extension data from G5). Note that recipients under the four National Institute on Disability and Rehabilitation Research programs listed in 34 CFR 75.261 (b) of EDGAR must request prior approval for any time extension. The burden hours for any of these NIDRR grantees that request and receive a time extension are included with the burden hour calculations for one-time extension listed above under 2 CFR 200.308. REPORTING BURDEN		140 responses X 1 hr. = 140 hrs. (Note: the burden hours for time extension requests for grantees in the NIDRR programs listed under EDGAR, 75.261 (b) are included with the burden hours for one-time extensions listed under 2 CFR 200.308.
200.308	Changes.	It is estimated that approximately 10% (190) of 1900 State Educational Agencies (SEAs), Local Educational Agencies (LEAs) and Federally-Recognized Indian Tribal Governments will request changes to their projects that require prior approval from ED. Very few changes require prior approval and information from grantees. REPORTING BURDEN		190 responses x 1 hr. = 190 hrs.
200.317	Procurement.	It is estimated that approximately 20% (380) of the 1900 SEA, LEA and tribal government recipients must keep records on procurement actions under their discretionary grants. RECORDKEEPING BURDEN	380 responses x 10 hours = 3800 hrs.
		TOTAL BURDEN HRS. = 21,475	Total Recordkeeping Burden Hours = 19,400	Total Reporting Burden Hours = 2,075

NOTE:

• The burden hours for the following EDGAR and Uniform Administrative Requirements sections are accounted for in the burden hour calculation for the ED 524B and not included in this table (see separate Supporting Statement (1890-0004) for the burden hour calculation for the ED 524B):

34 CFR 75.118, 75.590, 75.720, and 2 CFR 200.328

• The burden hours for 34 CFR 75.117 are accounted for in the burden hour calculation for the ED 524 and not included in this table (see separate Supporting Statement for the burden hours calculation for the ED 524 (1894-0008)).

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