| ATTACHMENT B: WIC PROGRAM REPORTING AND RECORDKEEPING REQUIREMENTS (OMB #0584-0043) |
| Regulatory Section |
Information Collected |
Estimated Number of Respondents |
Annual Responses per Respondent |
Total Annual Responses |
Number of Burden Hours per Request |
Estimated Total Burden Hours |
Previous Sumbission: Total Hours per Person |
Difference Due to Program Changes |
Difference Due to Adjustments |
Explanation of Differences |
| REPORTING BURDEN ESTIMATES |
| Affected Public: State and Local Agencies (including Indian Tribal Organizations and U.S. Territories) |
| 246.4 |
State Plan |
90.00 |
1.00 |
90.00 |
134.62 |
12,115.80 |
12,115.80 |
|
0.00 |
N/A |
| 246.5(b) |
Local Agency (LA) applications |
918.50 |
1.00 |
918.50 |
2.00 |
1,837.00 |
1,839.00 |
|
-2.00 |
Change in number of local agencies. |
| 246.6 |
LA Agreements |
918.50 |
1.00 |
918.50 |
1.50 |
1,377.75 |
1,379.25 |
|
-1.50 |
Change in number of local agencies. |
| 246.7(f)(2)(iii)(A) |
LA requests for notice extension |
306.00 |
1.00 |
306.00 |
0.25 |
76.50 |
76.63 |
|
-0.13 |
Change in number of local agencies. |
| 246.7(i) |
Cert. data for women |
1,837.00 |
2,001.11 |
3,676,046.00 |
0.17 |
624,927.82 |
712,936.48 |
|
-88,008.66 |
Decrease in number of women certifications. |
| 246.7(i) |
Cert. data for children |
1,837.00 |
3,251.05 |
5,972,176.50 |
0.17 |
1,015,270.01 |
536,183.40 |
|
479,086.61 |
Increase in number of child certifications. Although the burden has increased due to an increase in the total responses, FNS discovered errors in participation data submitted under the last burden revision and notes an actual decrease in the number of burden hours for the certification of children due to a decrease in the number of child participants. |
| 246.7(i) |
Certification data for infants |
1,837.00 |
1,020.06 |
1,873,845.00 |
0.17 |
318,553.65 |
809,375.78 |
|
-490,822.13 |
Decrease in number of infant certifciations. |
| 246.7(j)(9) |
SA notification re funding shortfall |
4.00 |
1.00 |
4.00 |
0.09 |
0.36 |
0.36 |
|
0.00 |
N/A |
| 246.7(k) |
Verification of Certification cards |
1,837.00 |
125.64 |
230,799.57 |
0.09 |
20,771.96 |
24,193.58 |
|
-3,421.62 |
Decrease in number of total certifications. |
| 246.10(b)(1) |
Identification of acceptable foods |
90.00 |
1.00 |
90.00 |
40.00 |
3,600.00 |
3,600.00 |
|
0.00 |
N/A |
| 246.10(b(2) |
Submit APL as food list |
54.00 |
4.00 |
216.00 |
0.01 |
1.79 |
0.00 |
1.79 |
|
Submittal of APL per EBT final rule for updates to NUPC database. |
| 246.10(d)(1) |
Medical documentation, 1% of infants |
1,837.00 |
10.20 |
18,738.45 |
0.03 |
562.15 |
1,428.31 |
|
-866.16 |
Decrease in number of infant certifications. (1% of infants) |
| 246.11(d)(2) |
LA nutrition education plan |
1,837.00 |
1.00 |
1,837.00 |
40.00 |
73,480.00 |
73,560.00 |
|
-80.00 |
Change in number of local agencies |
| 246.12(g)(4)(i) |
Vendor food sales data |
90.00 |
28.63 |
2,577.00 |
4.00 |
10,308.00 |
10,600.00 |
|
-292.00 |
Respondent group = the number of vendors that derive more of their revenue from SNAP than from WIC. The number of respondents decreased. |
| 246.12(g)(4)(ii)(B) |
Vendor shelf prices |
75.00 |
1,192.64 |
89,448.00 |
2.00 |
178,896.00 |
194,484.00 |
|
-15,588.00 |
Decrease in number of vendors results in proportionate decrease in reporting for vendor shelf prices. |
| 246.12(g)(4)(ii)(B) |
Vendor shelf prices exemption |
1.00 |
1.00 |
1.00 |
16.00 |
16.00 |
16.00 |
|
0.00 |
N/A |
| 246.12(i)(1) |
Vendor training development |
90.00 |
1.00 |
90.00 |
8.00 |
720.00 |
720.00 |
|
0.00 |
N/A |
| 246.12(i)(1) |
Vendor training |
90.00 |
496.93 |
44,724.00 |
2.00 |
89,448.00 |
97,242.00 |
|
-7,794.00 |
Decrease in number of vendors results in proportionate decrease in training. |
| 246.12(j)(4) |
Vendor compliance investigations |
90.00 |
24.85 |
2,236.20 |
2.00 |
4,472.40 |
4,862.10 |
|
-389.70 |
Decrease in number of vendors results in proportionate decrease in estimated compliance investigations. |
| 246.12(o) |
Complaints |
90.00 |
111.11 |
10,000.00 |
1.00 |
10,000.00 |
10,000.00 |
|
0.00 |
N/A |
| 246.12(q) |
Disposition of food instruments |
90.00 |
1.00 |
90.00 |
40.00 |
3,600.00 |
3,600.00 |
|
0.00 |
N/A |
| 246.14(d) |
ADP proposals |
70.00 |
1.00 |
70.00 |
160.00 |
11,200.00 |
2,400.00 |
8,800.00 |
|
Increase in the number of State agencies that have transitioned to EBT due to the legislative mandate of state-wide EBT by October 1, 2020. |
| 246.16(d) |
Distribution of funds to LAs |
90.00 |
81.64 |
7,348.00 |
2.00 |
14,696.00 |
14,712.00 |
|
-16.00 |
Change in number of local agencies. |
| 246.17(c)(1) |
Termination of SAs & LAs |
90.00 |
0.11 |
10.00 |
8.00 |
80.00 |
80.00 |
|
0.00 |
N/A |
| 246.19(a)(2) |
SA corrective action plans to FNS |
22.50 |
1.00 |
22.50 |
40.00 |
900.00 |
900.00 |
|
0.00 |
N/A |
| 246.19(b)(5) |
Targeted LA reviews |
90.00 |
2.55 |
229.63 |
2.00 |
459.25 |
459.75 |
|
-0.50 |
Change in number of local agencies. |
| 246.20(a)(2) |
SA response to OIG audits |
1.00 |
1.00 |
1.00 |
40.00 |
40.00 |
160.00 |
|
-120.00 |
Decrease in the number of OIG audits performed each year. |
| Subtotal Reporting: State and Local Agencies |
1,927 |
6,192 |
11,932,833 |
0.20 |
2,397,410 |
2,516,924 |
8,801.79 |
-128,316 |
|
| 246.7(i) |
Cert. data for women |
1,838,023.00 |
2.00 |
3,676,046.00 |
0.05 |
183,802.30 |
209,687.20 |
|
-25,884.90 |
Decrease in number of women certifications. |
| 246.7(i) |
Cert. data for children |
3,981,451.00 |
1.50 |
5,972,176.50 |
0.05 |
298,608.83 |
157,701.00 |
|
140,907.83 |
Increase in number of children certifications. Although the burden has increased due to an increase in the total responses, FNS discovered errors in participation data submitted under the last burden revision and notes an actual decrease in the number of burden hours for the certification of children due to a decrease in the number of child participants. |
| 246.7(i) |
Certification data for infants |
1,873,845.00 |
1.00 |
1,873,845.00 |
0.05 |
93,692.25 |
238,051.70 |
|
-144,359.45 |
Decrease in number of infant certifications. |
| 246.10(d)(1) |
Medical documentation, 1% of infants |
18,738.45 |
1.00 |
18,738.45 |
0.03 |
562.15 |
1,428.31 |
|
-866.16 |
Decrease in number of infant certifications. (1% of infants) |
| 246.10(d)(1) |
Medical documentation |
135,127.93 |
2.00 |
270,255.86 |
0.05 |
13,512.79 |
8,960.59 |
|
4,552.20 |
Increase in number of women and infant certifications. |
| Subtotal Reporting: Applicants |
7,693,319 |
1.5352362 |
11,811,062 |
0.05 |
590,178 |
615,829 |
0.00 |
-25,650 |
|
| Affected Public: Business: Retail Vendors (WIC-Authorized Food Stores) |
| 246.12(g)(4)(i) |
Vendor food sales data for A50s |
2,577.00 |
1.00 |
2,577.00 |
2.00 |
5,154.00 |
5,300.00 |
|
-146.00 |
Respondent group = the number of vendors that derive more of their revenue from SNAP than from WIC. The number of respondents decreased. |
| 246.12(g)(4)(ii)(B) |
Vendor shelf prices |
37,270.00 |
2.00 |
74,540.00 |
2.00 |
149,080.00 |
162,070.00 |
|
-12,990.00 |
Decrease in number of retail vendors. |
| 246.12(h) |
Vendor applications & Agreements |
22,362.00 |
1.00 |
22,362.00 |
1.00 |
22,362.00 |
24,310.50 |
|
-1,948.50 |
Decrease in number of retail vendors (% of total). |
| 246.12(h)(8)(i) |
Vendor incentive items |
859.00 |
1.00 |
859.00 |
1.00 |
859.00 |
306.00 |
|
553.00 |
Increase in the number of above 50 percent vendors as well as an increase in the number of SAs that allow incentive items. |
| Subtotal Reporting: Retail Vendors * |
44,724 |
2.24 |
100,338 |
1.77 |
177,455 |
191,987 |
0.00 |
-14,532 |
|
| GRAND SUBTOTAL: REPORTING** |
7,739,970 |
3.08 |
23,844,233 |
0.13 |
3,165,043 |
3,324,740 |
8,801.79 |
-168,498 |
|
| RECORDKEEPING BURDEN ESTIMATES |
| Affected Public: State and Local Agencies (including Indian Tribal Organizations and U.S. Territories) |
| 246.10(d)(1) |
Medical documentation |
10,000.00 |
2.00 |
20,000.00 |
0.02 |
320.00 |
320.00 |
|
0.00 |
N/A |
| 246.12(g)(10) |
Vendor infant formula suppliers |
90.00 |
1.00 |
90.00 |
50.00 |
4,500.00 |
4,500.00 |
|
0.00 |
N/A |
| 246.12(h)(1)(i) |
Vendor applications & agreements |
22,362.00 |
1.00 |
22,362.00 |
1.00 |
22,362.00 |
24,310.50 |
|
-1,948.50 |
Decrease in number of retail vendors results in proportionate decrease in applications and agreements |
| 246.12(h)(8)(i) |
Vendor incentive items |
859.00 |
1.00 |
859.00 |
1.00 |
859.00 |
306.00 |
|
553.00 |
Increase in the number of above 50 percent vendors as well as an increase in the number of SAs that allow incentive items. |
| 246.12(i)(4) |
Vendor training content |
90.00 |
1.00 |
90.00 |
2.00 |
180.00 |
180.00 |
|
0.00 |
N/A |
| 246.12(j)(6) |
Routine vendor monitoring |
90.00 |
24.85 |
2,236.20 |
1.00 |
2,236.20 |
2,431.05 |
|
-194.85 |
Decrease in number of retail vendors results in proportionate decrease in vendor monitoring |
| 246.12(j)(6)(ii) |
Vendor compliance Investigations |
90.00 |
24.85 |
2,236.20 |
2.00 |
4,472.40 |
4,862.10 |
|
-389.70 |
Decrease in number of retail vendors results in proportionate decrease in vendor compliance investigations |
| 246.12(l)(3) |
Vendor notice of violations |
90.00 |
25.56 |
2,300.00 |
1.00 |
2,300.00 |
2,300.00 |
|
0.00 |
N/A |
| 246.23(c)(1) |
Disposition of participant claims |
90.00 |
1.00 |
90.00 |
5.00 |
450.00 |
450.00 |
|
0.00 |
N/A |
| 246.25(a) |
Financial ops. & food delivery sys. |
1,927.00 |
12.00 |
23,124.00 |
2.00 |
46,248.00 |
46,296.00 |
|
-48.00 |
Change in number of local agencies. |
| 246.25(a) |
Nutrition ed. for women & children |
1,837.00 |
12,671.69 |
23,277,896.00 |
0.017 |
395,724.23 |
285,569.54 |
|
110,154.69 |
Increase in certifications. Although the burden has increased due to an increase in the total responses, FNS discovered errors in participation data submitted under the last burden revision and notes an actual decrease in the number of burden hours for the certification of children due to a decrease in the number of child participants. |
| 246.25(a) |
Nutrition education for infants |
1,837.00 |
4,080.23 |
7,495,380.00 |
0.02 |
127,421.46 |
323,750.31 |
|
-196,328.85 |
Decrease in certifications. |
| 246.25(a) |
Fair hearings |
1,927.00 |
1.00 |
1,927.00 |
0.25 |
481.75 |
482.25 |
|
-0.50 |
Change in number of local agencies. |
| SUBTOTAL: RECORDKEEPING |
11,927 |
2,586.45 |
30,848,590 |
0.02 |
607,555 |
695,758 |
0.00 |
-88,203 |
|
| GRAND TOTAL: REPORTING AND RECORDKEEPING |
7,751,897 |
7.06 |
54,692,823 |
0.07 |
3,772,598 |
4,020,497 |
8,801.79 |
-256,700 |
|
|
|
|
|
|
|
|
|
|
|
|
| SUMMARY OF REPORTING BURDEN (OMB #0584-0043) |
|
|
|
|
|
|
|
| TOTAL NO. RESPONDENTS |
7,739,970 |
|
*Total retail vendor data provided from The Integrity Profile (TIP) database on WIC vendor population. |
|
|
|
|
|
| AVERAGE NO. RESPONSES PER RESPONDENT |
3.08 |
|
|
|
|
|
|
|
| TOTAL ANNUAL RESPONSES |
23,844,233 |
|
**In the Grand Subtotal: Reporting, the grand total for the burden hours was adjusted to 3,165,043 to match the ROCIS calculations. |
|
|
|
|
|
| AVERAGE HOURS PER RESPONSE |
0.13 |
|
In the Excel calculations, this total is actually 3,165,043.8, which Excel rounds to 3,165,044. ROCIS, however, did not round this total so |
|
|
|
|
|
| TOTAL ANNUAL BURDEN HOURS REQUESTED |
3,165,043 |
|
the total hours were adjusted to match. |
|
|
|
|
|
| CURRENT OMB INVENTORY |
3,324,740 |
|
|
|
|
|
|
|
| DIFFERENCE |
-159,696 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| SUMMARY OF RECORDKEEPING BURDEN (OMB #0584-0043) |
|
|
|
|
|
|
|
| TOTAL NO. RECORDKEEPERS |
11,927 |
|
|
|
|
|
|
|
| AVERAGE NO. RESPONSES PER RESPONDENT |
2,586.45 |
|
|
|
|
|
|
|
| TOTAL ANNUAL RESPONSES |
30,848,590 |
|
|
|
|
|
|
|
| AVERAGE HOURS PER RESPONSE |
0.02 |
|
|
|
|
|
|
|
| TOTAL ANNUAL BURDEN HOURS REQUESTED |
607,555 |
|
|
|
|
|
|
|
| CURRENT OMB INVENTORY |
695,758 |
|
|
|
|
|
|
|
| DIFFERENCE |
-88,203 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ANNUAL REPORTING & RECORDKEEPING BURDEN (OMB #0584-0043) |
|
|
|
|
|
|
|
| GRAND TOTAL - RESPONSES |
54,692,823 |
|
|
|
|
|
|
|
| GRAND TOTAL - ANNUAL BURDEN HOURS |
|
3,772,598 |
|
|
|
|
|
|
|
| CURRENT OMB INVENTORY |
4,020,497 |
|
|
|
|
|
|
|
| DIFFERENCE |
-247,899 |
|
|
|
|
|
|
|