Violation Warning Files Narrative Statement

DEPARTMENT OF DEFENSE

Department of the Army

Narrative Statement on an Altered System of Records

Under the Privacy Act of 1974

1. System identifier and name: A0015-2-2 CE, entitled “Violation Warning Files”

2. Responsible official: Ms. Mary Coulombe, Headquarters, U.S. Army Corps of Engineers (USACE), 441 G Street, NW, Washington, DC 20314-1000. Telephone 202-761-1228.

3. Nature of the changes proposed for the system: The U.S. Department of the Army is proposing to alter the existing system of records by changing the system name, location, category of individuals, category of records, authority, purpose, routine uses, storage, retrievability, safeguards, retention and disposal, system manger and address, notification procedures and record access procedures.

4. Authority for maintenance of the system: 16 U.S.C. 460d, Construction and operation of public parks and recreational facilities in water resource development projects; lease of lands; preference for use; penalty; application of 18 USCS § 3401; citations and arrests with and without process; limitations; disposition of receipts, Flood Control Act of 1970, Section 234 (Pub. L. 91-611); 36 CFR part 327, Rules and Regulations Governing Public Use of Water Resources Development Projects Administered by the Chief of Engineers..

5. Provide the agency’s evaluation on the probable or potential effects on the privacy of individuals: In altering this SORN, the Department of the Army reviewed the safeguards established for the system to ensure they are compliant with DoD requirements and are appropriate to the sensitivity of the information stored within the system.

6. Is the system, in whole or in part, being maintained, collected, used, or disseminated by a contractor? No.

7. Steps taken to minimize risk of unauthorized access: Paper records are maintained in areas accessible only to authorized persons having official need. DoD Components and approved users ensure that electronic records collected and used are maintained in controlled areas accessible only to authorized personnel. Physical security differs from site to site, but the automated records must be maintained in controlled areas accessible only by authorized personnel. Access to computerized data is restricted by use of common access cards (CACs) and is accessible only by users with an authorized account. The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks..

8. Routine use compatibility: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Violation Notices are forwarded to the Federal District Court’s Central Violations Bureau for adjudication.

The Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system. The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

9. OMB information collection requirements:

OMB collection required: No

OMB Control Number (if approved): No

Title of collection: N/A

Date Approved or Submitted: N/A

Expiration Date (if approved): N/A

10. Supporting documentation: None.