Integrated Partner Management (IPM) System

Forms and Documents

Document	Type	Status	Availability
60 Day Comment Response FINAL.docx	Supplementary Document	Uploaded 2017-09-13	Available
1845-NEW IPM Solutions Supporting Statement 09 13 2017 30D.docx	Supporting Statement A	Uploaded 2017-09-13	Available

IC Document Collections

IC ID	Collection	Type	Status	Form
226582	IPM System - Not For Profit Institutions	Other-IPM User Guide	New
226580	IPM System - For Profit Institutions	Other-IPM User Guide	New
226579	IPM System - Public Institutions	Other-IPM User Guide	New

ICR Details

OMB Control No: 1845-0149	ICR Reference No: 201704-1845-006
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: ED/FSA	Agency Tracking No:
Title: Integrated Partner Management (IPM) System
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 11/29/2017
	Date Received in OIRA: 09/20/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2020	36 Months From Approved
Responses	9,220	0	0
Time Burden (Hours)	7,890	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: Federal Student Aid has developed the Integrated Partner Management (IPM) system. IPM is the new solution for application processing and financial reporting, that will replace 3 legacy applications. Consolidation of these applications will improve timeliness, data integrity and Department’s analysts’ ability to get a comprehensive view from one application as opposed to the current disjointed views across multiple applications. The new IPM system will include the application for approval for institutions and financial partners (including lenders) to participate in Federal Student Financial Aid programs. The IPM system will also allow institutions and financial partners participating in the Title IV HEA programs to submit the required audited financial statements and compliance audits. IPM includes significant advances to both partners and FSA analysts in the process used for providing oversight to FSA partners in the Title IV and improvements in the tools and technologies currently in place. IPM will transition a process that is currently heavily paper based to an easy to navigate, automated work-flow process. Under the IPM system the institutions log into a secure Department website, enter information pertaining to their eligibility, audit and finances and attach electronic documents to support eligibility, audit and financial statement submissions.

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Authorizing Statute(s): US Code: 20 USC 1088 Name of Law: Higher Education Act of 1965, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 24328	05/26/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 43530	09/18/2017
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
IPM System - Public Institutions
IPM System - Not For Profit Institutions
IPM System - For Profit Institutions

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	9,220	0	0	9,220	0	0
Annual Time Burden (Hours)	7,890	0	0	7,890	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a request for a new information collection based on a program change. With the Department is combining the functions of 3 current systems and there will be a single location for institutions to access reporting systems, we are anticipating a reduction in burden for institutions. We anticipate the burden to the 9,220 affected entities will total 7,890 hours.

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Annual Cost to Federal Government: $57,800

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/20/2017

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