Review of NSF INCLUDES Technical Assistance-Survey and Focus Groups

LAUNCH PILOT SURVEY INVITATION EMAIL
Dear [NAME OF LAUNCH PILOT PERSONNEL],
I am writing on behalf of 2M Research (2M) to invite you to participate in a brief survey regarding your
launch pilot’s engagement with NSF INCLUDES technical assistance (TA). Because you are listed as
personnel of this project, NSF is requesting that you complete the NSF INCLUDES TA Survey for Launch
Pilots.
NSF has contracted 2M to provide developmental evaluation support for continuous learning during the
NSF INCLUDES program. As part of its evaluation efforts, 2M will be conducting a brief survey of launch
pilot personnel. The survey is voluntary, but will provide NSF with critical information about how
launch pilots learn about NSF INCLUDES TA offerings, who participates, launch pilot TA needs, and how
those are being met. The survey will also collect information about how launch pilots connect with one
another, and how TA could be improved.

The survey will take about 10 minutes to complete and your responses will be confidential.
Although 2M will collect names of organizations and your role within those organizations, your
responses will not be associated with you, your organization, or your grant when aggregated
results are reported to NSF.
When you click on this link, you will be directed to the NSF INCLUDES TA Survey for Launch
Pilots. Please complete your survey by [MONTH, DAY, YEAR].
Please contact [NAME AND AFFILIATION] via email at [EMAIL ADDRESS] with questions
or concerns about this study.
Sincerely,
Ashley Simpkins
Senior Research Analyst
2M Research

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NSF INCLUDES
TA Survey for Launch Pilots
OMB CONTROL NUMBER 3145-0215
9-11-2018
Title of Launch Pilot: [TITLE OF LAUNCH PILOT]
The National Science Foundation (NSF) seeks to understand your experiences related to technical
assistance (TA) offered through Inclusion Across the Nation of Communities of Learners of
Underrepresented Discoverers in Engineering and Science (NSF INCLUDES). Because you are listed as a
[ROLE] of this program, NSF is requesting that you complete the NSF INCLUDES TA Survey for Launch
Pilots.
Data from this survey will provide NSF with critical information about how launch pilots learn about NSF
INCLUDES TA offerings, who participates, launch pilot TA needs, and how those are being met. The
survey will also collect information about how launch pilots connect with one another, and how TA
could be improved.
1. Duration: The survey takes about 10 minutes to complete.
2. Your responses will be confidential: NSF has contracted with 2M Research (2M) to conduct this
survey. Although 2M will collect names of organizations and your role within those
organizations, your responses will not be associated with you, your organization, or your grant
when aggregated results are reported to NSF. During the study, the data will be stored and
secured in a password-protected file. Your anonymity will be kept to the degree permitted by
the technology used.
3. Right to ask questions: Please contact [NAME AND AFFILIATION] via email at [EMAIL ADDRESS]
with questions or concerns about this study.
4. Voluntary participation: Your decision to be included in this research study is voluntary. You can
stop at any time. You do not have to answer any questions you do not want to answer.
5. Deadline: Please complete your survey study by [MONTH, DAY, YEAR].
6. Next steps: When you click on this link, you will be directed to the NSF INCLUDES TA Survey for
Launch Pilots.
Please print this form to keep for your records.

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NSF INCLUDES TA Survey for Launch Pilots
Instructions: As you answer the questions, think about your typical participation in TA. TA activities
include affinity groups, webinars (e.g., the “Crafting NSF INCLUDES Annual Reports” webinar), the
evaluator and affinity group breakout sessions at the NSF INCLUDES PI Meeting, and other services
delivered via the Trellis NSF INCLUDES DDLP Online Community (e.g., webchats and virtual office hours).
Conferences, the NSF INCLUDES Open Forum, and other sessions at the NSF INCLUDES PI Meeting are
not considered a part of TA. Please exclude those experiences from your answers.
Use the Next and Back buttons at the bottom of the screen to navigate this survey.
1. Please confirm that the title of your launch pilot is [LAUNCH PILOT TITLE].
o
o

Yes
No [ENTER LAUNCH PILOT TITLE]

2. What is your role within the launch pilot?

o
o
o
o
o
o

Principal Investigator
Co-Principal Investigator
Launch Pilot Evaluator
Project Manager
Research Assistant
Other [ENTER ROLE]

3. To the best of your knowledge, who on your launch pilot team most often participates in TA
activities?
Select all that apply:
 Principal Investigator
 Co-Principal Investigator
 Launch Pilot Evaluator
 Project Manager
 Research Assistant
 Other [ENTER ROLE]

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4. How do you learn about NSF INCLUDES TA activities?
Select all that apply:









Trellis post or announcement
Email from NSF INCLUDES TA
TA webinars
Affinity group activities on Trellis
Other launch pilot team member
NSF staff member
Other [ENTER TEXT]
Don’t know

5. What are your launch pilot’s priority needs for TA?
Select up to three:









Creating a shared vision
Building partnerships
Creating a shared measurement system
Effective leadership
Effective communication
Scaling our launch pilot
Sustaining our launch pilot
Other [ENTER TEXT]

6. To what extent would you say NSF INCLUDES TA is meeting your launch pilot’s priority needs?

o
o
o
o
o
o

Does not meet our needs at all
Somewhat meets our needs
Meets all of our needs
Exceeds our needs
Far exceeds our needs
Don’t know

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7. In which of the following ways do you connect with the NSF INCLUDES TA team about your
launch pilot?
Select all that apply:










Email
Trellis discussions
Trellis posts
Webchats
Webinars
Phone
Social media (e.g., Facebook, Twitter)
Other [ENTER TEXT]
I have not connected with the TA team about my launch pilot

8. What TA activities or topics would you like to see offered by the NSF INCLUDES TA team to help
you meet the goals of your launch pilot?
List up to three.
[ENTER TEXT]
[ENTER TEXT]
[ENTER TEXT]
9. How often do you or someone from your team share resources within your launch pilot? For
example, distributing an article shared on Trellis with your launch pilot team.

o
o
o
o
o

Never
Rarely
Sometimes
Often
Always

10. To what extent would you say you are satisfied with NSF INCLUDES TA?

o
o
o
o
o

Very dissatisfied
Somewhat dissatisfied
Neither satisfied nor dissatisfied
Somewhat satisfied
Very satisfied

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11. Does your launch pilot communicate with other launch pilots?

o
o
o

Yes
No [SKIP TO QUESTION 13]
Don’t know [SKIP TO QUESTION 13]

12. In which of the following ways does your launch pilot communicate with other launch pilots?
Select all that apply:








Email
Trellis
Phone
Document collaboration (e.g., Google Docs, SharePoint)
Online Calendars
NSF INCLUDES conferences
Other [ENTER TEXT]

13. Are you willing to participate in a focus group in October that will more deeply explore launch
pilots’ engagement in and needs for TA?

o
o

Yes
No [SKIP TO CLOSING]

14. Please enter your email address and we will follow up with you. [ENTER EMAIL ADDRESS]
Your contact information will only be used to invite you to a focus group exploring engagement
in and needs for TA. It will not be used to identify you, your organization, or your responses.
CLOSING: Thank you for completing our survey!

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