NPS Appendices with Table of Contents

nps2017_appendices_final.pdf

National Prisoner Statistics-Prison Population Reports: NPS-1B, Summary of Sentenced Population Movement

NPS Appendices with Table of Contents

OMB: 1121-0102

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Appendix Table of Contents
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APPENDIX 1: The Omnibus Crime Control and Safe Streets Act of 1968

APPENDIX 2: National Prisoner Statistics Program: Letter from BJS to
accompany the 2017 data collection form

APPENDIX 3: National Prisoner Statistics Program: NPS-1B 2017 data
collection form

APPENDIX 4: National Prisoner Statistics Program: NPS-1B 2016 web data
collection screenshots

APPENDIX 5: National Prisoner Statistics Program: Non-response
follow-up email

APPENDIX 6: National Prisoner Statistics Program: Email request for
final tabulation review and approval

APPENDIX 7: National Prisoner Statistics Program: NPS-1B(T) 2014 data
collection form

Appendix 1:
The Omnibus Crime Control and Safe Streets Act of 1968

DERIVATION
Title I
THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968
(Public Law 90-351)
42 U.S.C. § 3711, et seq.
AN ACT to assist State and local governments in reducing the incidence of crime, to increase the effectiveness,
fairness, and coordination of law enforcement and criminal justice systems at all levels of government, and for other
purposes.
As Amended By
THE OMNIBUS CRIME CONTROL ACT OF 1970
(Public Law 91-644)
THE CRIME CONTROL ACT OF 1973
(Public Law 93-83)
THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974
(Public Law 93-415)
THE PUBLIC SAFETY OFFICERS’ BENEFITS ACT OF 1976
(Public Law 94-430)
THE CRIME CONTROL ACT OF 1976
(Public Law 94-503)
THE JUSTICE SYSTEM IMPROVEMENT ACT OF 1979
(Public Law 96-157)
THE JUSTICE ASSISTANCE ACT OF 1984
(Public Law 98-473)
STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE ACT OF 1986
(Public Law 99-570-Subtitle K)
THE ANTI-DRUG ABUSE ACT OF 1988
TITLE VI, SUBTITLE C - STATE AND LOCAL NARCOTICS CONTROL
AND JUSTICE ASSISTANCE IMPROVEMENTS
(Public Law 100-690)
THE CRIME CONTROL ACT OF 1990
(Public Law 101-647)
BRADY HANDGUN VIOLENCE PROTECTION ACT
(Public Law 103-159)
VIOLENT CRIME CONTROL AND LAW ENFORCEMENT ACT OF 1994
(Public Law 103-322)
NATIONAL CHILD PROTECTION ACT OF 1993, AS AMENDED
(Public Law 103-209)
and
CRIME IDENTIFICATION TECHNOLOGY ACT OF 1998
(Public Law 105-251)

BUREAU OF JUSTICE STATISTICS
CHAPTER 46 - SUBCHAPTER III
[TITLE I - PART C]
42 USC § 3731

[Sec. 301.] Statement of purpose

It is the purpose of this subchapter [part] to provide for and encourage the collection and analysis of
statistical information concerning crime, juvenile delinquency, and the operation of the criminal justice
system and related aspects of the civil justice system and to support the development of information and
statistical systems at the Federal, State, and local levels to improve the efforts of these levels of government
to measure and understand the levels of crime, juvenile delinquency, and the operation of the criminal
justice system and related aspects of the civil justice system. The Bureau shall utilize to the maximum
extent feasible State governmental organizations and facilities responsible for the collection and analysis of
criminal justice data and statistics. In carrying out the provisions of this subchapter [part], the Bureau shall
give primary emphasis to the problems of State and local justice systems.
42 USC § 3732

[Sec. 302.] Bureau of Justice Statistics

(a) Establishment. There is established within the Department of Justice, under the general authority of the
Attorney General, a Bureau of Justice Statistics (hereinafter referred to in this subchapter [part] as
“Bureau”).
(b) Appointment of Director; experience; authority; restrictions. The Bureau shall be headed by a Director
appointed by the President, by and with the advice and consent of the Senate. The Director shall have had
experience in statistical programs. The Director shall have final authority for all grants, cooperative
agreements, and contracts awarded by the Bureau. The Director shall report to the Attorney General
through the Assistant Attorney General. The Director shall not engage in any other employment than that
of serving as Director; nor shall the Director hold any office in, or act in any capacity for, any organization,
agency, or institution with which the Bureau makes any contract or other arrangement under this Act.
(c) Duties and functions of Bureau. The Bureau is authorized to–
(1) make grants to, or enter into cooperative agreements or contracts with public agencies,
institutions of higher education, private organizations, or private individuals for purposes related
to this subchapter [part]; grants shall be made subject to continuing compliance with standards for
gathering justice statistics set forth in rules and regulations promulgated by the Director;
(2) collect and analyze information concerning criminal victimization, including crimes against the
elderly, and civil disputes;
(3) collect and analyze data that will serve as a continuous and comparable national social
indication of the prevalence, incidence, rates, extent, distribution, and attributes of crime, juvenile
delinquency, civil disputes, and other statistical factors related to crime, civil disputes, and
juvenile delinquency, in support of national, State, and local justice policy and decision making;
(4) collect and analyze statistical information, concerning the operations of the criminal justice
system at the Federal, State, and local levels;
(5) collect and analyze statistical information concerning the prevalence, incidence, rates, extent,
distribution, and attributes of crime, and juvenile delinquency, at the Federal, State, and local
levels;
(6) analyze the correlates of crime, civil disputes and juvenile delinquency, by the use of statistical
information, about criminal and civil justice systems at the Federal, State, and local levels, and
about the extent, distribution and attributes of crime, and juvenile delinquency, in the Nation and
at the Federal, State, and local levels;
(7) compile, collate, analyze, publish, and disseminate uniform national statistics concerning all
aspects of criminal justice and related aspects of civil justice, crime, including crimes against the
elderly, juvenile delinquency, criminal offenders, juvenile delinquents, and civil disputes in the
various States;
3

(8) recommend national standards for justice statistics and for insuring the reliability and validity
of justice statistics supplied pursuant to this chapter [title];
(9) maintain liaison with the judicial branches of the Federal and State Governments in matters
relating to justice statistics, and cooperate with the judicial branch in assuring as much uniformity
as feasible in statistical systems of the executive and judicial branches;
(10) provide information to the President, the Congress, the judiciary, State and local
governments, and the general public on justice statistics;
(11) establish or assist in the establishment of a system to provide State and local governments
with access to Federal informational resources useful in the planning, implementation, and
evaluation of programs under this Act;
(12) conduct or support research relating to methods of gathering or analyzing justice statistics;
(13) provide for the development of justice information systems programs and assistance to the
States and units of local government relating to collection, analysis, or dissemination of justice
statistics;
(14) develop and maintain a data processing capability to support the collection, aggregation,
analysis and dissemination of information on the incidence of crime and the operation of the
criminal justice system;
(15) collect, analyze and disseminate comprehensive Federal justice transaction statistics
(including statistics on issues of Federal justice interest such as public fraud and high technology
crime) and to provide technical assistance to and work jointly with other Federal agencies to
improve the availability and quality of Federal justice data;
(16) provide for the collection, compilation, analysis, publication and dissemination of
information and statistics about the prevalence, incidence, rates, extent, distribution and attributes
of drug offenses, drug related offenses and drug dependent offenders and further provide for the
establishment of a national clearinghouse to maintain and update a comprehensive and timely data
base on all criminal justice aspects of the drug crisis and to disseminate such information;
(17) provide for the collection, analysis, dissemination and publication of statistics on the
condition and progress of drug control activities at the Federal, State and local levels with
particular attention to programs and intervention efforts demonstrated to be of value in the overall
national anti- drug strategy and to provide for the establishment of a national clearinghouse for the
gathering of data generated by Federal, State, and local criminal justice agencies on their drug
enforcement activities;
(18) provide for the development and enhancement of State and local criminal justice information
systems, and the standardization of data reporting relating to the collection, analysis or
dissemination of data and statistics about drug offenses, drug related offenses, or drug dependent
offenders;
(19) provide for research and improvements in the accuracy, completeness, and inclusiveness of
criminal history record information, information systems, arrest warrant, and stolen vehicle record
information and information systems and support research concerning the accuracy, completeness,
and inclusiveness of other criminal justice record information;
(20) maintain liaison with State and local governments and governments of other nations
concerning justice statistics;
(21) cooperate in and participate with national and international organizations in the development
of uniform justice statistics;
(22) ensure conformance with security and privacy requirement of section 3789g of this title and
identify, analyze, and participate in the development and implementation of privacy, security and
information policies which impact on Federal and State criminal justice operations and related
statistical activities; and
4

(23) exercise the powers and functions set out in subchapter VIII [part H] of this chapter [title].
(d) Justice statistical collection, analysis, and dissemination. To insure that all justice statistical collection,
analysis, and dissemination is carried out in a coordinated manner, the Director is authorized to–
(1) utilize, with their consent, the services, equipment, records, personnel, information, and
facilities of other Federal, State, local, and private agencies and instrumentalities with or without
reimbursement therefore, and to enter into agreements with such agencies and instrumentalities for
purposes of data collection and analysis;
(2) confer and cooperate with State, municipal, and other local agencies;
(3) request such information, data, and reports from any Federal agency as may be required to
carry out the purposes of this chapter [title];
(4) seek the cooperation of the judicial branch of the Federal Government in gathering data from
criminal justice records; and
(5) encourage replication, coordination and sharing among justice agencies regarding information
systems, information policy, and data.
(e) Furnishing of information, data, or reports by Federal agencies. Federal agencies requested to furnish
information, data, or reports pursuant to subsection (d)(3) of this section shall provide such information to
the Bureau as is required to carry out the purposes of this section.
(f) Consultation with representatives of State and local government and judiciary. In recommending
standards for gathering justice statistics under this section, the Director shall consult with representatives of
State and local government, including, where appropriate, representatives of the judiciary.
42 USC § 3733

[Sec. 303.] Authority for 100 per centum grants

A grant authorized under this subchapter [part] may be up to 100 per centum of the total cost of each
project for which such grant is made. The Bureau shall require, whenever feasible as a condition of
approval of a grant under this subchapter [part], that the recipient contribute money, facilities, or services to
carry out the purposes for which the grant is sought.
42 USC § 3735

[Sec. 304.] Use of data

Data collected by the Bureau shall be used only for statistical or research purposes, and shall be gathered in
a manner that precludes their use for law enforcement or any purpose relating to a particular individual
other than statistical or research purposes.

Appendix 2:
National Prisoner Statistics Program
Data collection request letter

U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Statistics
Washington, D.C. 20531
December 15, 2017
<>
<>
<<Department>>
Dear <<salutation>>,
Enclosed is a copy of the National Prisoner Statistics (NPS 1B) form for your 2017 yearend data. The Bureau of
Justice Statistics (BJS) wants to thank you for your past participation in NPS. The 2017 collection is the 91st year
of continuous data collection for the NPS, which was authorized as a national data collection program by
Congress in 1926. The NPS data are widely used by practitioners, policy makers, researchers, and the general
public.
The Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 USC 3732), authorizes collection of
these data. The Office of Management and Budget approved this collection (OMB Control No: 1121-0102;
Expiration Date: 06/30/2017). For more information, see
https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=201403-1121-006.
Your participation is voluntary but we need your assistance to make the NPS data complete and accurate. BJS is
committed to disseminating accurate and timely statistics, and we plan to publish the Prisoners in 2017 bulletin in
September, 2018 as a final count of prison admissions, releases, and yearend population. For that reason, we
request that you complete and submit your form by February 28, 2018.
Abt Associates is again the BJS data collection agent for NPS-1B. The majority of NPS respondents are also
respondents to the National Corrections Reporting Program (NCRP). Abt Associates serves as data collection
agent for both the NPS and the NCRP.
We ask that you submit your NPS-1B data via the web, at nps.abtassociates.com. Login and password
information are enclosed. If you need technical assistance in submitting your data, please contact Tom Rich via
email at Tom_Rich@abtassoc.com, or by phone at (617) 349-2753.
If you have questions to the NPS collection, please contact the BJS NPS program manager, Ann Carson, at
Elizabeth.Carson@usdoj.gov or (202) 616-3496. We thank you greatly for your continued participation in BJS’s
statistical programs.
Sincerely,

Jeri M. Mulrow
Acting Director
Enclosure

Appendix 3:
National Prisoner Statistics Program
2017 NPS-1B data collection form

NPS-1B
RETURN
TO

Abt Associates
National Prisoner Statistics
Survey
55 Wheeler Street
Cambridge, MA 02138

OMB No. 1121-0102: Approval Expires MM/DD/YYYY

NPS-1B

FORM
(10-30-2017)

National Prisoner Statistics
Summary of Sentenced
Population Movement 2017

U.S. DEPARTMENT OF JUSTICE
BUREAU OF JUSTICE STATISTICS
and ACTING AS COLLECTING AGENT

ABT ASSOCIATES INC.

DATA SUPPLIED BY
Title

NAME

TELEPHONE

Area Code Number

Extension

FAX
NUMBER

Area Code Number

E-MAIL ADDRESS

GENERAL INFORMATION
• If you have any questions, contact the Abt Associates NPS Project Director, Tom Rich (617-349-2753 or tom_rich@abtassoc.com)
or the BJS NPS Program Manager, E. Ann Carson (202-616-3496 or elizabeth.carson@ojp.usdoj.gov).
• Please complete the questionnaire before February 28, 2018 by using nps.abtassociates.com, by emailing a scanned copy of the
form to tom_rich@abtassoc.com, by mailing the completed form to Abt Associates at the address above, or by FAXing
all pages to 1-617-492-5219.
• Please retain a copy of the completed form for your records.
What types of inmates are included? Inmates
under your jurisdiction on December 31, 2017
• INCLUDE inmates under your jurisdiction held in your prison facilities (e.g., prisons, penitentiaries, and correctional institutions; boot
camps; prison farms; reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry and
conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment facilities for prisoners).
• INCLUDE inmates who are temporarily absent (less than 30 days), out to court, or on work release.
• INCLUDE inmates under your jurisdiction held in local jails, private facilities, and other States’ or Federal facilities.
• INCLUDE inmates in your facilities who are serving a sentence for your jurisdiction and another jurisdiction at the same time.
• EXCLUDE inmates held in your facilities for another jurisdiction.
Inmates under your custody on December 31, 2017
• INCLUDE all inmates held in your facilities.
• INCLUDE inmates housed in your facilities for other jurisdictions.
• EXCLUDE inmates held in local jails, private facilities, and facilities in other jurisdictions.

BURDEN STATEMENT
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it displays a currently valid OMB
control number. Public reporting burden for this collection of information is estimated to average 6.5 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. Send comments regarding this burden estimate or any other aspects of this collection of information, including
suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, Washington, DC 20531; and to the Office of Management
and Budget, OMB No. 1121-0102, Washington, DC 20503.

REPORTING INSTRUCTIONS
• If you are unable to report an item using NPS definitions and reporting criteria, describe the definitions or
criteria you used in the NOTES section.
• If your jurisdiction, by law or regulation, cannot have the type of inmate described by an item, write "NA" (Not
Applicable) in the space provided.
• If your jurisdiction had the type of inmate but you are unable to determine the number separately by item, report
the combined count in one item, write "NR" (Not Reported) in the remaining items, and specify in NOTES.
• If your jurisdiction can have the type of inmate described, but did not have any during
December 31, 2017, enter "0" (Zero) in the space provided.

SECTION I – YEAR-END PRISON COUNTS
1. On December 31, 2017, how many inmates under your
custody —
• Exclude inmates held in local jails, private facilities, and
facilities in other jurisdictions.

Data reported for December 31, 2016

• Include inmates held in any public facility run by your state,
including halfway houses, camps, farms, training/treatment
centers, and hospitals.

a. Had a total maximum
sentence of more than 1 year
(Include inmates with
consecutive sentences that add to
more than 1 year.)

Male

Female

Male

Female

Update as needed

b. Had a total maximum
sentence of 1 year or less

c. Were unsentenced
d. TOTAL
(Sum of items 1a to 1c)

Mark (X) this box if custody numbers for 2016 are not
comparable to 2015. Explain in NOTES.

2. On December 31, 2017, how many inmates under your
jurisdiction —
a. Had a total maximum
sentence of more than 1 year
(Include inmates with
consecutive sentences that add to
more than 1 year.)

Male

Female

Male

Female
Update as needed

b. Had a total maximum
sentence of 1 year or less

c. Were unsentenced
d. TOTAL
(Sum of items 2a to 2c)

Mark (X) this box if jurisdiction numbers for 2016 are not
comparable to 2015. Explain in NOTES.

Page 2

FORM NPS-1B (MM-DD-YYYY)

3. On December 31, 2017, how many inmates under your
jurisdiction were housed in a privately operated
correctional facility —

Data reported for December 31, 2016

• Exclude inmates housed in any publicly operated facility, even
if under contract.
• Include inmates housed in any privately operated halfway
houses, treatment facilities, hospitals, or other special facility.
Male

Female

Male

Female
Update as needed

a. In your State

b. In another State
c. Are these inmates included
in item 2?

1
2

Yes
No

(If item 3c is "NO", explain in the NOTES section.)

4. On December 31, 2017, how many inmates under your
jurisdiction were housed in local facilities operated by
a county or other local authority?
• Exclude inmates housed in privately operated facilities
(reported in items 3a and 3b).
• Include inmates housed in local facilities under contract or other
arrangement.
Male
Female

Male

Female

a. TOTAL

Update as needed

(If "0" (zero), skip to item 5.)
b. Are these inmates included
in item 2?

Male
1
2

Yes
No

Female
1
2

Yes
No

(If item 4b is "NO", explain in the NOTES section.)

5. On December 31, 2017, how many inmates under your
jurisdiction were housed —
• Exclude inmates housed in privately operated facilities
(reported in items 3a and 3b) and inmates housed in local jails
(reported in item 4a).
Male
Female

Male

Female
Update as needed

a. In Federal facilities
b. In other States’ facilities —
• Include only those inmates housed in State-operated
facilities in other States.
Male
Female

Male

Female
Update as needed

(If "0" (zero) in items 5a and 5b, skip to item 6.)
Male
c. Are these inmates included
in item 2?
Yes
1
No
2

Female
1
2

Yes
No

(If item 5c is "NO", explain in the NOTES section.)
FORM NPS-1B (MM-DD-YYYY)

Page 3

SECTION I – YEAR-END PRISON COUNTS – Continued

6. On December 31, 2017, how many inmates under your
jurisdiction were —
Female
(See insert for race/ethnicity definitions.) Male
a. White (not of Hispanic
origin.)
b. Black or African American
(not of Hispanic origin.)

7. Between January 1, 2017 and December 31, 2017,
how many inmates sentenced to more than 1 year
under your jurisdiction were admitted as —
Male
Female
a. New court commitments
(Include probation violators
entering prison on probated
sentence, split sentences, and
shock probation.)
b. Parole violators —
(1) with a new sentence
(2) without a new sentence
(Include violators returned
without a new sentence, those
held pending a hearing, and
those not formally revoked.)

c. Hispanic or Latino
d. American Indian/Alaska
Native (not of Hispanic origin.)

c. Other conditional release
violators (Include returns
from mandatory release other than
parole.)

e. Asian (not of Hispanic origin.)
f. Native Hawaiian or other
Pacific Islander (not of
Hispanic origin.)

(1) with a new sentence

(2) without a new sentence

g. Two or more races (not of
Hispanic origin.)

d. Transfers from other
jurisdictions (Include inmates
received from other jurisdictions to
continue sentences already in
force.)

h. Additional categories in
your information system –
Specify

e. AWOL returns, with or
without new sentences
i. Not known

f. Escapee returns, with or
without new sentences

j. TOTAL (Sum of items 6a to 6i
should equal item 2d)

g. Returns from appeal or bond
(Include all inmates reinstated after
long-term absences of more than
30 days.)

SECTION II – ADMISSIONS AND RELEASES
DURING 2017

h. Other admissions – Specify

Reporting Instructions

• Include only those inmates with a total maximum sentence of
more than 1 year.
• Include inmates under your jurisdiction, regardless of where
they are housed.

i. TOTAL
(Sum of items 7a to 7h)

• Exclude short-term movements (less than 30 days) where
jurisdiction is retained (e.g., to court and on furlough.)
• Escape include inmates that were physically within facility
boundaries at time of disappearance)
• AWOLs include inmates that were physically outside facility
boundaries at time of disappearance, example-workrelease)

Page 4

FORM NPS-1B (MM-DD-YYYY)

8. Between January 1, 2017 and December 31, 2017,
how many inmates sentenced to more than 1 year
under your jurisdiction were released as—
a. Unconditional releases
(1) Expirations of sentence
(Include inmates who served
their maximum sentence
minus credits.)

Male

9. How many inmates with a total maximum sentence of
more than one year were —
Male
Female

a. Under your jurisdiction on
January 1, 2017

Female

b. Admitted during 2017
(Transcribe from item 7i)

(2) Commutations (Include
inmates whose sentence was
lowered to time served to
allow for an immediate
unconditional release.)

c. Released during 2017
(Transcribe item 8i)
d. Under your jurisdiction on
December 31, 2017
(Add items 9a and 9b, subtract
item 9c, should equal item 2a.)

(3) Other unconditional
releases – Specify

SECTION III – PRISON SYSTEM CAPACITY
b. Conditional releases
(1) Probations (Include
inmates released on shock
probation or placed on
probation and conditionally
released.)

10. On December 31, 2017, what was the capacity of
your prison system? (Exclude capacity of private facilities).
a. Rated capacity (The number
of beds or inmates assigned by
rating officials to institutions
within your jurisdiction.)

(2) Supervised mandatory
releases (Include inmates
who by law had to be
conditionally released.)

Male

Female

b. Operational capacity (The
number of inmates that can be
accommodated based on staff,
existing programs, and services
in institutions within your
jurisdiction.)

(3) Discretionary paroles

c. Design capacity (The number
of inmates that planners or
architects intended for all
institutions within your
jurisdiction.)

(4) Other conditional
releases – Specify

SECTION IV – SPECIAL CUSTODY POPULATIONS
c. Deaths

11. On December 31, 2017, how many inmates in your
custody were under age 18? (Include inmates held in
private facilities)
Male
Female

d. AWOLs

e. Escapes from confinement
f. Transfers to other
jurisdictions (Include inmates
sent to other jurisdictions to
continue sentences already in
force.)

12. On December 31, 2017, how many inmates in your
custody who were not citizens of the United States---(Include inmates held in private facilities)
Male
Female
a. Had a total maximum
sentence of more than 1 year
(Include inmates with consecutive
sentences that add to more than 1
year.)
b. Had a total maximum
sentence of 1 year or less

g. Releases to appeal or bond

c. Were unsentenced

h. Other releases – Specify

13. How do you obtain data on inmates who are not
citizens of the United States? (Check all that apply)
Inmate self-report
Law enforcement or court documents accompanying inmate at prison admission

i. TOTAL
(Sum of items 8a to 8h)
FORM NPS-1B (MM-DD-YYYY)

Verification of citizenship status using external data source
13

Page 5

SECTION V – HIV/AIDS
16. On December 31, 2017, which of the following best
described HIV testing among inmates during
discharge planning?(Check only one).

Reporting Instructions

• For the following section HIV test includes any type of test,
oral or blood, used to diagnose HIV among adults.

•
•

• If you are unable to report an item using NPS definitions and
reporting criteria, describe the definitions or criteria you used in
the NOTES section.

Include all testing done upon exit or during the discharge process.
Exclude all testing done upon entry or among inmates already in
custody.
All inmates were offered HIV testing

• Exclude inmates held in local jails, private facilities and facilities
in other jurisdictions.

Some inmates were offered HIV testing

• Include inmates held in any public facility run by your state,
including halfway houses, camps, farms, training/treatment
centers, and hospitals.

Inmates were only tested upon request from the inmate
Other (Please specify)

13. On December 31, 2017, which of the following
best described HIV testing among inmates entering
your
facilities? (Check only one).
• Include all testing done upon entry such as during the intake
process, reception or shortly thereafter.

Did not provide HIV testing

17. On December 31, 2017, how many inmates under your
custody were —

All inmates were tested for HIV regardless of whether the
inmate agreed (Skip to Question 15)

Include all inmates under your custody, regardless of sentence
length.
Male
Female
a. Asymptomatic HIV positive
(Inmates who were HIV
positive but had no HIV-related
symptoms.)

•

All inmates were told that an HIV test will be performed, and
the test was given unless the inmate declined
All inmates were told that HIV testing was available, and the
inmate must have requested a test
Inmates were only tested based upon an assessment of
high-risk behavior, medical history, or other clinical evaluation
Not all inmates were told that an HIV test is available, but were
tested if they requested one
Other (Please specify)

b. Infected with lesser forms
of symptomatic HIV disease
(Inmates who had symptoms of
HIV infection but without a
confirmed AIDS diagnosis.)

c. Confirmed to have AIDS

Did not provide HIV testing (Skip to Question 15)

d. TOTAL
(Sum of items 17a to 17c)

14. On December 31, 2017, which of the following
best described consent for HIV testing among
inmates entering your facility? (Check only one).
General consent for medical services was obtained
Separate consent, specifically for HIV testing, was obtained
Inmate consent was not obtained

15. On December 31, 2017, which of the following
described HIV testing among inmates already in
custody? (Check all that apply).
•

Exclude all testing done during the entry and discharge
processes.
Offered HIV test during routine medical examinations
Tested inmates in high-risk groups
Tested upon request from the inmate
Tested upon clinical indication
Tested upon court order
Tested following involvement in an incident
Other (Please specify)

Did not provide HIV testing
Page 6

FORM NPS-1B (MM-DD-YYYY)

SECTION VI – NOTES
Please review last year’s explanatory notes and make any corrections, additions, or deletions necessary for 2017.
Please mark (X) box to indicate that you have reviewed and updated the notes.

FORM NPS-1B (MM-DD-YYYY)

Page 7

Appendix 4:
National Prisoner Statistics Program
Screenshots of 2016 NPS-1B secure data
collection webtool

Appendix 5:
National Prisoner Statistics Program
Non-response follow-up email

Date

Contact
Title
Department
Address 1
City, State Zipcode
Dear Contact,
Thank you for your continued participation in the National Prisoner Statistics 1B year-end data collection
program.
BJS intends to publish its annual Prisoners in 2017 bulletin in September 2018 to provide the public
with more timely statistics. To meet this deadline, we request that you submit your 2017 form as
soon as possible. If you have inquiries regarding the collection, please contact Tom Rich, our data
collection agent at Abt Associates, Inc, via telephone at 617-349-2753 or email at
tom_rich@abtassociates.com. If you have any general comments about these collections, you may also
contact me 202-616-3496 or Elizabeth.Carson@usdoj.gov.
Sincerely,

E. Ann Carson, Ph.D.
Statistician, Corrections Statistics Program

Appendix 6:
National Prisoner Statistics Program
BJS email request for final tabulation review and approval

Date
Contact
Title
Department
Address 1
City, State Zipcode
Dear Contact,

Thank you for participating in the National Prisoner Statistics Program (NPS). The Bureau of
Justice Statistics (BJS) is getting ready to release its annual Prisoners in 2017 bulletin at the
end of September 2018.
Attached are eight draft tables using data on prisoners under your jurisdiction and in your
custody on December 31, 2017. We are sending you this draft before the public release to give
you an opportunity to verify the accuracy of your data. We have also attached a blank NPS
form should you need to refer back to BJS definitions for various measures. Please review these
tables and provide any revisions before July 15, 2018. If we do not hear from you by that time,
we will assume that your state’s statistics are correct and will proceed with publication.
The numbers contained in the tables are preliminary and may be revised. Please do not cite
data for any other jurisdictions prior to publication of the report.
On behalf of the Bureau of Justice Statistics, I thank you for providing these data to us. If you
have any questions about your data, please contact me at 202/616.3496 or
elizabeth.carson@usdoj.gov.
Sincerely,
E. Ann Carson
Acting Chief, Corrections Unit
Bureau of Justice Statistics
U.S. Department of Justice
Attachment.

Appendix 7:
National Prisoner Statistics Program
2017 NPS-1B(T) data collection form

NPS-1B(T)
Abt Associates
RETURN National Prisoner Statistics Survey
55 Wheeler Street
TO
Cambridge, MA 02138

OMB No. 1121-0102: Approval Expires MM/DD/YYYY

NPS-1B(T)

FORM
(10-3-2017)

U.S. DEPARTMENT OF JUSTICE

National Prisoner Statistics
Prison Population Report
2017

BUREAU OF JUSTICE STATISTICS
and ACTING AS COLLECTING AGENT

ABT ASSOCIATES INC.

DATA SUPPLIED BY
Title

NAME
Area Code Number
TELEPHONE

Extension

FAX
NUMBER

Area Code Number

E-MAIL ADDRESS

GENERAL INFORMATION
• If you have any questions, contact the Abt Associates NPS Project Director, Tom Rich (617-349-2753 or tom_rich@abtassoc.com)
or the BJS NPS Program Manager, E. Ann Carson (202-616-3496 or elizabeth.carson@ojp.usdoj.gov).
• Please submit the completed questionnaire by emailing a scanned copy of the form to tom_rich@abtassoc.com, by mailing the
completed form to Abt Associates at the address above, or by FAXing all pages to 1-617-492-5219.
• Please retain a copy of the completed form for your records.
Who does this survey cover?
This survey covers all sentenced and unsentenced inmates under your jurisdiction on December 31, 2017, regardless of the location
of the inmates.
• INCLUDE inmates under your Territory’s/Commonwealth’s jurisdiction held in your prison facilities (e.g., prisons, penitentiaries and
correctional institutions; reception, diagnostic and classification centers; half-way houses, treatment centers, release centers, work farms,
bootcamps, and prison farms).
• INCLUDE inmates under your jurisdiction backed up in local jails or held in another jurisdiction’s facilities.
• INCLUDE inmates who are temporarily absent (less than 30 days), out to court, or on work release.
• INCLUDE inmates who are serving a sentence for your Territory/Commonwealth and another jurisdiction at the same time in your facilities.
• EXCLUDE pre-trial detainees and other inmates held in your Territory’s/Commonwealth’s facilities for another jurisdiction.
This survey covers all sentenced and unsentenced inmates in your custody on December 31, 2017.
• INCLUDE your jurisdiction’s inmates and inmates your Territory/Commonwealth housed for other jurisdictions who were physically located in
your prison facilities on December 31, 2017.
• EXCLUDE your Territory’s/Commonwealth’s inmates held outside of your prison facilities.

INSTRUCTIONS
•
•
•
•
•

Please do not leave any item blank.
If the answer to a question is "not available" or "unknown," write "DK" in the space provided.
If the answer to a question is "not applicable" write "NA" in the space provided.
If the answer to a question is "none" or "zero," write "0" in the space provided.
Please give the name, title, telephone number, fax number and e-mail address of the person filling out the report in the space
provided above.
32

SECTION I – YEAR-END JURISDICTION COUNTS
1. On December 31, 2017, how many inmates under your jurisdiction–
Please do not count any inmates in more than one category.
• Include all inmates for whom your Territory/Commonwealth
government has the legal authority and responsibility for the
enforcement of their prison sentence, regardless of their location.
December 31, 2017

a. Had a total maximum sentence of more than 1 year?
• Include inmates serving consecutive sentences that add
to more than 1 year.
• Include inmates serving concurrent sentences in which
the sentence for the most serious offense is more than
1 year.

Male

Female

December 31, 2016
(If Available)
Male

Female

b. Had a total maximum sentence of 1 year or less?

c. Were unsentenced?
d. TOTAL
(Sum of Items 1a through 1c)
2. How complete are the counts in item 1, above? Mark (X) one.
Complete count —
Partial count —

The figures are based on actual counts of all inmates under your jurisdiction.
The figures are based on actual counts of inmates under your jurisdiction but exclude certain types of
inmates who should be included in the counts (e.g., inmates housed in other jurisdictions, facilities due to
crowding). Please identify the types of inmates excluded in Section V on page 4.

Estimate —

The figures are based on estimates rather than actual counts of inmates under your jurisdiction. Please
identify which items were estimated, and how the estimates were derived in Section V on page 4.

SECTION II – YEAR-END CUSTODY COUNTS
3. On December 31, 2017, how many inmates under your
custody–Please do not count any inmates in more than one category.
• Include all inmates who are physically located in your Territorial
facilities only, including those your Territory housed for another jurisdiction.
December 31, 2017

Male

Female

December 31, 2016
(If Available)
Male

Female

b. Had a total maximum sentence of 1 year or less?

c. Were unsentenced?
d. TOTAL
(Sum of Items 3a through 3c)
4. How complete are the counts in item 3, above? Mark (X) one.

Page 2

Complete count —
Partial count —

The figures are based on actual counts of all inmates under your custody.
The figures are based on actual counts of inmates in your custody but exclude certain types of inmates
who should be included in the counts (e.g., inmates from another jurisdiction housed in your facilities).
Please identify the types of inmates excluded in Section V on page 4.

Estimate —

The figures are based on estimates rather than actual counts of inmates in your custody. Please identify
which items were estimated, and how the estimates were derived in Section V on page 4.
33

FORM NPS-1B(T) (MM-DD-YYYY)

SECTION III – RACIAL AND ETHNIC COMPOSITION
5. On December 31, 2017, how many inmates under your jurisdiction–
December 31, 2017
Please do not count any inmates in more than one category.
• Include all inmates for whom your Territory/Commonwealth
government has the legal authority and responsibility for the
enforcement of their prison sentence, regardless of their location.

Male

Female

December 31, 2016
(If Available)
Male

Female

a. White (not of Hispanic origin)

b. Black (not of Hispanic origin)
c. Hispanic or Latino (If your system records indicate Hispanic origin
separately from race, enter "NR" in item 5c and report count in
NOTES.)
d. American Indian/Alaska Native
(not of Hispanic origin)

e. Asian (not of Hispanic origin)
f. Native Hawaiian or Other Pacific Islander
(not of Hispanic origin)

g. Two or more races (not of Hispanic origin)
h. Additional categories in
your information system – Specify

i. Not known
j. TOTAL
(Sum of 5a through 5i)

SECTION IV – CROWDING AND CAPACITY
6. a. On December 31, 2017, how many inmates were under your jurisdiction but were
housed in facilities operated by other Commonwealth/Territory, State, or Federal
authorities, solely to ease prison crowding?
• INCLUDE only inmates that were held in a prison in another Commonweath/Territory,
State, or in the Federal system, solely to ease prison crowding.

December 31, 2017
Male

Female

• EXCLUDE inmates held outside your jurisdiction’s facilities for reasons
other than crowding (e.g., work release, court appearance, hospitals,
treatment programs).
b. Are these inmates included in the counts in Section I, item 1d?
Yes

No — Please explain in Section V on page 4.

7. On December 31, 2017, what was the capacity of your prison system?
• If your system has more than one prison, enter the combined capacity.
• If the answer is "not available" or "unknown," write "DK" in the space provided.
• If the answer is "not applicable," write "NA" in the space provided.

December 31, 2017
Male

Female

a. What was the rated capacity?
o The number of beds or inmates assigned by rating officials to institutions.
b. What was the operational capacity?
o The number of inmates that can be accommodated based on staff, existing
programs, and services in institutions.
c. What was the design capacity?
o The number of inmates that planners or architects intended for all institutions within
your jurisdiction.
FORM NPS-1B(T) (MM-DD-YYYY)

Page 3

SECTION V – EXPLANATORY NOTES

Page 4

FORM NPS-1B(T) (MM-DD-YYYY)

</pre><Table class="table"><tr><Td>File Type</td><td>application/pdf</td></tr><tr><Td>Author</td><td>Carson, Elizabeth</td></tr><tr><Td>File Modified</td><td>2017-05-05</td></tr><tr><Td>File Created</td><td>2017-03-07</td></tr></table></div></div></div><hr>
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