Quality Samples Program

OMB Control Number (0551-XXXX)
Expiration Date: xx/xx/xxxx

USDA FAS OTP POD GPB

Cornetto September 2017

The public reporting burden for this information collection is estimated to be 1,100 hours. This burden estimate includes time for
reviewing instructions, researching existing data sources, gathering and maintaining the needed data, and completing and
submitting the information. Send comments regarding the accuracy of this burden estimate and any suggestions for reducing the
burden to: U.S. Department of Agriculture, Foreign Agricultural Service, Attn: OMB Number (0551-xxxx), 1400 Independence Avenue,
SW, Washington, DC 20250-1023. You are not required to respond to this collection of information unless a valid OMB control
number is displayed.

1. Log in to the Unified
Export Strategy (UES) with
appropriate credentials.

This Guide
assumes you
have the
proper
credentials to
add Proposals
to the UES.

Make sure to
select the
appropriate
year for a new
QSP proposal.

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2. Begin by clicking once on
the MARKET DEFINITION
link. Then click on the
CREATE NEW MARKET
DEFINITION link or ADD
MARKET DEFINITION LINK (IF
USING FAS STANDARD
MARKET INFO).

The green
boxes at the
top of the UES
pages provide
instruction on
the drop
down
selections.

A Participant has the choice of defining their own
Market Definitions or selecting from the FAS defined
Standard Markets. The latter are pre-defined Market
Definitions where the Title, Kind, Description and
Country association is FAS determined. (Since
FAS is often requested to provide reports and ad-hoc
data about countries where UES programs support
industry efforts, FAS uses these standard markets to
encourage participants to select from them for
standardization purposes although that is not
mandatory). Single Countries too will need to be
created as Market Definitions to be used in the Plan.

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Market Title – Enter a descriptive label that
uniquely represents the Market where the
proposed
activities will take place. The label should
depict the geographical area or marketing
characteristic
being addressed.

Yellow
fields are
always
required
fields in
UES.

Market Description – Enter text that serves as a
description of the Market.
Market Kind – Choose from dropdown a value
that best describes the Market.

4. Select countries from the
Available Countries list.
Hold the CTRL key to select
multiple countries. After all
countries are selected click
once on the right arrow
button to add your
selection to the Selected
Countries area.

5. When the Selected
Countries area is
complete, click Save.

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The newly
created
Market
Definition now
appears.

6. The next step is
to add the Promoted
Commodity. Click
once on the
Promoted
Commodity link.

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7. To add a new
commodity, click the
Create New link
once.

Please note that new Grants Recipients will not see any archived tables within these screens.

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8. Select your
promoted
commodity. If
more than one
commodity within
the list is selected,
select ALL (the first
option). Click once
on the save button
when finished.
Click on the Metrics
tab to add metric
information.

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8a. Select
appropriate unit
from Volume Unit
drop-down box.
Explicit information
on input can be
found in the UES
Participant User
Manual, pp. 57-59

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9. Click once on the
Targeted Market link.

10. Locate your
previously selected
Market Definition
and Promoted
Commodity from
their respective
drop down menus.

11. Select the Market
that best pertains to
your Market Type.
12. Click once on the
Save button when
finished.

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13. When the
Targeted Market is
complete, click
once on the
Constraint link and
your window will
appear as shown
here.

14. Click once on the
Create New link.

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15. Select the
Constraint Definition
from the drop down
menu.

16. Select the
previously created
Targeted Market
from the drop down
menu.

17. What exactly is
constraint title.
Note the PM
Specific Tab
does not need
to be
completed.

18. Select Constraint
Type.
19. Include brief
description of phytosanitary barrier.
20. Click once on the
Save button.

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Ensure the
program and
Program Year
are correct for
your proposal.

21. When the
Constraint
information is
complete, click once
on the QSP Proposal
link.

22. Then click once
on the Create New
link.

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Enter a title to uniquely identify the proposal.

Include an overview of your proposal. Technical Assistance
Requirement can be explained here also. This is one of the
fields that has NO TEXT LIMIT. Everything you want FAS to
see regarding your proposal via UES should be in this box.

23. Complete the Proposal Title
and Description fields. Select a
previously created constraint.
Click the Create button.
Enter one or more words or phrases that can serve as tags
to identify the QSP Proposal.

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24. Select the Substantive/Financial tab and add appropriate
information. Click on the SAVE button when information is
complete.

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25. Click once on the SAMPLE tab and
then click once on the Create New
Link. Indicate sample, quantity,
quality, type, grade and justification
for each sample.

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26. Click once on the
Activity tab. Activities
defined for the proposal
will be listed on this tab
and edit links against
each activity provided.
You may choose a
particular constraint and
select „Go‟ to display the
activities associated to
only that constraint.
Note that the list will be
empty until activities are
defined for the proposal
If no activities appear
here, click on the
Activity Link under the
Plan Sections Navigation
Area.

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26 (cont). To Add a
new activity, enter
the appropriate
search information
for your specific
proposal and click
once on the create
new link.

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27. Pull the
basic
information in
the appropriate
fields.

28. Add the
following
information
including the
requested
grant amount.
Click the Save
button when
complete.
Explicit
information on
this section
can be found
in the
Participant
user manual
pp. 96-98.

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29. Click once on the
Event tab and enter
appropriate information.
Save when complete.
Complete information on
the Substantive, Content,
and QSP Specific tabs.

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30. Substantive TAB: Select appropriate
information for the Activity Keywords and
enter appropriate information in all of the
text boxes.

31. Content TAB: click the Create New Link
for each section and complete
appropriately.

MAKE SURE TO
COMPLETE THIS FOR
EACH ACTIVITY

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32. Add Activity beginning and end dates.
QSP Agreements cannot be created
without start/end dates.

33. Add
budget line
items. Click
save when
complete.

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Describe previous USDA grants you may have received.

For each subsequent
Line item, click the
Create New link and
repeat steps 41 & 42.

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Describe previous USDA grants you may have received.

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34. Select
Promised
Contribution
from the
Navigation
Bar at the
top of your
screen.
Create a
new
contribution
entry if not
already
completed.

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35. Click on
the QSP
Proposal Link,
locate your
proposal, then
click the
submit link. If
an error
message
appears
regarding the
passed
submission
date, please
contact your
QSP marketing
specialist.

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