NEA/AC Online Performance Reporting System (ACPRS) & State Assistance Management System (SAMS) Domestic Results Monitoring Module

Forms and Documents

Document Name	Status
Legal Authorities.doc Supplementary Document	2017-08-30
FINAL - DS-4127 Support Statement.doc Supporting Statement A	2017-08-30

IC Document Collections

IC ID	Document Title	Status
184781	NEA/AC Online Performance Reporting System (ACPRS) & State Assistance Management System (SAMS) Domestic Results Monitoring Module Other-Web application - screenshot	Modified

ICR Details

OMB Control No: 1405-0183	ICR Reference No: 201708-1405-004
Status: Historical Active	Previous ICR Reference No: 201407-1405-002
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: NEA/AC Online Performance Reporting System (ACPRS) & State Assistance Management System (SAMS) Domestic Results Monitoring Module
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/15/2017
	Date Received in OIRA: 08/30/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2020	36 Months From Approved	09/30/2017
Responses	960	0	500
Time Burden (Hours)	19,200	0	10,000
Cost Burden (Dollars)	0	0	0

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Abstract: The AC Performance Reporting System (ACPRS) enables enhanced monitoring and evaluation of grants through standardized collection and storage of relevant award elements, such as quarterly progress reports, workplans, results monitoring plans, grant agreements, financial reports, and other business information related to AC implementers. ACPRS streamlines communication with implementers and allows for rapid identification gaps for specific projects. With the introduction of a results monitoring module within SAMS Domestic in April 2018, NEA/AC will exclusively use SAMS Domestic to track and monitor programmatic and financial performance of awards and phase out ACPRS.

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Authorizing Statute(s): US Code: 22 USC 2395(b) Name of Law: The Foreign Assistance Act
   EO: EO 12163 Name/Subject of EO: Administration of Foreign Assistance and Related Functions
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 23125	05/19/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 40826	08/28/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
NEA/AC Online Performance Reporting System (ACPRS) & State Assistance Management System (SAMS) Domestic Results Monitoring Module

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	960	500	0	460	0	0
Annual Time Burden (Hours)	19,200	10,000	0	9,200	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Due to the increase in total average number of grantees reporting quarterly through ACPRS (+115 grantees), the average annual burden for reporting via ACPRS has increased from 10,000 hours in 2014 (20 hours per report x 4 reports per year x 125 grantees) to 19,200 hours (20 hours per report x 4 reports per year x 240 grantees). There has also been a decrease in the total government cost from $298,677 (rounded) per year in 2014 to $202, 024 (rounded) per year currently due to a $96,653 decrease in the total contact cost.

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Annual Cost to Federal Government: $202,024

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/30/2017

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