Survivor Sheltering Assessment

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Emergency Justification Memo for OMB Collection 1660-NW111 (NEW) Survivor Sheltering Assessment 9-1-2017.pdf	Supplementary Document	Uploaded 2017-09-01	Available
LAD_SSAT User Guide 20170901.pdf	Supplementary Document	Uploaded 2017-09-01	Available
Supporting Statement for OMB Collection 1660-NW111, (Final) 9-1-2017.docx	Supporting Statement A	Uploaded 2017-09-01	Available
Privacy Notice SSAT.doc	Supplementary Document	Uploaded 2017-08-31	Available
DHS-SORN-2013-0029-0001.pdf	Supplementary Document	Uploaded 2017-08-30	Available
privacy_PIA_fema_daip_012a_2012.pdf	Supplementary Document	Uploaded 2017-08-30	Available
privacy_PIA_fema_027_2012.pdf	Supplementary Document	Uploaded 2017-08-30	Available
42 USC 5174.pdf	Supplementary Document	Uploaded 2017-08-30	Available
44 CFR Part 206.110.pdf	Supplementary Document	Uploaded 2017-08-30	Available
Stafford Act Booklet 042213.pdf	Supplementary Document	Uploaded 2017-08-30	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
228136	Survivor Sheltering Assessment Tool	Other-Survivor Sheltering Assessment Tool (App)	New

ICR Details

OMB Control No: 1660-0142	ICR Reference No: 201708-1660-006
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: DHS/FEMA	Agency Tracking No:
Title: Survivor Sheltering Assessment
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 09/01/2017
OIRA Conclusion Action: Approved with change	Conclusion Date: 09/01/2017
	Date Received in OIRA: 09/01/2017
Terms of Clearance: The agency has received a six month approval for this emergency request. Following this approval the agency will go through the normal notice and comment process under 5 CFR 1320.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2018	6 Months From Approved
Responses	30,000	0	0
Time Burden (Hours)	5,100	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: This collection is used to collect information from survivors in shelters regarding the pre-disaster housing situation and post disaster housing plans. The information will be used by FEMA to understand the scope of the FEMA requirement to provide housing and rental assistance to those displaced by natural and manmade disaster. This will ensure that FEMA delivers housing and rental services without duplicating the benefits other Agencies are responsible for providing based on survivor’s pre-disaster housing situation. Aggregated reports will be used by staff in the Joint Field Office to plan and execute shelter depopulation strategies. Individual survivor information collected with this assessment will be used solely for the planning and delivery of FEMA services.

Emergency Justfication: The Federal Emergency Management Agency (FEMA) seeks emergency approval for the new OMB Collection 1660-NW111 Survivor Sheltering Assessment. It is vital this new collection be implemented by August 30, 2017, because, in accordance with the Paperwork Reduction Act (PRA) and the Office of Management and Budget’s (OMB) implementing regulations at 5 C.F.R. § 1320.13: (1) this information is necessary to the mission of the agency, (2) this information is necessary prior to the expiration of time periods established under PRA, (3) public harm is reasonably likely to result if normal clearance procedures are followed, and (4) an unanticipated event has occurred. Hurricane Harvey is currently impacting Texas and Louisiana and is the first Category 4 hurricane to hit the United States in the past twelve years. The National Weather Service has issued a warning that “Widespread destructive winds of 115 to 145 mph will produce swaths of tornado-like damage” for portions of the Texas coast. In addition, the National Hurricane Center said it expects “catastrophic and life-threatening” flash flooding along the middle and upper Texas coast. An incredible amount of rain, 15 to 30 inches with isolated amounts of up to 40 inches, is predicted because the storm is expected to stall and unload torrents for four to six straight days. As a result, President Trump signed a major disaster declaration for Texas on August 25, 2017, permitting emergency aid to Texas. Without this emergency approval, FEMA will not be able to collect information from disaster survivors who are impacted by the unanticipated category 4 hurricane. FEMA is requesting an emergency approval of this collection so that it can determine survivor housing needs as quickly as possible after the hurricane has passed, as well as, facilitate survivors transition out of shelters into more permanent housing solutions as they recovery from the impacts of Hurricane Harvey. Delay in approval of this information collection will disrupt FEMA's ability to comply with other provisions of the law and its overall mission.

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Authorizing Statute(s): PL: Pub.L. 93 - 288 0000 Name of Law: Name of Law: Robert T. Stafford Disaster Relief and Emergency Assistance Act
   US Code: 42 USC 5174 Name of Law: Disaster Mitigation Act of 2000
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Survivor Sheltering Assessment Tool

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	30,000	0	0	30,000	0	0
Annual Time Burden (Hours)	5,100	0	0	5,100	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: For the Survivor Sheltering Assessment collection, the previously approved burden hours were 0 as this is a new collection and the current estimated annual hour burden is 5,100 hours. Therefore, the burden hours are positive program changes.

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Annual Cost to Federal Government: $228,385

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/01/2017

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