Closeout Instructions for Community Development Block Grant Programs (CDBG)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form HUD Form 40151 Closeout Instructions for Community Development Block Grant Programs (CDBG)	Form	Modified	Available
2-8-18 - Closeout Notice for CDBG Programs.docx	Supporting Statement A	Uploaded 2018-03-01	Available
IPA Form_2015.docx	Supplementary Document	Uploaded 2017-12-22	Available
HUD PTA Close Out 72617.docx	Supplementary Document	Uploaded 2017-12-22	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
199538	Closeout Instructions for Community Development Block Grant Programs (CDBG)	Form	Modified

ICR Details

OMB Control No: 2506-0193	ICR Reference No: 201708-2506-001
Status: Active	Previous ICR Reference No: 201407-2506-005
Agency/Subagency: HUD/CPD	Agency Tracking No:
Title: Closeout Instructions for Community Development Block Grant Programs (CDBG)
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/17/2018
	Date Received in OIRA: 03/15/2018
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2021	36 Months From Approved
Responses	3,325	0	0
Time Burden (Hours)	5,581	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: Grant closeout documents verify and certify that CDBG Programs funds have been properly spent and the requirements of the grant have been completed.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 40590	08/25/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 11557	03/15/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Closeout Instructions for Community Development Block Grant Programs (CDBG)	HUD Form 40159, HUD Form 40175, HUD Form 40179, HUD Form 40155, HUD Form 40156, HUD Form 40157, HUD Form 40158, HUD Form 40161, HUD Form 40164, HUD Form 40176, HUD Form 40177, HUD Form 40178, HUD Form 40180, HUD Form 40181, HUD Form 40151, HUD Form 40152, HUD Form 40153, HUD Form 40154, HUD 40182, HUD 40183, HUD 40184	Attachment B State CDBG Program Grant Close-out Certification ,   Attachment C ,   Attachment D State CDBG Closeout Checklist ,   Letterhead : Entitlement Grant Closeout and Recapture of Unspent Grant Funds ,   Attachment B Letterhead: Grant Closeout and Recapture of Unspent Grant Funds State ,   Attachment C Community Development Block Grant - Recovery (CDBG-R) Program Grantee Closeout Certification ,   Attachment D CDBG-R Closeout Checklist ,   Attachment E Grant Closeout Agreement for Entitlement Community Development Block Grant-Recovery Program ,   Attachment F Grant Closeout Agreement for State Community Development Block Grant-Recovery Program ,   Attachment A Grant Closeout Review/Checklist ,   Attachement D Grant Closeout Agreement for Community Development Block Grant Disaster Recovery Program ,   Attachment B Community Development Block Grant - (CDBG) Entitlement Program Grantee Closeout Certification ,   Attachment B Closeout Certification ,   Attachment A Grant Closeout and Recapture of Unspent Grant Funds Neighborhood Stabilization Program ,   Attachment B NSP Closeout Certification ,   Attachment C NSP Closeout Checklist ,   NSP Grant Closeout Agreement ,   NSP Mangement Plan for Continued Affordability ,   Entitlement CDBG Closeout Cover letter ,   Entitlement CDBG Closeout Checklist ,   Closeout Agreement for Entitlement CDBG

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,325	0	0	237	0	3,088
Annual Time Burden (Hours)	5,581	0	0	4,842	0	739
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: There adjustments being reported reflect an increase in grantees and an increase in hourly costs

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Annual Cost to Federal Government: $167,709

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/15/2018

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