1 Title III Supplemental Form and Instructions

Supplemental Form to the Financial Status Report for all AoA Title III Grantees

ACL Title III Supplemental Form and Instructions 2017

Supplemental Form to the Financial Status Report for all AoA Title III Grantees

OMB: 0985-0004

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OMB Control No. 0985-0004

Exp. XX/XX/20XX

FEDERAL FINANCIAL REPORT (FFR) ACL/AOA TITLE III SUPPLEMENTAL FORM TO SF-425



STATE:


FY:


DATE SUBMITTED:



REPORTING PERIOD ENDED:


FINAL REPORTS: PART B PART C-1 PART C-2 PART D PART E



Item 10 d. Total Federal Funds Authorized:


Total Part B




Shape1 All Parts Total State Plan Administration Total Part C-1




Shape2 All Parts Total Area Plan Administration Total Part C-2




Total Part D




Total Part E




Total All Parts


Item 10 e. Federal Share of Expenditures:



Shape3 Shape4 Shape5 Part B Administration



State Non-State

Part B Long Term Care Ombudsman

Shape6 Part B Supportive Services



Shape7 Part C-1 Administration

Shape8 Part C-1 Congregate Meals



Shape9 Part C-2 Administration

Shape10 Part C-2 Home Delivered Meals



Shape11 Part D State Plan Administration

Shape12 Part D Preventative Health



Shape13 Part E Administration

Shape14 Part E Older Relative Caregiver Only

Shape15 Shape16 Part E Caregiver Services





Shape17 Shape18 Total Part B





Shape19 Shape20 Total Part C-1





Shape21 Shape22 Total Part C-2





Shape23 Shape24 Total Part D







Shape25 Total Part E




Total All Parts

Shape26 Shape27 Shape28 Shape29 Shape30 Shape31 Shape32 Shape33 Shape34 Shape35 Shape36 Shape37


Shape38 Shape39 Shape40 Shape41 Total Adminstration Total B, C1, C2 Services

Item 10 i. Total Recipient Share Required:




Part B Administration

Part B Long Term Care Ombudsman

Match Percentage 25%

Shape42 0%

Part B Supportive Services 15%



Part C-1 Administration 25%

Part C-1 Congregate Meals 15%



Part C-2 Administration 25%

Part C-2 Home Delivered Meals 15%



Part D State Plan Administration 25%

Part D Preventative Health 0%



Part E Administration 25%

Part E Older Relative Caregiver Only 25%

Shape43 Part E Caregiver Services 25%



Shape44 Shape45 Total Part B





Shape46 Shape47 Total Part C-1





Shape48 Shape49 Total Part C-2





Shape50 Total Part D







Shape51 Total Part E




Total All Parts


Item 10 j. Total Recipient Share of Expenditures:




Shape52 Part B Administration

State Non-State

Shape53 Shape54 Part B Long Term Care Ombudsman

Shape55 Part B Supportive Services



Shape56 Part C-1 Administration

Shape57 Part C-1 Congregate Meals



Shape58 Part C-2 Administration

Shape59 Part C-2 Home Delivered Meals



Shape60 Part D Administration

Shape61 Part D Preventative Health



Shape62 Part E Administration

Shape63 Part E Older Relative Caregiver Only

Shape64 Shape65 Part E Caregiver Services





Shape66 Shape67 Total Part B





Shape68 Shape69 Total Part C-1





Shape70 Shape71 Total Part C-2





Shape72 Shape73 Total Part D







Shape74 Total Part E




Total All Parts

Shape75 Shape76 Shape77 Shape78 Shape79 Shape80 Shape81 Shape82 Shape83 Shape84 Shape85 Shape86 Shape87


Shape88 Shape89 Total Adminstration



Shape90 Shape91 Total B, C1, C2 Services



Comments:

THE ADMINISTRATION FOR COMMUNITY LIVING (ACL)/THE ADMINISTRATION ON AGING (AoA) ADDITIONAL INSTRUCTIONS FOR COMPLETING

FINANCIAL STATUS REPORT AND TITLE III SUPPLEMENTAL FORM TO SF-425


SF425 General Instructions:


  • Submit a separate SF-425 for each grant award (Part) of the Title III Notice of Award.

  • Submit a SINGLE combined ACL/AoA Supplemental Form with the multiple SF-425s for each federal fiscal year for each reporting period until all final reports have been submitted for each grant award (Parts).

  • Grantees are encouraged to report to the nearest whole dollar.


ITEMS 1-5, 8, 10.a-10.c, 10.g, 10.k, 10.o: use the Federal Financial Report Instructions to complete.


ITEM 6 Report Type: note if the report is a Semi-Annual or Final.


ITEM 7 Basis of Accounting: all reports must be completed on accrual basis and noted as such.


ITEM 9 Project/Grant Period End Date: note the Reporting Period End Date of 03/31/(Insert Year) or 09/30/(insert Year).


ITEM 10.f Federal Share of Unliquidated Obligations: final reports should not have unliquidated obligations in 10.f. Unliquidated obligations should be reported as an unobligated balance on final reports.


ITEM 10.h Unobligated balance of Federal funds: Unobligated balances will be deobligated and will no longer be available for expenditure.


ITEM 10.l Total Federal Program Income Earned: is the cumulative amount of program income earned by each grant award (Part). Voluntary contributions are program income (45 CFR Part 75.2). Program income must be reported on the SF-425 for the fiscal year in which the program income was earned (45 CFR Part 75.2).


ITEM 10.n Program income expended in accordance with the addition alternative: is a cumulative amount of program income earned that has been expended and should be reported in 10.n only. Program income should not be reported as recipient or Federal share expenditures (45 CFR 75.307(e)(2)).


ITEM 10.m Program income expended in accordance with the deduction alternative: leave blank, since the Deductive and the Matching or Cost Sharing alternatives are not allowed for any part of the Title III program (45 CFR 1321.67(b)).


ITEM 10.o Unexpended program income: voluntary contributions and cost sharing fees are program income and must be disbursed before any further Federal funds are requested (45 CFR Part 75.305(b)(5)).


ITEM 12 Remarks: if the report being submitted is a final report note if those funds have or have not been drawn down from the Payment Management System (PMS), also note if match is pooled.


ITEM 13 Certification: complete all 5 blocks; printed signature, written signature, telephone number, email address, and date.


ACL/AoA Supplemental Form to SF-425 Title III:


  • Final reports should be marked on the supplemental when a final has been submitted in the current and/or prior reporting periods.

  • Grantees are encouraged to report to the nearest whole dollar.

  • State Agencies are required to complete the below items on the Supplemental Form to the SF-425 Title III. States which are a Single State Planning and Service Area and do not have Area Agencies on Aging (AAA) are also required to complete the ACL/AoA Supplemental Form with each submission. This includes all lines and columns, except where a line is specifically

designated for an Area Agency on Aging (AAA).

    • The totals for each Part should total back to the ITEM on the SF425 form.



ITEM 10.d Total Federal funds authorized: on a final report 10d must equal 10e plus 10h. Total federal funds authorized for each Part may not exceed the last grant award issued during the reporting period; therefore transfers may not be included until awarded by ACL/AoA. Report total State Plan and Area Plan Administration allocated to all Parts, total federal funds authorized for each Part (enter the grant award as of the end of the reporting period for each Part), and the total for all Parts.


State Plan and Area Plan Administration reported in item 10d is the amount of the award the grantee plans to allocate towards administration, see below information on maximum administration limits:

  • State Plan Administration: Older Americans Act (OAA) sections 308(a)(1) and (b)(2) provide the authority for States to expend the greater of 5% of their total allotment or $500,000 for State Plan Administration/Administrative activities. In the case of Guam, American Samoa, the United States Virgin Islands, the Trust Territory of the Pacific Islands, and the Commonwealth of the Northern Mariana Islands, the greater of 5 percent of such allotment or $100,000. States which are Single Planning and Service Area States may use up to 5% or 10%, but not both, of their total Title III allotment for State Plan Administration.

  • Area Plan Administration: OAA sections 304(d)(1)(A) and 308(a)(3) provide the authority for

States to utilize a maximum of 10% statewide of their total allotment for Area Plan Administration after the allocation of funds for State Plan administration. The allotment for Part D may be included in the 10% computation, but no funds may be taken from Part D.


ITEM 10.e Federal share of expenditures: cumulative, identifies the total Federal amount expended for each Part. Complete all sections where applicable.

  • No Federal dollars expended for any service may exceed the amount of Federal dollars allotted as of the last grant award issued during the reporting period for the Part.

  • Under Part B Supportive Services, the amount recorded should exclude Long Term Care Ombudsman (LTCO) funds, LTCO funds should only be recorded on the LTCO line. Part B Total line is the sum of Part B Administration, LTCO, and Supportive Services.

  • Area Plan Administration may not be allocated to Part D.

  • Under Part E, states may not use more than 10% of the total Federal and non-Federal share available to the state to provide support services to older relative caregivers. Part E should be broken out to identify the amount of Federal funds expended for support services to older relative caregivers. The Older Relative Caregiver amount should be on the Older Relative Caregiver Only line. Do not include Older Relative Caregiver Funds on the Part E Caregiver Services line. Part E Total line is the sum of Part E Administration, Older Relative Caregiver Only, and Caregiver Services.


ITEM 10.i Total Recipient Share Required: calculate the amount of recipient share required based on the amount of Federal Expenditures reported in 10e. The required recipient share found in OAA sections 304 and 308 and 45 CFR 1321.47 require a match for State and Area Plan administration, Part B and C Services, and Part E Services. Complete all sections where applicable. See below information on required match:

  • 25% of the total (Federal and Recipient) service costs for State and Area Plan Administration

    • Example: A Federal expenditure of $100,000 for State and Area Plan Administration requires a recipient share of $33,333.

  • 15% of the total (Federal and Recipient) service costs for Part B, C-1 and C-2 services

    • One third (1/3) of the required 15% match for Part B and C services must be from State sources.

    • The15% match for Part B Supportive Services is calculated after funds for LTCO have been set aside by the State; there is no match requirement for LTCO expenditures.

  • No recipient share is required for III-D Services

  • 25% of the total (Federal and Recipient) service costs for Part E services


ITEM 10.j Total recipient share of expenditures: report the total non-Federal amount expended, the recipient share of expenditures includes cash and in-kind contributions. Complete all sections where applicable.

  • State funded expenditures should be listed under the State column, even if expenditures are made by the Non-State entity

  • If match is being pooled between parts B, C-1, C-2 and/or E, indicate the amount that is being pooled in the comment box.

    • Match may be pooled between Parts B, C-1 and C-2.

    • Excess match in Part B, C-1, and/or C-2 may be transferred to meet Part E match

requirements.

  • Under Part B Supportive Services, the amount recorded should exclude LTCO funds, LTCO funds should only be recorded on the LTCO line. Part B Total line is the sum of Part B Administration, LTCO, and Supportive Services.

  • The Older Relative Caregiver amount should be on the Older Relative Caregiver Only line. Do not include Older Relative Caregiver Funds on the Part E Caregiver Services line. Part E Total line is the sum of Part E Administration, Older Relative Caregiver Only, and Caregiver Services.



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