Weekly Crude Oil Stocks Report

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D. C. 20585

OMB No. 1905-0165
Expiration Date: 8/31/19
Burden: 0.5 hours

EIA-803
WEEKLY CRUDE OIL STOCKS REPORT
INSTRUCTIONS
.....................................................................................................................................................................
QUESTIONS
at (202) 586-9659.
If you have any questions about Form EIA-803 after reading the
instructions, please contact the Survey Manager at (202) 5864615.

PURPOSE
The Energy Information Administration (EIA) Form EIA-803,
"Weekly Crude Oil Stocks Report," is used to collect data on
end-of-week stocks of crude oil. A summary of the data appear
on EIA’s website at https://www.eia.gov and in the EIA
publication, Weekly Petroleum Status Report.

WHO MUST SUBMIT
The Form EIA-803 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 (Public Law 93-275)
and must be completed by companies selected by EIA which
carry or store 1,000 barrels or more of crude oil. Included are:
•
•
•
•

gathering and trunk pipeline companies (including
interstate, intrastate, and intracompany pipelines),
terminal operators,
storers of crude oil (except refineries), and
companies transporting Alaskan crude oil by water in the
50 States and the District of Columbia.

Companies are selected into the EIA weekly sample according
to a procedure that assures coverage of 90 percent of each
information element.

Email may be used for sending PDF forms, but EIA cannot
accept Excel files sent by email. Should you choose to submit
your PDF data by email, we must advise you that e-mail is an
insecure means of transmission because the data are not
encrypted, and there is some possibility that your data could
be compromised.

COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website. You may
access the materials at the following link:
https://www.eia.gov/survey/#eia-803
Files must be saved to your personal computer. Data cannot
be entered interactively on the website.

GENERAL INSTRUCTIONS
Definitions of petroleum products and other terms are available
on our website. Please refer to these definitions before
completing the survey form.
PART 1. RESPONDENT IDENTIFICATION DATA
•

Enter the month, day, and year for which you are filing
(e.g., January 1, 2016 is: Month 01 Day 01 Year 16). The
weekly report period begins at 7:01 a.m. Eastern Time on
Friday and ends at 7:00 a.m. Eastern Time on the following
Friday.

•

Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA will
advise you of the number.

•

If there has been a change since the last report, enter an
“X” in the block provided.

•

Enter the name of the company filing the report.

•

Enter the Doing Business As “DBA” name if appropriate.

•

Enter the physical address of the reporting company.

•

Enter the mailing address of the Contact. (Note: If the
physical address and mailing address are the same, provide
the information only for the physical address.)

•

Enter the name, title, telephone number, facsimile number
and e-mail address of the person to contact concerning
information shown on the report. The person listed should
be the person most knowledgeable of the specific data
reported.

WHEN TO SUBMIT
The Form EIA-803 must be received by the EIA by 5 p.m.
Eastern Time on the Monday following the end of the report
period (e.g., the “Weekly Crude Oil Stocks Report” covering
the week ending January 1, 2016 must be received by 5 p.m.
Eastern Time January 4, 2016).

HOW TO SUBMIT
Instructions on how to report are printed on PART 2 of Form
EIA-803.
We recommend secure file transmission (HTTPS) for companies
to use when sending this form to EIA. Secure transmission is an
industry standard method to send information over the internet
using encrypted processes. Access the EIA secure
transmission site at:
https://signon.eia.doe.gov/upload/noticeoog.jsp.
Other methods of sending this form to EIA include the PC
Electronic Data Reporting Option (PEDRO), mail, and facsimile.
PEDRO is a Windows-based application that enables you to enter
data interactively, import data from your own database, validate
your data online, and transmit the encrypted data electronically
to EIA via the Internet. If you are interested in receiving this free
software, contact the Electronic Data Collection Support Staff

EIA-803, Weekly Crude Oil Stocks Report

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PART 2. SUBMISSION/RESUBMISSION INFORMATION
Submission
Refer to “How to Submit” section for more details or
methods for submitting data.
Resubmission
A resubmission is required whenever an error greater than
5 percent of the true value is discovered by a respondent or
if requested by the EIA.

Crude Oil Stocks (Code 050)
Report all domestic and foreign crude oil stocks held in
pipelines and tank farms associated with the pipelines,
terminals operated by the reporting company in each PAD
District. Include crude oil stocks at Cushing, Oklahoma
with total crude oil stocks in PAD District 2. Also report
stocks at Cushing, Oklahoma separately as described
below.
Report the sum of PADDs 1-5 under the column “Total U.S.”
Use Table 1 to determine the PAD District of each State.

Enter "X" in the resubmission box if you are correcting
information previously reported.
Identify only those data cells and lines which are affected by
the changes. You are not required to file a complete form
when you resubmit, but be sure to complete the EIA ID
number, the report period for which you are resubmitting and
contact information.
Report any unusual aspects of your operations during the
current reporting period in the Comments section at the
bottom of the form below Parts 1-3. Comments will be used in
the validation process and should address any data anomalies
that could raise questions requiring contact by survey staff for
clarification. Comments will be protected in the same manner
as other information reported on this form as described in detail
in “Provisions Regarding Confidentiality of Information” following
Part 3 of these instructions on Page 3.

Table1. State Classification
PAD DISTRICT 1
Maryland
Massachusetts
New Hampshire
New Jersey
New York
N. Carolina

Connecticut
Delaware
Dist. Columbia
Florida
Georgia
Maine

Rhode Island
Pennsylvania
S. Carolina
Vermont
Virginia
West Virginia

PAD DISTRICT 2
Illinois
Indiana
Iowa
Kansas

Kentucky
Michigan
Minnesota
Missouri

Nebraska
N. Dakota
Ohio
Oklahoma

S. Dakota
Tennessee
Wisconsin

SPECIFIC INSTRUCTIONS
PART 3. CRUDE OIL STOCKS
Quantities: Report crude oil stocks using the following criteria.
•

Report all quantities to the nearest whole number in
thousand barrels (42 U.S. gallons/barrel). Quantities ending
in 499 or less are rounded down, and quantities ending in
500 or more are rounded up (e.g., 106,499 barrels are
reported as 106 and 106,500 barrels are reported as 107).

•

Report “0” if the quantity for a product for which you
usually report data is zero. Shaded cells on the form are
those in which data are not currently required to be
reported.

•

Report all stocks in the custody of the facility regardless of
ownership. Reported stock quantities should represent
actual measured inventories.

•

Report stocks as of 7 a.m. Eastern Time Friday, which is the
end of the report period. Stocks should be reported
corrected to 60 degrees Fahrenheit (0F) less basic sediment
and water (BS&W).

•

Report all domestic and foreign stocks held in the custody
of your company and in transit thereto, except those in
transit by pipelines which you do not operate. Include
foreign stocks only after entry through Customs. Exclude
stocks of foreign origin held in bond.

•

Exclude stocks of crude oil held at refineries. Refinery
stocks are reported on Form EIA-800 “Weekly Refinery
Report”.

PAD
DISTRICT 3

PAD
DISTRICT 4

PAD
DISTRICT 5

Alabama
Arkansas
Louisiana
Mississippi
New Mexico
Texas

Colorado
Idaho
Montana
Utah
Wyoming

Alaska
Arizona
California
Hawaii
Nevada
Oregon
Washington

Cushing, Oklahoma Stocks (Code 053)
Report all domestic and foreign crude oil stocks held in tank
farms operated by the reporting company in the Oklahoma
counties of Lincoln, Payne, and Creek.
Alaskan Crude Oil in Transit by Water (Code 092)
Report all Alaskan Crude oil stocks in transit by water between
Alaska and the other States, the District of Columbia, Puerto
Rico, and the Virgin Islands. Include stocks held at
transshipment terminals in Alaskan Crude Oil in Transit
(Code 092) rather than in PAD District V stocks. These
stocks must be reported by the transporting company
having custody of the stocks. Exclude stocks of Alaskan
Crude Oil in Transit by Water from U.S. total crude oil
stocks reported in Code 050.

EIA-803, Weekly Crude Oil Stocks Report

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For purposes of this report, “after entry through Customs” is
said to occur on: the “entry date” specified in block 7 on the
U.S. Customs and Border Protection CBP Form 7501, “Entry
Summary;” (The entry date for a warehouse withdrawal is the
date of withdrawal). or
•

•

the “import date” specified in block 5 on the U.S. Customs
and Border Protection CBP Form 214A (Statistical Copy),
“Application for Foreign Trade Zone Admission and/or
Status Designation;” or
the “export date” specified in block 4 on the U.S.
Department of Commerce Form 7525-V, “Shipper’s Export
Declaration,” for shipments from Puerto Rico to the 50
States and the District of Columbia.

PROVISIONS REGARDING
CONFIDENTIALITY OF INFORMATION
The information reported on this form will be protected and not
disclosed to the public to the extent that it satisfies the criteria
for exemption under the Freedom of Information Act (FOIA), 5
U.S.C. §552, the DOE regulations, 10 C.F.R. §1004.11,
implementing the FOIA, and the Trade Secrets Act, 18 U.S.C.
§1905.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies when
requested for official use. The information reported on this form
may also be made available, upon request, to another
component of the Department of Energy (DOE); to any
Committee of Congress, the Government Accountability Office,
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.

Disclosure limitation procedures are not applied to the statistical
data published from this survey's information. Thus, there may
be some statistics that are based on data from fewer than three
respondents, or that are dominated by data from one or two
large respondents. In these cases, it may be possible for a
knowledgeable person to estimate the information reported by a
specific respondent.
Company specific data are also provided to other DOE offices
for the purpose of examining specific petroleum operations in
the context of emergency response planning and actual
emergencies.

SANCTIONS
The timely submission of Form EIA-803 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (FEAA) (Public Law 93-275), as
amended. Failure to respond may result in a civil penalty of not
more than $2,750 per day for each violation, or a fine of not
more than $5,000 per day for each criminal violation. The
government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or a
preliminary or permanent injunction without bond. In such civil
action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED
REPORTING BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of
information is estimated to average 0.5 hour per response,
including the time of reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send
comments regarding this burden estimate or any other aspect of
this collection of information including suggestions for reducing
this burden to: Energy Information Administration, Office of
Survey Development and Statistical Integration, EI-21, 1000
Independence Avenue, S.W., Washington, D.C. 20585; and to
the Office of Information and Regulatory Affairs, Office of
Management and Budget, Washington, D.C. 20503.

EIA-803, Weekly Crude Oil Stocks Report

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